Administrative Assistant

INSPIRENTALS is one of the leading furnished apartment operators in the Abu Dhabi market, leveraging leading global channel platforms like Airbnb or Booking.com. INSPIRENTALS is on the mission to contribute to the dynamic growth of Abu Dhabi residential real estate rental market by leveraging its experience from other cities in Europe and the UAE and an attitude of excellence. We are here to support busy corporate professionals and freelancers, as well as other guests and tourists in their journey to discover and / or be a part of Abu Dhabi success story. On the other side of the equation, we support landlords, taking care of all the rental hassle as well as providing exceptional oversight, flexibility and enhanced investment returns.

We are playing in the market niche for high-standard fully equipped and furnished apartments in Abu Dhabi, focusing on corporate short-term and mid-term guests, as well as peak season tourist focusing on Formula 1, New Year’s Eve and other sport and cultural events. Our careful preparation of the apartments, operational excellence and unparalleled customer level of service help us in creating wonderful experiences for our busy guests. To make it happen, we also apply best practices from other markets, modern but practical designs and cutting-edge smart home solutions. Our philosophy of excellence has been acknowledged by some of our key government and semi-government partners with whom we’ve established strong partnerships.

We are professionals, landlords and investors ourselves, hence it’s easy for us to develop long-term trust-based partnerships with landlords whose properties we manage as well as wider network of stakeholders like real estate agents, designers, direct channel referral network and corporate partners.

INSPIRENTALS team is growing and we’re looking for a well-versed A-players who want to grow with the best in the industry. As a fast-growing, performance-driven hospitality company, we are looking for a highly organized, detail-oriented, and proactive Administrative Assistant to support the daily administrative functions of the company.

The Administrative Assistant will serve as the backbone of the office, ensuring that documents, reports, records, deadlines, and internal processes are managed efficiently and accurately. The ideal candidate thrives in a fast-paced environment, takes ownership of tasks, follows through on commitments, and ensures that nothing falls through the cracks.

This position requires a strong sense of responsibility, exceptional organizational skills, and the ability to coordinate with multiple departments including Operations, Finance, Guest Relations, Business Development, and Management.

Job Profile:

- Manage daily office administration and support company-wide operations.

- Maintain organized digital and physical filing systems.

- Prepare letters, reports, presentations, contracts, and company documents.

- Manage company correspondence, incoming emails, and administrative requests.

- Schedule meetings, appointments, and maintain management calendars.

- Coordinate office supplies, equipment, and administrative requirements.

- Maintain accurate records of contracts, permits, licenses, agreements, and corporate documents.

- Track expiration dates of licenses, permits, visas, insurance policies, and other company records.

- Assist management in preparing reports and business documentation.

- Follow up with team members regarding pending reports, documents, approvals, and deliverables.

- Monitor the company's Operations Hub, internal trackers, and task management systems.

- Escalate overdue tasks and unresolved issues to management when necessary.

- Maintain records of invoices, payments, and company expenses.

- Coordinate with Finance and external accountants regarding documentation requirements.

- Assist with employee onboarding and offboarding processes.

- Maintain employee records and documents.

- Coordinate leave records, attendance tracking, and HR documentation.

- Support recruitment activities, interview scheduling, and candidate communications.

- Provide direct administrative support to company management.

- Handle confidential information with professionalism and discretion.

Candidate requirements:

• Highly responsible
• Detail-oriented
• Exceptionally organized
• Excellent follow-up skills
• Trustworthy and reliable
• Always professional
• Focused
• Responsive
• Respectful
• Excited to learn new things and grow with the company
• Fast learner
• Can-do approach
• Outstanding English communication skills, both in writing and oral
• Strong proficiency in Microsoft Office, Google Workspace, and spreadsheets.
• Ability to work independently with minimal supervision.
• Comfortable working in a fast-paced and growing company environment.
• Ability to work under pressure
• Ability to prioritize tasks
• Accommodation in Abu Dhabi City

Nice-to-have:

• Previous experience in administration, office management, executive assistance, or business support roles.
• Experience in holiday home, hospitality, property management, or real estate industries.
• Command of typical short-term rental / holiday home software and systems (Property Management System, Pricing Tool, etc.)
• Command of typical short-term rental / holiday home channels (Online Travel Agency like Airbnb, Classifieds like Property Finder, etc.)
• Immediate availability to join.
• Command of language other than English that is wildly spoken in the UAE
• Driving license valid in the UAE under residency visa
• Own visa
• Accommodation in central location of Abu Dhabi
• Own, ideally exclusive, mean of transportation
• Ability to speak in other language widely spoken in the UAE

Our offer:

• Unparalleled professional growth opportunity within the same or other departments
• Hand-to-hand work with founding team
• Trainings and support programs
• 1on1 mentoring program and feedback sessions
• Respectful, meritocratic, fun working environment
• Start-up culture
• Up to AED / month - depending on candidate’s experience, visa requirements and mean of transportation
• Discretionary bonus depending on individual and company performance
• 30 days of paid leave
• Medical insurance
• Technical support (e.g. laptop, SIM card, phone, etc.)
• Company expenses covered (e.g. fuel, parking, phone bills)

Pay: AED3,000.00 - AED4,000.00 per month

Experience:

• Holiday Home: 2 years (Preferred)

License/Certification:

• UAE Driving License (Preferred)

Location:

• Abu Dhabi (Required)

Work Location: In person