Administrative Assistant [2026)

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team in 2026. This vital role to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring energy, precision, and a proactive attitude to manage a variety of clerical duties, foster excellent customer support, and contribute to the overall efficiency of our organization. If you thrive in a fast-paced environment and possess strong office management skills, this position is perfect for you. This position has an average of 40-42 hours per week with NO WEEKENDS and PAID a minimum of 9 paid Holidays per year. The salary for this position is $28-30k per year.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately
• Maintain organized filing systems and perform data entry tasks with high accuracy using Microsoft Office
• Provide exceptional customer support via phone, email, or in person, ensuring positive interactions at all times
• Perform clerical duties such as proofreading documents, preparing reports, and managing correspondence with attention to detail
• Responsible for daily payment collections and balancing deposit

Requirements

• Must be 21 years old. Must have clean criminal history.
• Proven office management and administrative experience in a professional setting
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Data Entry Accuracy, Ability to use software that's regularly updated
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent organizational skills with the ability to multitask effectively in a busy environment
• Bilingual abilities are a plus to assist diverse client needs
• Demonstrated proficiency in data entry, filing, proofreading, and calendar management
• Exceptional multi-line phone etiquette skills combined with strong interpersonal communication abilities
• Personal assistant or office experience that showcases time management and customer service excellence
• Familiarity with multi-line phone systems, clerical procedures, and general office equipment

Pay: $28,000.00 - $30,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person