Administrative Assistant 3

BLOC Resources is seeking a highly experienced, proactive, and detail-oriented Administrative Assistant 3 to provide expert-level administrative support and operational leadership within a dynamic, fast-paced environment. This role is designed for a seasoned administrative professional with a proven track record of supporting senior leadership, managing complex operations, and driving organizational efficiency.

With over a decade of experience, the ideal candidate will serve as a trusted partner to leadership, ensuring seamless coordination of daily activities, optimizing executive time management, and supporting strategic initiatives through research, reporting, and high-level administrative execution.

This position requires exceptional organizational skills, advanced technical proficiency, and the ability to manage multiple high-priority tasks with minimal supervision. The Administrative Assistant 3 will also serve as a key liaison between internal teams and external stakeholders, maintaining professionalism, confidentiality, and strong communication at all times.

This is a hybrid role, operating Monday through Friday from 8:30 AM to 5:00 PM, with the flexibility to work remotely at least one day per week (typically Fridays). Occasional travel to other office locations will be required.

Key Responsibilities

The Administrative Assistant 3 will perform a wide range of advanced administrative and operational duties, including but not limited to:

Executive & Administrative Support

• Provide high-level administrative support to leadership and cross-functional teams, ensuring operational alignment and efficiency

• Act as a strategic partner to leadership by anticipating needs, prioritizing competing demands, and proactively resolving scheduling or logistical conflicts

• Manage sensitive and time-critical tasks with professionalism and discretion

Calendar & Schedule Management

• Independently manage complex and dynamic calendars, including scheduling meetings, appointments, and events across multiple stakeholders

• Prioritize and coordinate competing demands to optimize leadership productivity and time utilization

• Anticipate scheduling conflicts and proactively implement solutions

Meeting, Event & Logistics Coordination

• Lead the planning, coordination, and execution of high-level meetings, conferences, and corporate events

• Develop detailed agendas, coordinate meeting materials, and ensure all logistical elements (venue, technology, catering, travel, etc.) are executed flawlessly

• Capture meeting notes, track action items, and ensure timely follow-up and accountability

Document Management & Communication

• Prepare, edit, format, and review complex documents, reports, presentations, and correspondence with a high level of accuracy and professionalism

• Ensure all materials align with organizational standards, branding, and communication expectations

• Draft communications on behalf of leadership, including emails, memos, and reports

Research, Data Analysis & Reporting

• Conduct in-depth research on various business topics to support leadership decision-making

• Gather, analyze, and synthesize data into clear, actionable insights and professional reports

• Develop presentations and summaries that effectively communicate findings to stakeholders

Confidentiality & Information Management

• Handle highly sensitive and confidential information with the utmost discretion and integrity

• Maintain secure and organized records, ensuring compliance with company policies and procedures

Budgeting & Financial Support

• Assist with budget tracking, expense reporting, and financial documentation

• Monitor expenditures and ensure accuracy, compliance, and timely submission of financial records

• Support leadership with financial data organization and reporting needs

Stakeholder Engagement & Communication

• Serve as a primary point of contact for internal and external stakeholders

• Build and maintain strong professional relationships through effective communication and responsiveness

• Represent leadership and the organization with professionalism in all interactions

Process Improvement & Operational Excellence

• Identify inefficiencies in administrative processes and recommend improvements

• Implement best practices to streamline workflows and enhance productivity

• Support continuous improvement initiatives across the team and organization

Technical Skills, Knowledge & Competencies

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), including complex document formatting, data analysis, and presentation development

• Strong knowledge of administrative operations, office management practices, and organizational procedures

• Exceptional written and verbal communication skills, with the ability to tailor messaging to diverse audiences

• Advanced organizational and time management skills with the ability to manage multiple priorities simultaneously

• High level of attention to detail and accuracy in all work products

• Strong analytical and problem-solving skills, with the ability to interpret data and provide actionable insights

• Ability to work independently, exercise sound judgment, and make decisions in a fast-paced environment

• Proven ability to maintain confidentiality and handle sensitive information with professionalism

• Strong interpersonal skills with the ability to collaborate effectively across all levels of the organization

Required Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration or a related field preferred

• 10+ years of progressive administrative experience, preferably supporting senior leaders or executive teams

• Demonstrated experience managing complex calendars, coordinating large-scale meetings/events, and preparing executive-level documentation

• Advanced experience using Microsoft Office and other business-related software tools

• Strong communication, organizational, and multitasking abilities

• Ability to work effectively in a hybrid work environment

• Valid driver’s license and willingness to travel occasionally to other office locations

Job Title: Administrative Assistant 3

Company: BLOC Resources
Location: Centergy- Georgia Experience Center
75 5th Street NW, Suite 150, Atlanta, GA 30308
Pay Rate: $26.00-$28.05/hour

Position Overview

BLOC Resources is seeking a highly experienced, proactive, and detail-oriented Administrative Assistant 3 to provide expert-level administrative support and operational leadership within a dynamic, fast-paced environment. This role is designed for a seasoned administrative professional with a proven track record of supporting senior leadership, managing complex operations, and driving organizational efficiency.

With over a decade of experience, the ideal candidate will serve as a trusted partner to leadership, ensuring seamless coordination of daily activities, optimizing executive time management, and supporting strategic initiatives through research, reporting, and high-level administrative execution.

This position requires exceptional organizational skills, advanced technical proficiency, and the ability to manage multiple high-priority tasks with minimal supervision. The Administrative Assistant 3 will also serve as a key liaison between internal teams and external stakeholders, maintaining professionalism, confidentiality, and strong communication at all times.

This is a hybrid role, operating Monday through Friday from 8:30 AM to 5:00 PM, with the flexibility to work remotely at least one day per week (typically Fridays). Occasional travel to other office locations will be required.

Key Responsibilities

The Administrative Assistant 3 will perform a wide range of advanced administrative and operational duties, including but not limited to:

Executive & Administrative Support

• Provide high-level administrative support to leadership and cross-functional teams, ensuring operational alignment and efficiency

• Act as a strategic partner to leadership by anticipating needs, prioritizing competing demands, and proactively resolving scheduling or logistical conflicts

• Manage sensitive and time-critical tasks with professionalism and discretion

Calendar & Schedule Management

• Independently manage complex and dynamic calendars, including scheduling meetings, appointments, and events across multiple stakeholders

• Prioritize and coordinate competing demands to optimize leadership productivity and time utilization

• Anticipate scheduling conflicts and proactively implement solutions

Meeting, Event & Logistics Coordination

• Lead the planning, coordination, and execution of high-level meetings, conferences, and corporate events

• Develop detailed agendas, coordinate meeting materials, and ensure all logistical elements (venue, technology, catering, travel, etc.) are executed flawlessly

• Capture meeting notes, track action items, and ensure timely follow-up and accountability

Document Management & Communication

• Prepare, edit, format, and review complex documents, reports, presentations, and correspondence with a high level of accuracy and professionalism

• Ensure all materials align with organizational standards, branding, and communication expectations

• Draft communications on behalf of leadership, including emails, memos, and reports

Research, Data Analysis & Reporting

• Conduct in-depth research on various business topics to support leadership decision-making

• Gather, analyze, and synthesize data into clear, actionable insights and professional reports

• Develop presentations and summaries that effectively communicate findings to stakeholders

Confidentiality & Information Management

• Handle highly sensitive and confidential information with the utmost discretion and integrity

• Maintain secure and organized records, ensuring compliance with company policies and procedures

Budgeting & Financial Support

• Assist with budget tracking, expense reporting, and financial documentation

• Monitor expenditures and ensure accuracy, compliance, and timely submission of financial records

• Support leadership with financial data organization and reporting needs

Stakeholder Engagement & Communication

• Serve as a primary point of contact for internal and external stakeholders

• Build and maintain strong professional relationships through effective communication and responsiveness

• Represent leadership and the organization with professionalism in all interactions

Process Improvement & Operational Excellence

• Identify inefficiencies in administrative processes and recommend improvements

• Implement best practices to streamline workflows and enhance productivity

• Support continuous improvement initiatives across the team and organization

Technical Skills, Knowledge & Competencies

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), including complex document formatting, data analysis, and presentation development

• Strong knowledge of administrative operations, office management practices, and organizational procedures

• Exceptional written and verbal communication skills, with the ability to tailor messaging to diverse audiences

• Advanced organizational and time management skills with the ability to manage multiple priorities simultaneously

• High level of attention to detail and accuracy in all work products

• Strong analytical and problem-solving skills, with the ability to interpret data and provide actionable insights

• Ability to work independently, exercise sound judgment, and make decisions in a fast-paced environment

• Proven ability to maintain confidentiality and handle sensitive information with professionalism

• Strong interpersonal skills with the ability to collaborate effectively across all levels of the organization

Required Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration or a related field preferred

• 10+ years of progressive administrative experience, preferably supporting senior leaders or executive teams

• Demonstrated experience managing complex calendars, coordinating large-scale meetings/events, and preparing executive-level documentation

• Advanced experience using Microsoft Office and other business-related software tools

• Strong communication, organizational, and multitasking abilities

• Ability to work effectively in a hybrid work environment

• Valid driver’s license and willingness to travel occasionally to other office locations

Work Environment & Schedule

• Hybrid Work Schedule: Monday–Friday, 8:30 AM – 5:00 PM

• Remote work flexibility at least one day per week (typically Fridays)

• Occasional travel required to other office locations within the organization

Physical Requirements

• Ability to sit for extended periods while working at a computer

• Ability to lift and carry light office materials (files, laptops, supplies)

• Ability to travel occasionally between office locations

Compensation & Benefits

Pay Rate: $26.00-$28.05/hour

Additional benefits of working through BLOC Resources include:

• Dedicated contractor support, onboarding assistance, and ongoing recruiter engagement

• Opportunity to work in a high-visibility, professional environment at the Georgia Experience Center

• Hands-on experience supporting executive leadership and corporate operations

• Exposure to utility industry operations and large-scale organizational initiatives

• Potential for contract extension or long-term placement based on performance and business needs

• Continuous support from BLOC Resources’ recruiting and operations teams for career growth and development