administrative assistant

The John Hall Law Group

<div>High-volume law firm looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our attorneys, managers, and employees. Assisting in daily office needs and managing our companies general administrative activities. Administrative Assistant responsibilities may include, but not limited to, maintaining appropriate filing systems, requesting records/documents, contacting clients, assisting with attorney/client appointments, dictation, calendar management, and special projects. The ideal candidate should have excellent oral and written communication skills and be able to organize their work and daily tasks efficiently. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
<ul><li>Answer and direct phone calls</li><li>
Organize and schedule appointments</li><li>
Plan meetings and take detailed minutes</li><li>
Write and distribute email, correspondence memos, letters, faxes and forms</li><li>
Assist in the preparation of regularly scheduled reports</li><li>
Develop and maintain a filing system</li><li>
Update and maintain office policies and procedures</li><li>
Provide general support to visitors</li><li>
Request medical records &amp; document</li><li>
Dictation</li><li>
Travel to our other office locations periodically</li></ul> 
Skills
<ul><li>Knowledge of office management systems and procedures</li><li>
Working knowledge of office equipment, like printers and fax machines</li><li>
Proficiency in MS Office (MS Outlook and MS Word in particular)</li><li>
Excellent time management skills and the ability to prioritize work</li><li>
Attention to detail and problem-solving skills</li><li>
Excellent written and verbal communication skills</li><li>
Strong organizational skills with the ability to multi-task</li><li>
Additional qualification as an Administrative assistant will be a plus</li></ul></div>

Administrative Assistant

Seasons Therapy Group

Job Title: Administrative Assistant (Part-Time) Location: Hinsdale, In-Office &amp; Remote Hybrid Schedule: Approximately 15&ndash;20 hours per week (3 hours/day in office + flexible remote hours)Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in various administrative tasks. The ideal candidate will possess strong communication skills and a proactive approach to problem-solving. This role requires proficiency in office management and the ability to handle multiple tasks efficiently while providing exceptional customer service.About UsWe are a warm and welcoming pediatric therapy clinic dedicated to supporting children and their families. Our team values creativity, compassion, and collaboration. We&rsquo;re seeking an Administrative Assistant who is organized, tech-savvy, and excited to support both our clinical team and families.Role OverviewThe Administrative Assistant will play a key role in keeping our clinic running smoothly. This position requires a blend of in-office support (+/3-4 hours/day) and flexible work-from-home hours. The ideal candidate will be detail-oriented, an excellent communicator, and comfortable using digital tools to support both administrative and creative tasks.Responsibilities<ul><li>Manage day-to-day administrative operations of the clinic.</li><li>Cleaning, organizing, maintaining the public areas.</li><li>Provide customer support by addressing client needs and resolving issues promptly.</li><li>Collaborate with team members to ensure smooth office operations.</li><li>Learn and manage our Electronic Medical Records (EMR) system for scheduling, billing, and documentation support.</li><li>Organize and maintain digital files using Google Suite (Docs, Sheets, Drive, Calendar, Gmail, etc.).</li><li>Create and update clinic communications, forms, and resources.</li><li>Support marketing and outreach by creating graphics in Canva and managing social media content.</li><li>Greet and support families during office hours, ensuring a welcoming environment.</li><li>Assist with special projects and events as needed.</li></ul>Qualifications<ul><li>Previous administrative experience (healthcare or therapy setting preferred, but not required).</li><li>Strong organizational and time management skills.</li><li>Proficiency with Google Suite.</li><li>Familiarity with Canva and social media platforms.</li><li>Comfortable learning new technology, including EMR systems.</li><li>Friendly, professional, and able to communicate clearly with families and staff.</li><li>Flexible, reliable, and able to work independently.</li><li>Strong typing skills with attention to detail for data entry tasks.</li><li>Demonstrated phone etiquette and customer service skills.</li><li>Strong computer skills, including familiarity with Google Workspace.</li><li>Previous office experience or clerical experience is preferred.</li><li>Excellent organizational skills and time management abilities.</li><li>Strong typing skills with attention to detail for data entry tasks.</li><li>Demonstrated phone etiquette and customer service skills.</li><li>Experience as a dental receptionist or medical receptionist is advantageous.</li><li>Personal assistant experience will be considered an asset. If you are a motivated individual looking to contribute to a dynamic team environment while honing your administrative skills, we encourage you to apply for this exciting opportunity.</li></ul>Benefits<ul><li>Flexible hybrid schedule.</li><li>Supportive and collaborative work environment.</li><li>Opportunity to make a positive impact on children and families.</li></ul>Job Type: Part-timePay: $20.00 - $21.00 per hourExpected hours: 10 &ndash; 20 per weekBenefits:<ul><li>Flexible schedule</li></ul>Ability to Commute:<ul><li>Hinsdale, IL 60521 (Required)</li></ul>Ability to Relocate:<ul><li>Hinsdale, IL 60521: Relocate before starting work (Required)</li></ul>Work Location: Hybrid remote in Hinsdale, IL 60521

Blaxity

<div>
 
 
 Company Description
 
 
 
 Blaxity is a community-focused social network for polyamorous couples and singles. We are dedicated to disrupting and transforming traditional relationship models that have been stagnant for thousands of years. By fostering a unique and inclusive environment, Blaxity aims to revolutionize the way relationships are experienced and understood.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role for an Administrative Assistant located in Dubai. The Administrative Assistant will manage daily office operations, provide executive administrative assistance, handle phone calls, schedule appointments, and maintain records. Tasks also include clerical work such as managing correspondence and ensuring efficient communication within the office.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Administrative Assistance and Clerical Skills
 </li>
 <li>
 Creating User accounts and Moderating those accounts.
 </li>
 <li>
 Making sure Engagement is there
 </li>
 <li>
 Handle Basic financing and Calendar
 </li>
 <li>
 Handle Research and outreach
 </li>
 <li>
 Phone Etiquette and excellent Communication skills
 </li>
 <li>
 Experience in Executive Administrative Assistance
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Proficiency with office software and tools
 </li>
 <li>
 Ability to work independently and collaboratively
 </li>
 <li>
 Prior experience in a similar role is an advantage
 </li>
 <li>
 Bachelor's degree in Business Administration or a related field preferred
 </li>
 </ul>
</div>

M Shapiro Real Estate Group

<div>Position Description: Job Title: PART TIME Family Office - Experienced Administrative Assistant with Bookkeeping Experience
<div>Company: M. Shapiro Real Estate
</div><div>Location: Illinois</div><div></div><div> 
Position Overview: We are actively seeking an experienced Administrative Assistant with bookkeeping or light accounting experience to join our dynamic team. The successful candidate will play a vital role in supporting our daily operations, ensuring efficiency and accuracy in administrative tasks, and contributing to the financial management of our properties.</div><div></div><div> 
</div><div>
Responsibilities:
</div><ul><li>Perform general administrative duties such as answering phones, managing correspondence, and organizing files.
</li><li>Handle mail, including sorting, opening, and distributing incoming mail.
</li><li>Assist in reviewing monthly management reports from third party manager
</li><li>Depending on skill set, post accounting entries. (minimal monthly)
</li><li>Manage certified mail and maintain records of return receipts.
</li><li>Serve as the point of contact for coordinating cleaning services.
</li><li>Perform scanning and copying tasks as required.
</li><li>Manage autopay for bills.
</li><li>Prepare and file annual reports for all business entities.
</li><li>Ensure timely renewal of licenses required for properties.
</li><li>Reconcile company credit card statements.
</li><li>Provide notary services as required. (preferred)</li></ul><div></div><div> 
</div><div>
Qualifications:
</div><ul><li>Proven experience as an Administrative Assistant with knowledge of bookkeeping or general accounting principles.
</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software (RentManager experience not required but a plus).
</li><li>Strong attention to detail and ability to maintain accurate records.
</li><li>Excellent organizational and time management skills with the ability to prioritize tasks effectively.
</li><li>Strong communication skills, both written and verbal.
</li><li>Ability to work independently with minimal supervision and as part of a team.
</li><li>Previous experience in the real estate industry is a plus.</li></ul><div></div><div> 
</div><div>
Benefits:
</div><ul><li>Competitive salary commensurate with experience.
</li><li>A supportive and collaborative work environment with a focus on employee well-being.
</li><li>M. Shapiro is an equal opportunity employer and welcomes diversity in the workplace. We thank all applicants for their interest in joining our team; however, only those selected for an interview will be contacted.</li></ul></div><div></div>

Lost Roads Baking Co.

Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to ensure the smooth operation of our bakery, assisting with various administrative tasks and contributing to an efficient work environment. This role requires strong computer literacy, excellent time management skills, and a commitment to delivering exceptional customer service.Our core values are integrity, high standards, resourcefulness, results driven, and team player.This role provides an opportunity for growth into an Executive Assistant.Responsibilities<ul><li>Manage daily clerical operations including filing, scheduling, and calendar management.</li><li>Provide strong and effective customer support by serving customers, responding to inquiries and addressing client needs in a professional manner.</li><li>Prepare and proofread documents for accuracy and clarity, ensuring all communications are error-free.</li><li>Utilize Google Suite and Canva applications for document creation, data entry, marketing and communication purposes.</li><li>Assist in managing appointments and coordinating schedules for team members.</li><li>Maintain well-organized filing systems for easy retrieval of documents and information.</li><li>Support the team with various administrative tasks as needed, including those related to marketing.</li><li>Assist and support management in the day-to-day operations to ensure the smooth functioning of the bakery, including monitoring and ordering supplies, organizing and tracking customer orders, and other tasks related to a position of this sort in a bakery.</li></ul>Requirements<ul><li>Proficiency in computer literacy with experience in Google Suite and Canva applications.</li><li>Very strong writing and proofreading skills, with attention to detail.</li><li>Excellent time management skills to prioritize tasks effectively in a fast-paced environment.</li><li>Previous experience in customer service or customer support roles is preferred.</li><li>Familiarity with receptionist duties is advantageous but not required.</li><li>Exceptional organizational skills with the ability to manage multiple tasks simultaneously.</li></ul>If you are a proactive, driven individual who thrives in a dynamic office setting and is eager to contribute to our team's success, we encourage you to apply for this rewarding opportunity as an Administrative Assistant.Job Type: Full-timePay: $15.00 - $17.00 per hourExpected hours: 32 &ndash; 42 per weekBenefits:<ul><li>Employee discount</li><li>Paid time off</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Administrative: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Marble Falls, TX 78654 (Required)</li></ul>Work Location: In person

Jtechinc.

Administrative Assistant (Remote/Online)Job Details:Remote, Working from homeBusiness Hours: 8 pm - 12 am PST (Mon-Fri, Part time- 4 hours/Day)Must have a reliable computer and uninterrupted internet connectionBe able to take notes and instruction remotely with little supervisionJob Function:Assist CEO in variety of administrative tasks such as:Human resources (Job postings, Interview setup etc.)Develop word document, excel spreadsheets and PowerPoint presentations.Bookkeeping, budget tracking and tax preparation supportIT/Website managementGraphic designother misc. task as assignedQualifications:- Bachelor's Degree- MS-Office Skills (Word, Excel, PowerPoint, Outlook)&middot; High aptitude towards learning and taking initiatives&middot; Excellent time management and organizational skills&middot; Ability to take responsibility&middot; Provide attention to detailJob Type: Part-timePay: From Rs15,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Location:<ul><li>Lahore (Preferred)</li></ul>Work Location: Remote

RECAFCO

We are looking for an Administrative Assistant to support our daily office operations. The ideal candidate will handle clerical tasks, provide administrative support to management, and ensure the smooth running of the office.Responsibilities:<ul><li>Answer phone calls and emails professionally</li><li>Prepare and maintain documents, reports, and records</li><li>Schedule and coordinate meetings and appointments</li><li>Organize and maintain filing systems (digital and paper)</li><li>Assist with basic data entry and office tasks</li></ul>Requirements:<ul><li>1 - 3 Years Experience</li><li>Arabic Nationality Preffered</li><li>English language proficiency</li><li>Proficiency in MS Office (Word, Excel,etc.)</li><li>Visa no 18 Transferable</li><li>Immediate joiners</li></ul>Job Type: Full-timeLanguage:<ul><li>English (Preferred)</li></ul>

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