Administrative Assistant 3

About this Job

Minimum Qualifications

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Serve as the primary administrative contact for the Departments of Music and Fine and Graphic Arts; manage incoming phone calls, visitors, mail, and email, and route inquiries appropriately.
• Prepare, edit, and process a wide range of departmental correspondence, documents, reports, and recruiting materials; assist with the design and preparation of programs for concerts, recitals, and performances.
• Exercise independent judgment to respond to routine inquiries from students, faculty, administration, and the public; maintain departmental calendars and ensure deadlines, reports, and appointments are met.
• Manage purchasing, travel, and financial transactions using the University’s BANNER system, including requisitions, vendor setup, budget verification, expenditure tracking, and coordination with Business Affairs and Accounts Payable.
• Order and maintain office supplies and equipment; serve as liaison to faculty for administrative support such as time sheets, purchasing, travel, event scheduling, and basic computer or office systems assistance.
• Assist department heads and faculty with supervision and scheduling of student workers; support academic operations, including registration assistance, class and grade roster processing, and preparation of course schedules.
• Support departmental programs and compliance efforts, including scholarship coordination, facility and event scheduling, accreditation reporting, personnel record maintenance, property control, and other duties as assigned.

No Civil Service test is required in order to be considered for this vacancy.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.