administrative assistant

EGEC Qatar

Job Summary:We are seeking an experienced Administrative Assistant to provide comprehensive administrative support services for development and infrastructure projects. This role operates on a call-off consultancy basis, delivering professional administrative services across multiple projects as needed.Key Responsibilities:<ul><li>Provide administrative support to project teams and management</li><li>Manage correspondence, communications, and documentation</li><li>Coordinate meetings, appointments, and travel arrangements</li><li>Maintain administrative systems and procedures</li><li>Support project coordination and logistics activities</li><li>Prepare administrative reports and documentation</li><li>Ensure compliance with administrative policies and procedures</li></ul>Required Qualifications:<ul><li>University degree in Administration, Business Administration, or related field from a recognized institution</li><li>Minimum 10 years of professional experience in administrative support</li><li>Strong organizational and time management skills</li><li>Proficiency in office software and administrative systems</li><li>Excellent communication and interpersonal skills</li></ul>Preferred Experience:<ul><li>Infrastructure development projects</li><li>Buildings and construction sector experience</li><li>Humanitarian and emergency response</li><li>Fit-out and rehabilitation projects</li><li>Development projects in economic, health, and education sectors</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Please select your sector exposure from: Infrastructure, Buildings, Humanitarian &amp; Emergency Response, Fit-out &amp; Rehabilitation, Development Projects</li><li>Confirm your bilingual proficiency level in English + Arabic </li><li>Do you consent to include your CV in a client tender submission?</li><li> What is your ability to join?</li><li>What is your current salary?</li><li> What is your expected&nbsp;salary?</li></ul>Experience:<ul><li>Administrative Assistant: 10 years (Required)</li></ul>

Administrative Assistant

Waycup Coffee Shop LLC

Job description:About Our Company MyCare Home Healthcare is a growing provider of high-quality home healthcare services in Dubai. We are committed to excellence, professionalism, and compassionate care. As we continue to expand, we are looking for a reliable and resourceful Operations &amp; Administrative Assistant to support our daily operations and ensure our office runs smoothly.Job Description: We are seeking a highly organized, proactive, and versatile individual to join our team as an Operations &amp; Administrative Assistant. The ideal candidate will be responsible for handling administrative tasks, managing office logistics, responding to inquiries, and supporting the leadership team in ensuring seamless day-to-day operations.Key Responsibilities:<ul><li>Serve as the first point of contact for all incoming calls, emails, and walk-in inquiries</li><li>Manage office cleanliness, maintenance, and supply inventory (ordering, stocking, coordinating cleaners)</li><li>Maintain and organize internal records and filing systems</li><li>Coordinate courier services and deliveries</li><li>Support HR with scheduling interviews and onboarding documents</li><li>Assist with basic bookkeeping, invoicing, and petty cash tracking</li><li>Coordinate with vendors, landlords, and service providers</li><li>Prepare and distribute internal memos, reports, and documentation</li><li>Handle ad hoc tasks and administrative requests from management</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s Degree preferred (Business Administration or similar field)</li><li>1-3 years of experience in administration or operations</li><li>Excellent verbal and written communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace</li><li>Positive, can-do attitude with a problem-solving mindset</li><li>Fluency in English (Arabic is a plus)</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li>Administrative : 2 years (Required)</li><li>Procurement: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Welcome Residential Home Health care

Administrative Assistant &ndash; Home HealthcareJob OverviewWe are seeking a proactive and detail-oriented Administrative Assistant to join our home healthcare team. The ideal candidate will play a crucial role in supporting daily operations by managing administrative tasks, providing excellent customer service, and ensuring the smooth functioning of the office environment. This position requires strong organizational skills, professionalism, and the ability to multitask effectively in a fast-paced healthcare setting.Key Duties &amp; Responsibilities<ul><li>Manage front desk operations, including greeting visitors and handling inquiries.</li><li>Operate a multi-line phone system to direct calls and provide accurate information.</li><li>Perform data entry, filing, and clerical tasks to maintain organized records.</li><li>Utilize QuickBooks for basic bookkeeping and financial tracking.</li><li>Provide excellent customer support through effective communication and problem-solving.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings.</li><li>Proofread documents for accuracy, clarity, and compliance before distribution.</li><li>Support office management by maintaining supplies, equipment, and vendor relations.</li><li>Maintain and organize employee files, ensuring all records are current, accurate, and confidential.</li><li>Track and renew expired staff documents (certifications, licenses, training records) to remain in compliance with state and agency regulations.</li><li>Collaborate with team members to streamline workflow and enhance efficiency.</li></ul>Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree or higher in Business Administration, Healthcare Administration, or a related field (required).</li><li>Experience in home healthcare or healthcare administration strongly preferred.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.</li><li>Strong computer literacy with experience in various office software applications.</li><li>Excellent organizational skills with a high level of attention to detail.</li><li>Effective typing and data entry skills.</li><li>Bilingual abilities are a plus for enhanced communication with diverse clients.</li><li>Previous experience as a healthcare receptionist is advantageous.</li><li>Familiarity with professional phone etiquette and customer service best practices.</li><li>Demonstrated administrative experience in an office setting is preferred.</li><li>Ability to manage time effectively while handling multiple priorities.</li><li>Experience as a personal assistant or in office management roles is beneficial.</li><li>Strong knowledge of file management and document compliance tracking is required.</li></ul>Why Join Us?As an Administrative Assistant in our home healthcare agency, you will be an essential part of our mission to provide quality, compassionate care. This role offers the opportunity to contribute directly to our team&rsquo;s success while developing your professional skills in a supportive and collaborative environment.Job Type: Full-timePay: $20.93 - $26.41 per hourExpected hours: 40 per weekBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

HIGH TOWN Decoration& Contracting W.l.l

<div>
 
 
 Company Description
 
 
 
 
 
 HIGH TOWN Decoration and Contracting W.L.L. is a leading design and construction firm based in Doha, Qatar, specializing in high-end residential, commercial, and retail projects. Renowned for innovative design and precise project management, HIGH TOWN consistently delivers exceptional results tailored to each client&rsquo;s vision. With expertise across interior fit-outs, architectural finishes, and multidisciplinary coordination, the company ensures superior quality and timely project delivery. Committed to sustainability and client satisfaction, HIGH TOWN continues to strengthen its presence within Qatar&rsquo;s evolving construction and design sector.
 
 
 
 
 
 ⸻
 
 
 
 
 
 Role Description &ndash; Administrative Assistant (HIGH TOWN)
 
 
 
 
 
 This is a full-time, on-site position based in Doha, Qatar. The Administrative Assistant will provide comprehensive administrative and clerical support to ensure the smooth operation of the office. Responsibilities include managing phone calls, scheduling appointments, handling correspondence, maintaining records, and supporting executive staff in day-to-day activities. The ideal candidate will possess strong communication, organizational, and multitasking skills, maintaining professionalism and efficiency in a fast-paced work environment.
 
 
 
 
 
 Qualifications
 
 
 &bull;	Proven experience in Administrative Assistance or Executive Support
 
 
 &bull;	Strong communication and phone etiquette
 
 
 &bull;	Proficiency in office organization and clerical tasks
 
 
 &bull;	Excellent written and verbal English communication skills
 
 
 &bull;	Ability to work independently and collaboratively
 
 
 &bull;	Familiarity with the construction or design industry is an advantage
 
 
 &bull;	Bachelor&rsquo;s degree in Business Administration or a related field preferred
 
 
 
 
 
 ⸻
 
 
 
 
 
 Company Description
 
 
 
 
 
 The New Salon is a premium beauty destination in Doha, Qatar, offering high-end hair, nail, and beauty services within a refined and elegant environment. The salon is dedicated to excellence in customer service, personalized beauty care, and maintaining a luxurious client experience. Combining professional expertise with modern design and comfort, the salon provides an inspiring and relaxing atmosphere for clients and staff alike.
 
 
 
 
 
 ⸻
 
 
 
 
 
 Role Description &ndash; Administrative Assistant &amp; Receptionist (New Salon)
 
 
 
 
 
 This is a full-time, on-site role located in Doha, Qatar. The Administrative Assistant &amp; Receptionist will serve as the first point of contact for clients, ensuring a professional and welcoming environment. Responsibilities include handling phone calls and bookings, managing client schedules, maintaining records, supporting daily operations, and coordinating with salon management and staff. The role requires excellent communication, customer service, and organizational skills, with a polished and professional appearance.
 
 
 
 
 
 Qualifications
 
 
 &bull;	Experience as a Receptionist or Administrative Assistant, preferably in the hospitality or beauty industry
 
 
 &bull;	Strong customer service and interpersonal skills
 
 
 &bull;	Proficiency in appointment management systems and basic office software
 
 
 &bull;	Excellent verbal and written English communication skills (Arabic knowledge is a plus)
 
 
 &bull;	Professional appearance and demeanor
 
 
 &bull;	Ability to multitask and maintain a calm, organized workflow in a busy environment
 
 
 &bull;	Diploma or Bachelor&rsquo;s degree in Business Administration, Hospitality, or related field preferred
 
 
</div>

Copenhagen Business School

<div>CBS is looking for a proactive and detail-oriented Administrative Assistant to join our team. In this crucial support role, you will be responsible for providing administrative and clerical assistance to ensure smooth office operations. Your duties will include managing correspondence, scheduling meetings, organizing files, and supporting various departments with administrative tasks. As the first point of contact for internal and external stakeholders, you will play a key role in fostering a professional and welcoming environment. The ideal candidate will have excellent organizational skills, effective communication abilities, and a strong sense of discretion. If you are looking for a rewarding opportunity to grow your career in a collaborative setting, we invite you to apply to CBS!<h3 class="jobSectionHeader"> 
Responsibilities</h3><ul>
<li>Manage and organize calendars, schedules, and appointments for team members.</li>
<li>Handle incoming calls, emails, and correspondence with professionalism and accuracy.</li>
<li>Prepare and maintain reports, presentations, and documentation as required.</li>
<li>Assist in the coordination of meetings and events, including logistics and materials preparation.</li>
<li>Maintain filing systems and ensure that all documents are organized and easily accessible.</li>
<li>Provide support for administrative projects and assist other departments as necessary.</li>
<li>Perform general office duties such as ordering supplies, data entry, and managing office equipment.</li>
</ul>Requirements<ul>
<li>High school diploma or equivalent; additional qualifications such as an Associate's or Bachelor's degree in Business Administration or related field are a plus.</li>
<li>1-3 years of experience in an administrative assistant role or similar position.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Strong organizational and time management skills with the ability to prioritize tasks effectively.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability to maintain confidentiality and exercise discretion.</li>
<li>A proactive approach to problem-solving and the ability to work independently and in a team environment.</li></ul></div>

Nike

<div>
 
 Who You&rsquo;ll Work With
 
 
 
 In this role, you will report to the Senior Director, Product Management, India Technology Center (ITC). As our Senior Administrative Assistant, you will support the Senior Director in Bengaluru and collaborate closely with the Consumer Product &amp; Innovation technology team operating at the center of a fast-paced, inclusive, and purpose-driven environment.
 
 
 You will partner with cross-functional groups including Human Resources, Communications, Social &amp; Community Impact, and Workplace Design and Connectivity. Known for its culture of agility, innovation, and operational excellence, the team drives transformation and elevates the employee experience&mdash;both within NIKE and across the wider industry. Your role will be instrumental in managing day-to-day operations, supporting strategic initiatives, and fostering strong connections across teams.
 
 
 
 Who We Are Looking For
 
 
 
 Nike&rsquo;s India Technology Center is seeking a Senior Administrative Assistant based in Bengaluru, with a strong track record of thriving in fast-paced, results-driven environments. The ideal candidate demonstrates exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with confidence and discretion. They are proactive, inclusive, and capable of building strong relationships across diverse teams and leadership levels. This role requires a high level of professionalism, adaptability, can take initiative, follow-through on requests until completion, a keen attention to detail, an understanding of Bengaluru and the surrounding area. The successful candidate will be a trusted partner to senior leaders and a key contributor to the operational rhythm of the Nike ITC Site.
 
 
 
 What You Bring
 
 
 
 <ul>
 <li>
 Open to work in Bengaluru, India
 </li>
 <li>
 Graduation (Bachelor&rsquo;s degree or equivalent) required
 </li>
 <li>
 5&ndash;8 years of administrative work experience in a corporate or fast-paced environment
 </li>
 <li>
 Strong communication skills and ability to collaborate with senior-level executives and cross-functional teams
 </li>
 <li>
 Proficiency in Powerpoint, Excel, and Outlook calendars
 </li>
 <li>
 Ability to manage confidential information with discretion and integrity
 </li>
 <li>
 Experience with budget tracking and financial processes is strongly preferred.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Work On
 
 
 
 <ul>
 <li>
 You&rsquo;ll be embedded in the Consumer Product &amp; Innovation Team, working cross-functionally with Human Resources, Communications, Social &amp; Community Impact, and Workplace Design &amp; Connectivity to drive seamless coordination and engagement.
 </li>
 <li>
 Perform a wide range of administrative duties, including complex calendar management, booking travel, coordinating meetings, designing events, producing, editing and reformatting documents and correspondence.
 </li>
 <li>
 The go-to person for onboarding new teammates and leaders, ensuring they feel welcomed and equipped from day one.
 </li>
 <li>
 Preparing expense reports, purchase orders, maintaining office equipment, supplies and environment, while supporting budget/financial objectives set by manager and coordinating equipment or department moves.
 </li>
 <li>
 You&rsquo;ll create polished PowerPoint or Keynote presentations and Excel reports&mdash;often under tight deadlines&mdash;drawing from multiple sources to deliver high-impact content.
 </li>
 <li>
 Provide support to a large diverse team of people with a variety of management styles; to a fast-paced, multi-functional environment where relationship-building, adaptability, and discretion are key to success
 </li>
 </ul>
</div>

UNIFORM EXPREES FOR FASHIONS

We are seeking a detail-oriented and proactive Administrative Assistant with a minimum of 2 years of experience in administrative work. The ideal candidate will have strong organizational skills, excellent communication abilities, and must be proficient in Microsoft Excel, specifically in VLOOKUP and Pivot Tables.Key Responsibilities:<ul><li>Perform general administrative tasks such as filing, scheduling, and handling correspondence</li><li>Maintain and update records, databases, and filing systems (both digital and paper-based)</li><li>Support the team in preparing reports, presentations, and data analysis using Excel</li><li>Use VLOOKUP and Pivot Tables for data sorting, comparison, and summarization</li><li>Assist in managing calendars, booking meetings, and coordinating travel arrangements</li><li>Maintain office supplies inventory and place orders as needed</li><li>Handle incoming calls, emails, and visitor inquiries professionally</li><li>Provide administrative support to various departments as required</li><li>Ensure all administrative processes run smoothly and efficiently</li></ul>Requirements:<ul><li>Minimum 2 years of experience in an administrative or office assistant role</li><li>Proficiency in Microsoft Excel (including VLOOKUP and Pivot Tables is mandatory)</li><li>Strong attention to detail and organizational skills</li><li>Excellent written and verbal communication skills</li><li>Ability to multitask and prioritize workload in a fast-paced environment</li><li>Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint)</li><li>Ability to work independently as well as part of a team</li></ul>Preferred Skills:<ul><li>Experience with other software/tools such as Google Workspace, ERP systems, or CRM platforms</li><li>Basic understanding of data analysis and reporting</li><li>Time management and problem-solving skills</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

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