Administrative Assistant

Administrative Assistant – Duties and Responsibilities

The Administrative Assistant provides support to ensure the efficient operation of the office.

• Maintain and organize filing systems for documents, including filing, copying, purging, and quality assurance of files
• Distribute prior authorizations (PAs) and treatment plans
• Use computers and various software programs to enter and retrieve information and prepare reports, memos, and other correspondence as required
• Schedule appointments and maintain calendars
• Provide general administrative support to staff
• Answer phones and greet visitors in a professional manner
• Assist with meeting setup and preparation
• Operate office equipment (e.g., copiers, calculators, fax machines, and computers)
• Participate in data collection efforts supporting the agency’s performance improvement initiatives
• Assist with other projects related to the agency’s operations as requested
• Measure and record patient vital signs while assisting the Nurse Practitioner during clinic days (2 days per week)
• Qualifications/Work Expectations
• Accept supervision and follow agency policies
• Cooperate and work effectively with other staff members
• Work well under pressure in a fast-paced environment
• Effectively plan and organize work
• Work independently when necessary
• Meet deadlines consistently
• Bilingual is a plus but not required

Job Type: Full-time

Pay: $15.00 per hour

Benefits:

• Paid time off

Experience:

• Healthcare office: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)
• Administrative: 1 year (Preferred)

Work Location: In person