Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach will help foster a productive environment, streamline administrative processes, and enhance overall office efficiency. If you thrive in fast-paced settings, possess excellent communication skills, and enjoy multitasking, this opportunity is perfect for you! This paid position offers a chance to develop your skills in office management while contributing to a vibrant team.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately
• Perform data entry tasks using Microsoft Office and Google Workspace applications with precision and speed
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Support bookkeeping activities using QuickBooks or similar accounting software for invoicing and expense tracking
• Assist with calendar management, scheduling appointments, meetings, and coordinating events seamlessly
• Provide customer support by responding promptly to inquiries via phone or email, demonstrating excellent customer service skills
• Proofread correspondence and documents to ensure clarity, accuracy, and professionalism
• Handle clerical duties such as copying, scanning, faxing, and managing office supplies inventory
• Support office management tasks including organizing files, preparing reports, and maintaining office equipment

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Familiarity with QuickBooks or similar bookkeeping software is highly desirable
• Excellent phone etiquette with experience managing multi-line phone systems in a professional setting
• Bilingual abilities are a plus to serve diverse client needs effectively
• Strong typing skills with high accuracy; ability to perform data entry efficiently
• Previous clerical or administrative experience in a healthcare or dental/medical setting is advantageous
• Exceptional customer service skills with a friendly and professional demeanor
• Ability to multitask effectively while maintaining a positive attitude under pressure
• Knowledge of office management practices including filing systems and calendar coordination
• Personal assistant or medical receptionist experience is beneficial but not required

Join us in creating an organized, welcoming environment where your administrative talents can shine! This role offers an engaging work atmosphere dedicated to supporting our team’s success while providing valuable experience in office operations.

Pay: $20.00 - $28.41 per hour

Benefits:

• 401(k)

Work Location: In person