Administrative Assistant

Job Title: Administrative Assistant

Company: CargoNXT

Location: Gdansk, Poland

Employment Type: Full-Time

Salary: $20,000 - $35,000 USD per annum

Job Overview

CargoNXT is a leading logistics and fulfillment partner dedicated to helping brands expand their sales and distribution channels throughout Europe. Based in the strategic port of Gdansk, Poland, we provide comprehensive services including fulfillment, storage, logistics, and e-commerce integrations. We are seeking a highly organised and proactive Administrative Assistant to join our dynamic team. The ideal candidate will be the backbone of our office operations, ensuring the smooth and efficient running of daily administrative tasks. This role is crucial in supporting our team to deliver the premium quality service our clients expect.

Responsibilities

As an Administrative Assistant, you will be responsible for a wide range of tasks that support our team and management. Your key duties will include:
* Managing office communications, including answering phone calls, responding to emails, and handling correspondence.
* Scheduling and coordinating meetings, appointments, and travel arrangements for staff.
* Preparing and editing documents, reports, and presentations with a high degree of accuracy.
* Maintaining organised and efficient filing systems, both digital and physical.
* Providing administrative support to our logistics and warehouse teams, including data entry and documentation.
* Assisting with basic bookkeeping tasks, such as processing invoices and tracking expenses.
* Managing office supplies inventory and placing orders when necessary.
* Acting as a point of contact for internal and external stakeholders, handling enquiries professionally.

Qualifications

We are looking for a candidate with the right blend of experience, skills, and a positive attitude. The essential and desirable qualifications for this role are:
* Proven experience in an administrative or office support role.
* Excellent proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.
* Strong written and verbal communication skills in English.
* Meticulous attention to detail and strong problem-solving abilities.
* A proactive approach and the ability to work independently as well as part of a collaborative team.
* (Desirable) Experience within the logistics, fulfillment, or e-commerce industry.
* (Desirable) Fluency in Polish or other European languages would be a significant advantage.

Benefits

In return for your skills and dedication, we offer:
* A competitive salary package.
* The opportunity to work in a dynamic and supportive international environment.
* Opportunities for professional growth and development.
* A key role in a growing company that is helping to shape the future of European e-commerce logistics.