administrative assistant

Mark Development Inc.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our property manager and maintenance staff, assisting in daily office needs. Administrative Assistant responsibilities include meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word, Outlook, and various office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry. A successful Admin Assistant should ensure the efficient and smooth day-to-day operations.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, mail and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul>Skills<ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and copy machines</li><li>Proficiency in MS Office (MS Excel, MS Outlook and MS Word, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul>Job Type: Full-timePay: $45,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive administrative support: 1 year (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Lihue, HI (Required)</li></ul>Work Location: In person

Administrative Assistant

Lei Behavioral Services, llc

Administrative Assistant &ndash; Duties and ResponsibilitiesThe Administrative Assistant provides support to ensure the efficient operation of the office.<ul><li>Maintain and organize filing systems for documents, including filing, copying, purging, and quality assurance of files</li><li>Distribute prior authorizations (PAs) and treatment plans</li><li>Use computers and various software programs to enter and retrieve information and prepare reports, memos, and other correspondence as required</li><li>Schedule appointments and maintain calendars</li><li>Provide general administrative support to staff</li><li>Answer phones and greet visitors in a professional manner</li><li>Assist with meeting setup and preparation</li><li>Operate office equipment (e.g., copiers, calculators, fax machines, and computers)</li><li>Participate in data collection efforts supporting the agency&rsquo;s performance improvement initiatives</li><li>Assist with other projects related to the agency&rsquo;s operations as requested</li><li>Measure and record patient vital signs while assisting the Nurse Practitioner during clinic days (2 days per week)</li><li>Qualifications/Work Expectations</li><li>Accept supervision and follow agency policies</li><li>Cooperate and work effectively with other staff members</li><li>Work well under pressure in a fast-paced environment</li><li>Effectively plan and organize work</li><li>Work independently when necessary</li><li>Meet deadlines consistently</li><li>Bilingual is a plus but not required</li></ul>Job Type: Full-timePay: $15.00 per hourBenefits:<ul><li>Paid time off</li></ul>Experience:<ul><li>Healthcare office: 1 year (Preferred)</li><li>Microsoft Office: 1 year (Preferred)</li><li>Administrative: 1 year (Preferred)</li></ul>Work Location: In person

RJH Consultants

Administrative Assistant Job Description:RJH is an engineering firm with expertise in geotechnical, water resources, and civil engineering based in Englewood, Colorado. We specialize in delivering dam and reservoir projects from planning through construction. We are looking for a talented and motivated individual to provide word processing support for technical documents, data entry, and assist the Office Manager with general office and administrative duties. Our ideal candidate will be detail-oriented; a multi-tasker; proficient in Microsoft Word, Microsoft Excel, and .pdf software; good with communication, and editorial/proof reading skills.Administrative Assistant Requirements:<ul><li>Perform administrative duties including word processing of small to large-scale documents, scanning and filing, making copies, mail sorting, scheduling travel, running errands, managing phone calls, managing office supplies, and general upkeep/cleanliness of the office.</li><li>Perform formatting of small to large-scale Microsoft Word documents in standardized templates. Need to have a general understanding of templates created in Microsoft Word.</li><li>Create and manipulate small to large electronic .pdf documents.</li><li>Proofread technical documents for spelling/grammatical errors.</li><li>Ability to multi-task.</li><li>Ability to problem solve and a quick learner.</li><li>Ability to work well with others.</li><li>Team player.</li><li>Must have a valid Colorado driver&rsquo;s license and be able to drive company vehicles including Chevy Silverado trucks.</li><li>Some mild lifting will be required for putting away supplies. Must be able to lift between 1 to 20 pounds.</li></ul>Administrative Assistant Qualifications:<ul><li>Associate's degree or 2 years of administrative experience.</li><li>Experience in administration for construction, engineering, or architectural industry is preferred.</li><li>Working knowledge of Microsoft Office Suite is required. Working knowledge of Adobe InDesign is preferred.</li><li>Strong organizational, writing, editing, and proofreading skills.</li></ul>Administrative Assistant Benefits:<ul><li>Heath Care</li><li>Dental</li><li>Vision</li><li>Short- and Long-Term Disability</li><li>Life and Accidental Death Insurance</li><li>401(k)</li><li>Paid Time Off</li><li>Flex Time</li></ul>Job Type: Full-timeSchedule: Mon-Friday, 8 hours per day. Daily shift ends at 5pm.Job Type: Full-timePay: $22.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

DesignedByMBS

Administrative AssistantLocationDoha, Qatar (In-Person, Full-Time)About the CompaniesThis unique full-time position offers the opportunity to support the operations of two distinct and dynamic companies:We are a company specializing in sanitary pads and feminine products, focused on e-commerce and logistics.The Role: Administrative AssistantWe are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to manage the day-to-day administrative and operational needs. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and be adept at managing diverse responsibilities.This is a full-time, in-person position based in Doha, Qatar.Key ResponsibilitiesThe responsibilities are divided to clearly outline the support required for each company:The primary focus for Feora is on order fulfillment, logistics, and customer communication.Order Preparation &amp; Fulfillment: Accurately prepare, package, and coordinate the dispatch of customer orders.Logistics Coordination: Liaise with shipping providers and internal teams to ensure timely and cost-effective delivery of products.Client Communication: Handle customer inquiries, order tracking, and post-sale support via email, phone, and social media channels.Inventory Tracking: Assist with basic data entry for inventory levels and sales records.Communication Management: Serve as the primary point of contact, screening and directing phone calls and managing general email inboxes.General Administrative Support: Perform routine office tasks, including purchasing supplies, organizing the workspace, and running necessary errands.Qualifications and SkillsRequired SkillsExcellent Communication Skills: Fluent in English (written and spoken) with a professional and articulate demeanor. Arabic proficiency is a significant advantage.Organizational Prowess: Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a dual-role capacity.Data Entry &amp; Accuracy: High level of accuracy and attention to detail for order processing, inventory tracking, and financial data entry.Technical Proficiency: Competency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace equivalents.Preferred QualificationsPrevious experience in an administrative, executive assistant, or office management role.Experience in e-commerce logistics or a similar fast-paced operational environment.Job Type: Full-timePay: From QAR3,000.00 per monthWork Location: In person

Redwood Orthopaedic Surgery Associates, AMC

Part-Time Administrative Assistant (20 Hours per Week)Position SummaryThe Part-Time Administrative Assistant (20 hours per week) provides administrative, operational, and marketing support to ensure the efficient day-to-day functioning of the practice. This position assists with credentialing, human resources administration, accounts payable, marketing initiatives, and general office operations while maintaining a high level of organization, accuracy, and professionalism.Essential Duties and ResponsibilitiesCredentialing &amp; Provider Support<ul><li>Assist with provider credentialing and payer contracting follow-up.</li><li>Maintain and update provider information in CAQH.</li><li>Track credentialing and contracting deadlines and documentation.</li></ul>Human Resources Support<ul><li>Assist with ADP HR maintenance and employee record updates.</li><li>Coordinate and assign required employee compliance and training modules.</li><li>Support HR administrative functions as assigned.</li></ul>Accounting &amp; Financial Support<ul><li>Process accounts payable by paying vendor invoices in a timely manner.</li><li>Enter invoices and financial data into QuickBooks Online (QBO).</li><li>Assist with financial record organization and invoice processing as assigned.</li></ul>Administrative Support<ul><li>Open and distribute incoming mail.</li><li>Scan, organize, and electronically file documents.</li><li>Maintain organized electronic and paper filing systems.</li><li>Provide general administrative support to leadership as needed.</li></ul>Marketing Support<ul><li>Assist with marketing coordination and execution.</li><li>Maintain the practice marketing calendar in collaboration with the Clinical Manager.</li><li>Assist with social media content, newsletters, and marketing communications as assigned.</li><li>Coordinate marketing events and community outreach logistics.</li></ul>Staff Engagement &amp; Meeting Support<ul><li>Coordinate staff appreciation events, birthdays, celebrations, and employee recognition programs.</li><li>Record and distribute meeting minutes for staff and leadership meetings.</li><li>Assist with planning internal meetings and special events.</li></ul>Qualifications<ul><li>Excellent organizational and time management skills.</li><li>Strong attention to detail and ability to manage multiple priorities.</li><li>Proficient with Microsoft Office and Google Workspace.</li><li>Experience with QuickBooks Online (QBO) preferred.</li><li>Experience with ADP HR systems preferred.</li><li>Experience with healthcare credentialing and CAQH preferred.</li><li>Strong written and verbal communication skills.</li><li>Ability to maintain confidentiality and exercise professionalism at all times.</li></ul>Pay: $25.99 - $31.30 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Santa Rosa, CA 95403

GRC Construction, Inc

Administrative Assistant &ndash; M-F, 8am-5pm preferred. Seeking applicants to fill the full time position of Administrative Assistant in a local, well established, Construction Company. This person shall be dependable, organized, be able to multi-task, have a professional appearance with good customer services skills, and be able to handle a multi-line phone system. Experience in construction administration is a plus. Must have excellent computer skills including Outlook, Word and Excel. Benefits include insurances, vacation, 401K and paid Holidays. Must pass drug and background checks.Responsibilities: - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls, emails, and other inquiries - Greet and assist visitors in a professional and friendly manner - Prepare and distribute correspondence, memos, and reports - Maintain filing systems, both electronic and physical - Perform data entry and update various databases - Assist in organizing and coordinating meetings, conferences, and events - Order office supplies and maintain inventory - Handle sensitive information in a confidential mannerExperience: - Previous experience as an administrative assistant or in a related role is preferred - Strong proofreading skills with attention to detail - Excellent customer service and interpersonal skills - Proficient in computerized systems such as Microsoft Office Suite (Word, Excel, PowerPoint) - Ability to multitask and prioritize tasks effectivelyNote: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.If you are a motivated individual with excellent organizational skills and the ability to handle multiple tasks simultaneously, we encourage you to apply for this position. We offer competitive compensation and benefits packages. Please submit your resume detailing your relevant experience.Job Type: Full-timePay: $19.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

IntegrityOne Solutions

Job OverviewWe are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall productivity. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As an Administrative Assistant, you will serve as the backbone of our office environment, ensuring smooth workflows and exceptional customer service. This paid position is perfect for someone eager to grow their career in office management and administrative support.Responsibilities<ul><li>Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette</li><li>Handle data entry tasks accurately using productivity software such as Microsoft Office and Google Workspace</li><li>Maintain organized filing systems, both digital and paper-based, ensuring easy retrieval of documents</li><li>Support calendar management and scheduling for team members and executives</li><li>Assist with bookkeeping tasks and perform basic financial record keeping</li><li>Provide exceptional customer service by responding promptly to inquiries and supporting client needs</li><li>Perform clerical duties such as proofreading documents, preparing correspondence, and managing office supplies</li></ul>Requirements<ul><li>Must be bilingual to serve diverse client needs</li><li>Strong computer skills including proficiency with Microsoft Office Suite, Google Workspace, and data entry tools</li><li>Excellent organizational skills with the ability to prioritize tasks effectively</li><li>Experience with multi-line phone systems and phone etiquette</li><li>Familiarity with bookkeeping and basic bookkeeping principles</li><li>Previous experience in roles such as medical or dental receptionist, personal assistant, or front desk is a plus</li><li>Demonstrated ability to handle confidential information with discretion and professionalism</li><li>Strong typing skills along with attention to detail for proofreading and data accuracy</li></ul>Join us to be part of a vibrant team dedicated to excellence in office support! We value proactive individuals who thrive on organization, communication, and delivering outstanding customer service. This role offers an engaging environment where your skills will make a meaningful impact every day.Pay: $16.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

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Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant