administrative assistant

Mark Development Inc.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our property manager and maintenance staff, assisting in daily office needs. Administrative Assistant responsibilities include meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word, Outlook, and various office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry. A successful Admin Assistant should ensure the efficient and smooth day-to-day operations.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, mail and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul>Skills<ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and copy machines</li><li>Proficiency in MS Office (MS Excel, MS Outlook and MS Word, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul>Job Type: Full-timePay: $45,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive administrative support: 1 year (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Lihue, HI (Required)</li></ul>Work Location: In person

Administrative Assistant

mcc of the spirit

We're Hiring!Part-Time Administrative Assistant (10 Hours/Week)MCC of the Spirit 2973 Jefferson Street Harrisburg, PA 17110MCC of the Spirit is seeking a highly organized, dependable, and compassionate individual to serve as our Administrative Assistant. This part-time position plays an important role in supporting the day-to-day administrative life of our church.If you enjoy organizing, communicating, solving problems, and working alongside a welcoming faith community, we would love to hear from you.Position SummaryThe Administrative Assistant provides administrative and organizational support to the church by assisting with communications, worship preparation, office administration, financial administration, and support for church leadership.This position works closely with the Pastor and the Board of Directors to help ensure the smooth operation of the church's ministries.Responsibilities Include&middot; Answering church phone calls and responding to general email inquiries&middot; Preparing worship slides, bulletins&middot; Assisting with church communications, newsletters, and social media&middot; Maintaining church records and filing systems&middot; Assisting with financial paperwork and recordkeepingQualificationsWe're looking for someone who is:&middot; Organized and detail-oriented&middot; Friendly and welcoming&middot; Able to maintain confidentiality&middot; Comfortable using Microsoft Office and general computer applications&middot; A strong communicator, both verbally and in writing&middot; Able to work independently while collaborating with staff and church leadershipPrevious administrative or church office experience is helpful but not required.Position Details&middot; Part-Time: 10 hours per week&middot; Hourly Position&middot; Compensation based on experience and qualificationsAbout MCC of the SpiritMCC of the Spirit is an affirming Christian congregation in Harrisburg, Pennsylvania, committed to proclaiming God's inclusive love through worship, community, service, and justice. We welcome people of every race, age, gender identity, sexual orientation, ability, economic background, and faith journey.To ApplyPlease submit:&middot; A r&eacute;sum&eacute;&middot; A brief cover letter describing your interest in the position&middot; Three professional or ministry referencesApplications received by August 31, 2026, will receive first consideration. The position will remain open until filled.Please submit application materials or direct questions to:MCC of the Spirit 2973 Jefferson Street Harrisburg, PA 17110Phone: (717) 236-7387 Email: info@mccofthespirit.orgWe look forward to hearing from individuals who are passionate about using their administrative gifts to support the ministry and mission of MCC of the Spirit.MCC of the Spirit is an equal opportunity employer. We welcome qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by law.Pay: From $17.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Lei Behavioral Services, llc

Administrative Assistant &ndash; Duties and ResponsibilitiesThe Administrative Assistant provides support to ensure the efficient operation of the office.<ul><li>Maintain and organize filing systems for documents, including filing, copying, purging, and quality assurance of files</li><li>Distribute prior authorizations (PAs) and treatment plans</li><li>Use computers and various software programs to enter and retrieve information and prepare reports, memos, and other correspondence as required</li><li>Schedule appointments and maintain calendars</li><li>Provide general administrative support to staff</li><li>Answer phones and greet visitors in a professional manner</li><li>Assist with meeting setup and preparation</li><li>Operate office equipment (e.g., copiers, calculators, fax machines, and computers)</li><li>Participate in data collection efforts supporting the agency&rsquo;s performance improvement initiatives</li><li>Assist with other projects related to the agency&rsquo;s operations as requested</li><li>Measure and record patient vital signs while assisting the Nurse Practitioner during clinic days (2 days per week)</li><li>Qualifications/Work Expectations</li><li>Accept supervision and follow agency policies</li><li>Cooperate and work effectively with other staff members</li><li>Work well under pressure in a fast-paced environment</li><li>Effectively plan and organize work</li><li>Work independently when necessary</li><li>Meet deadlines consistently</li><li>Bilingual is a plus but not required</li></ul>Job Type: Full-timePay: $15.00 per hourBenefits:<ul><li>Paid time off</li></ul>Experience:<ul><li>Healthcare office: 1 year (Preferred)</li><li>Microsoft Office: 1 year (Preferred)</li><li>Administrative: 1 year (Preferred)</li></ul>Work Location: In person

Redwood Orthopaedic Surgery Associates, AMC

Part-Time Administrative Assistant (20 Hours per Week)Position SummaryThe Part-Time Administrative Assistant (20 hours per week) provides administrative, operational, and marketing support to ensure the efficient day-to-day functioning of the practice. This position assists with credentialing, human resources administration, accounts payable, marketing initiatives, and general office operations while maintaining a high level of organization, accuracy, and professionalism.Essential Duties and ResponsibilitiesCredentialing &amp; Provider Support<ul><li>Assist with provider credentialing and payer contracting follow-up.</li><li>Maintain and update provider information in CAQH.</li><li>Track credentialing and contracting deadlines and documentation.</li></ul>Human Resources Support<ul><li>Assist with ADP HR maintenance and employee record updates.</li><li>Coordinate and assign required employee compliance and training modules.</li><li>Support HR administrative functions as assigned.</li></ul>Accounting &amp; Financial Support<ul><li>Process accounts payable by paying vendor invoices in a timely manner.</li><li>Enter invoices and financial data into QuickBooks Online (QBO).</li><li>Assist with financial record organization and invoice processing as assigned.</li></ul>Administrative Support<ul><li>Open and distribute incoming mail.</li><li>Scan, organize, and electronically file documents.</li><li>Maintain organized electronic and paper filing systems.</li><li>Provide general administrative support to leadership as needed.</li></ul>Marketing Support<ul><li>Assist with marketing coordination and execution.</li><li>Maintain the practice marketing calendar in collaboration with the Clinical Manager.</li><li>Assist with social media content, newsletters, and marketing communications as assigned.</li><li>Coordinate marketing events and community outreach logistics.</li></ul>Staff Engagement &amp; Meeting Support<ul><li>Coordinate staff appreciation events, birthdays, celebrations, and employee recognition programs.</li><li>Record and distribute meeting minutes for staff and leadership meetings.</li><li>Assist with planning internal meetings and special events.</li></ul>Qualifications<ul><li>Excellent organizational and time management skills.</li><li>Strong attention to detail and ability to manage multiple priorities.</li><li>Proficient with Microsoft Office and Google Workspace.</li><li>Experience with QuickBooks Online (QBO) preferred.</li><li>Experience with ADP HR systems preferred.</li><li>Experience with healthcare credentialing and CAQH preferred.</li><li>Strong written and verbal communication skills.</li><li>Ability to maintain confidentiality and exercise professionalism at all times.</li></ul>Pay: $25.99 - $31.30 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Santa Rosa, CA 95403

Power International Holding

<div>
 
 
 Administrative Assistant
 
 
 
 
 
 
 
 Job Summary
 
 
 
 We are seeking a highly organized and proactive
 
 Administrative Assistant
 
 to support daily office operations. The ideal candidate will have excellent communication and organizational skills, be able to manage multiple tasks efficiently, and demonstrate strong attention to detail. Advanced proficiency in
 
 Microsoft Excel
 
 is essential for this role, as you will be responsible for maintaining reports, organizing data, and supporting administrative processes.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage and coordinate daily administrative activities.
 </li>
 <li>
 Handle calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare, update, and maintain reports using Microsoft Excel.
 </li>
 <li>
 Organize and maintain files, records, and office documentation.
 </li>
 <li>
 Prepare correspondence, presentations, and other administrative documents.
 </li>
 <li>
 Assist with data entry, report generation, and document management.
 </li>
 <li>
 Coordinate with internal teams to ensure smooth office operations.
 </li>
 <li>
 Provide general administrative and ad hoc support as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience.
 </li>
 <li>
 Proven experience as an Administrative Assistant or in a similar administrative role.
 </li>
 <li>
 
 Advanced proficiency in Microsoft Excel
 
 (Pivot Tables, VLOOKUP/XLOOKUP, formulas, data analysis, and reporting).
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook).
 </li>
 <li>
 Excellent interpersonal, communication, and customer service skills.
 </li>
 <li>
 Strong organizational and time management abilities.
 </li>
 <li>
 Ability to multitask, prioritize workload, and meet deadlines.
 </li>
 <li>
 High level of accuracy, attention to detail, and confidentiality.
 </li>
 <li>
 This version is optimized for LinkedIn and highlights
 
 Excel expertise
 
 as a key requirement while maintaining a professional and attractive format for candidates.
 </li>
 </ul>
 
 
 
 
 Interested candidates who are immediately available for joining, please apply with your updated CV.
 
 
 
</div>

GRC Construction, Inc

Administrative Assistant &ndash; M-F, 8am-5pm preferred. Seeking applicants to fill the full time position of Administrative Assistant in a local, well established, Construction Company. This person shall be dependable, organized, be able to multi-task, have a professional appearance with good customer services skills, and be able to handle a multi-line phone system. Experience in construction administration is a plus. Must have excellent computer skills including Outlook, Word and Excel. Benefits include insurances, vacation, 401K and paid Holidays. Must pass drug and background checks.Responsibilities: - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls, emails, and other inquiries - Greet and assist visitors in a professional and friendly manner - Prepare and distribute correspondence, memos, and reports - Maintain filing systems, both electronic and physical - Perform data entry and update various databases - Assist in organizing and coordinating meetings, conferences, and events - Order office supplies and maintain inventory - Handle sensitive information in a confidential mannerExperience: - Previous experience as an administrative assistant or in a related role is preferred - Strong proofreading skills with attention to detail - Excellent customer service and interpersonal skills - Proficient in computerized systems such as Microsoft Office Suite (Word, Excel, PowerPoint) - Ability to multitask and prioritize tasks effectivelyNote: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.If you are a motivated individual with excellent organizational skills and the ability to handle multiple tasks simultaneously, we encourage you to apply for this position. We offer competitive compensation and benefits packages. Please submit your resume detailing your relevant experience.Job Type: Full-timePay: $19.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

TNT Crane & Rigging

<div>TNT Crane &amp; Rigging Inc. 
Job Title: Administrative Assistant, Training Department 
Location: Houston
 
Reports to: Training Manager
Summary:
 
The Training Department Administrative Assistant performs routine clerical, secretarial, and administrative work in support of the Training Department. This role supports the registration and tracking of apprentices, coordinates and schedules training activities, assists with creation of training aids, maintains accurate record-keeping, and serves as a point of contact for the department.<div>
Responsibilities: 
<ul><li>Registers apprentices in RAPIDS and maintains accurate, up-to-date apprentice records.</li><li>Tracks apprentice on-the-job training (OJT) hours, certifications, and progress toward completion requirements.</li><li>Coordinates and schedules training classes, instructors, facilities, and materials for apprentices and employees.</li><li>Serves as a point of contact for the Training Department, responding to internal inquiries from employees, managers, and branch locations.</li><li>Maintains training department files, certification records, and compliance documentation.</li><li>Collect training feedback, maintain participation records, and summarize results for leadership</li><li>Prepares, duplicates, and distributes training materials, reports, rosters, sign-in sheets, and other training department material.</li><li>Maintains training department office and supply inventory.</li><li>Assists with tracking apprentice enrollment status, employee certification renewals, and required documentation deadlines.</li><li>Other job duties as assigned.</li></ul> 
</div><div>Qualifications:
 
<ul><li>High School diploma or GED required.</li><li>Experience coordinating schedules, events, or internal programs</li><li>Prior administrative support, office coordination, training administration, or related experience</li><li>Must have good interpersonal and communication skills, both written and verbal with the ability to interact professionally with employees, supervisors, trainers, and leadership</li><li>Exceptional organization skills with the ability to manage multiple projects and priorities simultaneously</li><li>High attention to detail and commitment to maintaining accurate records and documentation</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn training/apprenticeship tracking systems.</li><li>Ability to read, interpret, and write reports legibly in English.</li><li>Ability to prioritize, organize, and meet work deadlines.</li><li>Ability to type a minimum of 45 wpm</li></ul></div></div>

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