administrative assistant

American Pool Enterprises Inc.

Large commercial swimming pool company is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and technicians, assisting in daily office needs and managing our company&rsquo;s general administrative activities. Administrative Assistant responsibilities include answering the phone and all day to day duties in the office. The ideal candidate should have excellent oral and written communication skills and be able to organize their work and computer literate. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we&rsquo;d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities<ul><li>Answer and direct phone calls</li><li>Excellent and Proficient Data Entry</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Submit and reconcile expense reports</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>Skills<ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and fax machines</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li><li>Spanish a plus but not a requirement</li></ul>Job Type: Full-timePay: $18.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Customer service: 1 year (Required)</li></ul>Work Location: In person

Administrative Assistant

Certified Transmission

Administrative AssistantPay: $20.00&ndash;$25.00 per hour Schedule: Monday&ndash;Friday, 7:30 AM &ndash; 5:30 PM No nights or weekends!We are looking for a dependable and customer-focused Administrative Assistant to support our office operations and provide excellent service to customers, vendors, and team members.Responsibilities of the administrative assistant include but are not limited to:<ul><li>Answer phones and direct calls</li><li>Greet customers and visitors</li><li>Process payments and maintain records</li><li>Assist with billing, invoicing, and collections</li><li>Prepare reports, spreadsheets, and other documents</li><li>Order office supplies and support daily office operations</li><li>Coordinate communication between departments</li><li>Provide general administrative support as needed</li></ul>Preferred qualifications of the administrative assistant include:<ul><li>Previous administrative or office experience preferred</li><li>Strong customer service and communication skills</li><li>Proficient in Microsoft Word and Excel</li><li>Highly organized with strong attention to detail</li><li>Basic accounting or bookkeeping experience is a plus</li><li>Vehicle title experience is a plus</li></ul>Benefits for the administrative assistant include:<ul><li>Weekly pay</li><li>Overtime opportunities</li><li>Health, dental, vision, and life insurance</li><li>401(k) with employer match</li><li>Stable Monday&ndash;Friday schedule</li></ul>If you're organized, dependable, and enjoy working in a fast-paced office environment, we'd love to hear from you.Job Type: Full-timePay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What does a well-run office look like to you, and how do you help create that environment?</li></ul>Experience:<ul><li>Office Manager: 2 years (Preferred)</li></ul>Work Location: In person

Buccellati

<div>
 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
 
 
 
 The Responsibility Of This Position Include
 
 
 
 <ul>
 <li>
 Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
 </li>
 <li>
 Process and monitor invoices, expenses, and other financial documentation
 </li>
 <li>
 Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
 </li>
 <li>
 Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
 </li>
 <li>
 Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
 </li>
 <li>
 Prepare correspondence, reports, and presentations as needed
 </li>
 <li>
 Assist in planning and organizing visits of visitors
 </li>
 <li>
 Liaise with HQ, partners and local agencies on various topics including Training arrangements
 </li>
 <li>
 Liaise with vendors, service providers, and clients as necessary for specific orders and services
 </li>
 <li>
 Provide ad-hoc projects support to the office team
 </li>
 <li>
 Perform general office and clerical duties to ensure the smooth operation of the office
 
 
 </li>
 </ul>
 
 Candidate Profile
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
 </li>
 <li>
 Proven experience as an administrative assistant, office assistant, or in a similar role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
 </li>
 <li>
 Effective communication and written skills
 </li>
 <li>
 Very organized, attention to details
 </li>
 <li>
 Ability to work independently and collaboratively in a team environment.
 </li>
 <li>
 Fluent in English (additional language skills such as Italian or Arabic are a plus)
 </li>
 </ul>
</div>

Waterview Lodge LLC Rehabilitation and Healthcare

Part-Time Administrative Assistant Schedule: Tuesday &ndash;Friday, Variable Hours Pay Rate: $30.00 per hour Location: In-personWe are seeking an experienced, detail-oriented Part-Time Administrative Assistant to join our team at Waterview Lodge rehabilitation and healthcare facility. The ideal candidate is highly organized, proactive, and capable of managing multiple responsibilities in a fast-paced professional environment.Key Responsibilities<ul><li>Process accounts payable and manage vendor communications</li><li>Maintain inventory tracking and oversee central supply management</li><li>Provide front desk support and maintain professional phone etiquette</li><li>Assist senior leadership with administrative and operational tasks</li><li>Coordinate resident transportation arrangements</li><li>Prepare and type memos, correspondence, and reports</li><li>Perform additional administrative duties as assigned</li></ul>Required Qualifications<ul><li>Experience with accounts payable and vendor management</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in Microsoft Office Suite</li><li>Excellent communication and customer service skills</li><li>Ability to work independently and manage competing priorities professionally</li></ul>Preferred Qualifications<ul><li>Excellent Communication Skill.</li><li>Previous experience in a healthcare or Nursing facility</li><li>Experience with procurement, purchasing, or vendor relations</li></ul>Pay: $30.00 - $31.00 per hourWork Location: In person

Elliott Electric Supply

<div>The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as:
Answer phones and greet visitors
Schedule appointments and maintain calendars
Schedule and coordinate staff and other meetings
Collate and distribute mail
Prepare communications, such as memos, emails, invoices, reports and other correspondence
Write and edit documents from letters to reports and instructional documents
Create and maintain filing systems, both electronic and physical
Manage accounts and perform bookkeeping 

Qualifications:
The minimum level of education for an Administrative Assistant is a high school diploma or GED. A few of the specific skills that all administrative assistants should possess include:
Decision-making: Administrative Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management and clients on a regular basis.
Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant&rsquo;s responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.
Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more.
Physical Requirements: Ability to sit for prolonged periods. Ability to utilize a computer keyboard, Computer monitor, adding machine, and telephone for prolonged periods. Ability to lift, carry, and transport work-related materials that frequently weigh up to 25 lbs. and that may occasionally weigh in excess of 25</div>

Fervo Energy

<div>Description:

The Administrative Assistant provides day-to-day administrative support to the CEO of Fervo Energy. This position sits within the Office of the CEO and reports to the Executive Assistant to the CEO. The role is responsible for routine administrative functions &mdash; including calendar management, travel coordination, and expense processing &mdash; enabling the Executive Assistant to focus on higher-level strategic priorities. The position requires a high degree of professionalism, discretion, and organizational competence.
Requirements:

Responsibilities<ul><li>
Manage the CEO's calendar, including scheduling meetings, resolving conflicts, and coordinating with internal and external stakeholders</li><li>
Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries</li><li>
Process and reconcile the CEO's expense reports in a timely and accurate manner</li><li>
Serve as a first point of contact for routine administrative inquiries directed to the CEO's office</li><li>
Draft and proofread correspondence and communications as directed</li><li>
Coordinate meeting logistics, including room reservations, catering, and audio-visual setup</li><li>
Handle additional administrative tasks as assigned by the Executive Assistant to the CEO</li><li>
Maintain strict confidentiality of all sensitive business and personnel information</li></ul>
Required Qualifications<ul><li>
3&ndash;5 years of experience in an administrative support role, preferably supporting senior executives</li><li>
Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)</li><li>
Experience managing complex calendars and coordinating multi-leg travel arrangements</li><li>
Experience processing expense reports</li><li>
Strong written and verbal communication skills</li><li>
Demonstrated ability to handle confidential information with discretion</li><li>
Highly organized with the ability to manage competing priorities in a fast-paced environment</li></ul>
Preferred Qualifications<ul><li>
Prior experience in a startup, energy, or technology company</li><li>
Experience working within an EA/AA team structure</li><li>
Familiarity with the Houston business community</li></ul>
Location
This is a full-time, on-site position based at Fervo Energy&rsquo;s headquarters in downtown Houston, operating primarily during standard business hours with occasional flexibility to support executive scheduling needs across multiple time zones, and performed in a standard office environment with primarily sedentary work.</div>

Lake Williamson Christian Center

OverviewWe are a Christian Retreat and Conference Center, and our focus is to host camps and events for up to 1,300 people for churches across the Midwest. We are seeking a highly organized and detail-oriented Administrative Assistant to join our Christian Oriented team. The ideal candidate will possess strong computer literacy and exceptional organizational skills, enabling them to effectively manage office operations and provide excellent support to our office team. This role is essential in ensuring the smooth functioning of our administrative tasks, supporting both staff and our guests.Responsibilities<ul><li>Act as a personal assistant to senior staff as needed, handling various administrative tasks to facilitate their workflow.</li><li>Assist with HR tasks relating to employee onboarding and employee development/training programs.</li><li>Utilize Excel for various administrative tasks.</li><li>Perform clerical duties such as filing, data entry, and maintaining accurate records.</li><li>Manage phone systems, including answering calls, directing inquiries, and taking messages as necessary.</li></ul>Requirements<ul><li>Proven experience as an Administrative Assistant or in a similar clerical role.</li><li>Strong computer literacy with proficiency in Microsoft Office Suite.</li><li>Excellent organizational skills with the ability to manage multiple tasks effectively.</li><li>Strong communication skills, both verbal and written, to provide exceptional customer support.</li><li>Ability to work independently as well as part of a team in a fast-paced environment.</li></ul>If you are proactive, detail-oriented, and passionate about providing excellent administrative support, we encourage you to apply for this exciting opportunity.Job Type: Full-timePay: $20.00 per hourBenefits:<ul><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

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Administrative Assistant

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Administrative Assistant