administrative assistant

Douglas Elliman

<div>
 
 Executive Administrative Assistant for Top Producing Real Estate Team
 
 
 
 
 
 This is a chance to work with as an Administrative Assistant for a High Producing Real Estate team in NYC. The Administrative Assistant will be responsible for managing and organizing business operations across all lines. That includes coordinating daily admin tasks, handling scheduling, managing documents and appointments, and ensuring seemless communications for optimal team efficiency. The successful candidate will have exceptional organizational and communication skills, be detail oriented and take a proactive role in contributing to the success of the team.
 
 
 
 
 
 This is a great opportunity for someone looking for a career path in the exciting world of New York Real Estate!
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
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 NY Real Estate License a must
 
 -- 3+ Years Real Estate Experience
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 Administrative Assistance and Executive Administrative Assistance skill
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 Proficiency in Microsoft Excel and Word
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 Proficiency in Phone Etiquette and Communication
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 Clerical Skills
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 Excellent organizational and time-management abilities
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 Attention to detail and problem-solving skills
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 Knowledge of office management systems and procedures
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 Strong interpersonal skills and ability to work in a team
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Administrative Assistant

Gaubert Food Marts

Gaubert Oil is hiring a Part-Time Administrative Assistant for the Maintenance DepartmentJob SummaryThe Administrative Assistant will assist the Maintenance Manager in coordinating the daily operation of the maintenance department. This position will be based in Thibodaux, LA and will report to the Maintenance Manager.Responsibilities&middot; Data Entry&middot; Scanning&middot;General administrative duties&middot; Keep good communications with all staff and between departmentsExperience/Qualifications&middot; Administrative experience preferred&middot; Computer knowledge required, including Excel&middot; Organizational skills a must&middot; Attention to detail, accuracy and thoroughness&middot; Ability to work under moderate supervision&middot; Growth Mindset &amp; Safety orientedPay: From $1.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Rockford Dance Company

<div>Job Summary: Administrative Assistant 
The RDC Administrative Assistant serves as the first point of contact for visitors and staff, providing professional front desk support and administrative coordination. This position manages daily reception operations, schedules appointments, processes payments, and assists with organizational communications and recordkeeping. The role requires strong organizational skills, attention to detail, and the ability to create a welcoming and efficient front office environment.<div> 

Essential Functions 
<ul><li>Serve as the primary front desk contact for visitors, participants, and phone/email inquiries</li><li>Greet guests in a professional and welcoming manner</li><li>Manage appointment scheduling and calendar coordination</li><li>Process payments and maintain accurate transaction records</li><li>Maintain and update organizational records, databases, and contact lists</li><li>Support administrative tasks such as filing, data entry, and document preparation</li><li>Assist with coordination of meetings, programs, or events as needed</li><li>Ensure the front facing RDC area remains organized, presentable, and well-stocked</li></ul></div> 

Job Description 
The Administrative Assistant manages daily front office operations and provides administrative support to ensure efficient workflow. Responsibilities include greeting visitors, answering and directing phone calls, managing schedules, coordinating appointments, processing payments, and maintaining records. The position requires strong communication skills and the ability to multitask while maintaining a welcoming and professional environment. This role may also assist with basic office coordination, including preparing materials for meetings, supporting internal communications, and helping maintain organized administrative systems. The Administrative Assistant works collaboratively with staff to support smooth daily operations.<div> 

Qualifications &amp; Skills 
<ul><li>High school diploma or equivalent</li><li>Prior experience in a receptionist, administrative, or customer service role preferred</li><li>Strong organizational and time management skills</li><li>Excellent verbal and written communication skills</li><li>Ability to manage multiple tasks and priorities efficiently</li><li>Basic computer proficiency (email, word processing, spreadsheets, scheduling systems)</li><li>Experience handling payments or cash transactions preferred</li></ul></div> 

Working Environment &amp; Physical Requirements
<ul><li>Prolonged periods sitting at a desk and working on a computer</li></ul>
<ul><li>Must be able to lift up to 15 pounds at times</li></ul>
<ul><li>This position may require non-traditional hours including evenings and weekend work</li></ul> 

Rockford Dance Company pursues excellence in the art of dance through performance, education and outreach.</div>

Gardner-Watson Decking, Inc

<div>Gardner Watson Decking, Inc. full-service metal decking installation company is currently seeking a dedicated and motivated Administrative Assistant to join our team.
The ideal candidate should have an upbeat and great outlook on life, excellent oral and written communication skills and be able to organize their work using tools like MS Office applications as well as office equipment. If you have previous experience as a receptionist or administrative assistant and familiarity with our industry, we&rsquo;d like to meet you.
Duties of the Administrative Assistant include providing support to our Project Managers and employees, assisting in daily office needs and managing our company&rsquo;s general administrative activities
Administrative Assistant responsibilities also include:<ul><li>Answering and directing phone calls, updating project list and data entry.</li><li>Write and distribute email, correspondence memos, letters, faxes, and forms</li><li>Develop and maintain a filing system</li><li>Maintain contact lists</li><li>Expense reports</li><li>Processing payments</li><li>Sanitizing, disinfecting, or cleaning procedures in place</li></ul>
Skills<ul><li>Proficiency in QuickBooks</li><li>Proficiency in MS Office (Excel; PowerPoint)</li><li>Knowledge of workers compensation, general liability</li><li>Excellent time management skills and the ability to prioritize work</li><li>Strong organizational skills with the ability to multi-task</li><li>Attention to detail and problem-solving skills</li></ul>
This is a Full-time position Monday to Friday 7.30am &ndash; 4.30pm
Benefits: Vacation Pay&ndash; Holiday Pay,401 K, Health insurance.</div>

Glocap Business Professionals, Administrative, Operations

<div>
 
 Our client, a prominent midtown Finance firm with a focus on Life Sciences, is looking for a Team Administrative Assistant to provide administrative support to its investment team. The ideal candidate will be organized, proactive and collaborative.
 
 
 
 
 
 
 
 
 
 Job Details
 
 
 
 COMPANY: Investment Management
 
 
 POSITION: Administrative Assistant
 
 
 LOCATION: Midtown, New York
 
 
 HYBRID: 3 days in the office and 2 days WFH
 
 
 HOURS: 8:30am-5:30pm with flexibility to work after hours as required
 
 
 COMPENSATION: $110k-$135k DOE + Discretionary Bonus + Overtime + Great Benefits
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 Enable the success of our investment team by providing critical administrative support, including:
 
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 Calendar &amp; conference management
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 Travel &amp; expenses
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 Data management
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 Requirements
 
 
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 Must have 2-5 years of experience preferably out of Finance/Consulting/Legal
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 Ability to work independently and as a team member
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 Exemplary time management skills and the ability to identify and anticipate needs
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 Detail-oriented self-starter with the ability to handle and prioritize multiple tasks
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</div>

Columbia Housing and Redevelopment Corporation

About usColumbia Housing and Redevelopment Corporation mission is to provide outstanding affordable housing and redevelopment services to improve the quality of life of our residents and the community.The Administrative Assistant is responsible for general organization of office operations supporting the management team, meeting the needs of residents, collecting rent payments, preparing reports of activities and account status, monitoring the properties operating practices to ensure customer service expectations are met.Associate&rsquo;s degree in Business, Public Administration, or Social Sciences from an accredited college or university preferred and at least five (5) years of progressively responsible experience in an administrative capacity in property management or an equivalent combination of education, training, and experience resulting in the ability to fulfill the essential job duties of the Administrative Assistant position. Candidate experience using Yardi Property Management Software preferred, but not required.For more information regarding this position and CHRC visit www.chrc-tn.orgJob Type: Full-timePay: $40,000.00 - $45,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Yardi: 1 year (Preferred)</li><li>Administrative Assistant: 5 years (Required)</li></ul>License/Certification:<ul><li>Driver's License (Required)</li></ul>Work Location: In person

IIQAF

<div>Company: IIQAF Group 
Location: Riyadh, Saudi Arabia 
Industry: Hospital / Health Care 
Salary: SAR 6,500 &ndash; SAR 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and proactive Administrative Assistant in Riyadh to support our healthcare and hospital operations. The ideal candidate will have experience in office administration, scheduling, document management, data entry, and administrative coordination.
This position is suitable for candidates searching for Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide daily administrative and office support to healthcare management</li><li>
Manage schedules, appointments, and meeting coordination</li><li>
Maintain accurate records, reports, and documentation</li><li>
Handle phone calls, emails, and internal communications</li><li>
Assist with data entry and database management</li><li>
Prepare reports, presentations, and administrative documents</li><li>
Coordinate with hospital departments and staff</li><li>
Maintain office supplies and administrative systems</li><li>
Ensure compliance with company policies and healthcare regulations</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Healthcare Administration, or related field</li><li>
Experience in hospital or healthcare environment preferred</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Immediate availability preferred</li></ul></div>

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