administrative assistant

ManpowerGroup Middle East

<div>
 
 Our client is looking for a presentable, proactive, cheerful and smart Administrative Assistant to be based in their Dubai office.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 &bull; Accurate order and data entry
 
 
 &bull; Cold calling and pre-qualification of leads
 
 
 &bull; Efficient control of delivery dates
 
 
 &bull; Meticulous logistics and customs documents verification
 
 
 &bull; Proficient online research
 
 
 &bull; Excellent support for our sales and accounting team
 
 
 
 
 
 
 Requirements:
 
 
 
 &bull; Administrative Assistance skills
 
 
 &bull; Excellent phone and communication skills
 
 
 &bull; Strong clerical skills and attention to detail
 
 
 &bull; Proficiency in office software (e.g. Microsoft Office, Google Suite)
 
 
 &bull; Organizational and time management skills
 
 
 &bull; Ability to multitask and prioritize tasks
 
 
 &bull; 2-3 years experience ias an admin assistant.
 
 
 &bull; Accurate order and data entry
 
 
 &bull; Efficient control of delivery dates
 
 
 &bull; Meticulous logistics and customs documents verification
 
 
 &bull; Proficient in online research
 
 
 &bull; Excellent support for our sales and accounting team
 
 
 
 
 
 
 Nice to have:
 
 
 
 &bull; Interior design knowledge
 
 
 &bull; Experience with high- end furniture brands
 
 
 &bull; Experience in logistics and shipping fields
 
 
 
</div>

Administrative Assistant

DUGGAN BERTSCH, LLC

<div>Administrative Assistant
About DUGGAN BERTSCH:
DUGGAN BERTSCH is a full-service law firm that specializes in the needs of the Private Client. Our clients include ultra-high net worth and new wealth individuals (business owners, athletes, and entertainers). Our practice areas include trusts &amp; estates, corporate, litigation, real estate, sports &amp; entertainment, tax, healthcare and a stand-alone tax and accounting firm. We are a group of talented entrepreneurial legal professionals who care about culture and have a multi-state presence. 
Job Summary:
The Administration Assistant plays a critical role in supporting the efficiency and effectiveness of our legal team. You will be responsible for a variety of administrative tasks related to case management, document preparation, client communication, and office operations.
Responsibilities:
Calendar tracking and scheduling of client meetings, depositions, hearings, and making travel arrangements. 
Maintaining and organizing case files, both electronically and physically. 
Manage client communication: 
Scheduling client appointments and managing client inquiries. 
Preparing and distributing meeting agendas and materials. 
Drafting and sending client correspondence. 
Maintaining positive and professional relationships with clients. 
Provide administrative support to the legal team: 
Processing invoices and managing billing tasks. 
Booking travel and arranging logistics for attorney travel. 
Maintaining a clean and organized office environment. 
Assisting with special projects and initiatives. 
Strong research and writing skills are essential. 
Excellent organizational and time management skills are crucial. 
The ability to work independently and prioritize multiple tasks effectively is necessary. 
Strong communication and interpersonal skills, both written and verbal, are required. 
Detail oriented and with a keen eye for accuracy is paramount. 
Discretion and respect for client confidentiality are essential. 
A positive and team-oriented attitude is valued.
Qualifications:
Excellent written and verbal communication skills. 
Deadline and detail oriented. 
Technology skills, Microsoft Office proficient. 
Interpersonal skills. 
Bachelor&rsquo;s Degree is a must. 
Strong attention to detail.
Benefits:<ul><li>
Medical, Dental, and Vision insurance</li><li>
Immediate participation in 401(k) and 100% vested match after 1 year of service</li><li>
Company paid life and long-term disability insurance</li><li>
HSA, HRA and Flex Spending Account options</li><li>
Dynamic and diverse work environment</li><li>
Opportunities for professional growth and development.</li><li>
Paid holidays and 15 PTO days annually</li></ul> 
This position can be based in one of our following locations:<ul><li>
Chicago, IL</li><li>
Des Moines, IA</li><li>
Omaha, NE</li></ul>
#DBLAW
Zn4kHSRQ72</div>

AirNxt

<div>About AirNxt
AirNxt is building the next generation of AI-powered MRO software to transform aviation maintenance, operations, and management. Our platform is designed to be intuitive, scalable, and high-performance, simplifying complex workflows and enhancing efficiency across the aviation industry.
As we scale, we&rsquo;re looking for passionate professionals who thrive in agile environments and are eager to solve real-world aviation challenges using cutting-edge technology and innovative solutions. If that sounds like you, we&rsquo;d love to hear from you!
Job Title: Administrative Assistant
Location: Cairo, Zahraa El Maadi
Department: People &amp; Culture
Reports To: HRBP
Job Brief
We're looking for a proactive and detail-oriented Administrative Assistant to support the daily operations of our AirNXT Egypt office. This role is essential for ensuring our office runs smoothly and efficiently. You will handle a variety of administrative tasks, act as the first point of contact for our office, and provide crucial support to the team.
Core Responsibilities<ul><li>
Office Administration:<ul><li>
Manage day-to-day office operations, including ordering and maintaining office supplies, stationery, and equipment.</li><li>
Serve as the main point of contact for external vendors, maintenance services, and couriers.</li><li>
Ensure the office environment is organized, and well-maintained.</li></ul></li><li>
Administrative Support:<ul><li>
Handle incoming and outgoing correspondence, including emails.</li><li>
Maintain and organize both physical and digital filing systems.</li><li>
Assist with scheduling meetings and appointments for the team as needed.</li><li>
Prepare and process expense reports.</li></ul></li></ul>
Qualifications &amp; Skills<ul><li>
Experience: 1-3 years of proven experience in an administrative or office support role.</li><li>
Education: A diploma or bachelor's degree is preferred.</li><li>
Technical Skills:<ul><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>
Familiarity with office equipment, such as printers and scanners.</li></ul></li><li>
Soft Skills:<ul><li>
Excellent organizational and time management skills.</li><li>
Strong verbal and written communication skills in both Arabic and English.</li><li>
High level of professionalism and a positive, can-do attitude.</li><li>
Ability to work independently and as part of a team.</li></ul></li></ul>
How to Apply
Click &ldquo;Apply Now&rdquo; to submit your application directly through Ashby. If you have any questions, reach out to talents@airnxt.ai.
AirNxt is an Equal Opportunity Employer.
We welcome applicants from all backgrounds and do not discriminate based on gender, race, disability, or any other protected status. We&rsquo;re committed to fostering a diverse and inclusive team.
Join us and be part of shaping the future of aviation technology!</div>

Business Tribune Global Company Ltd

<div>
 
 We are seeking a highly organized and detail-oriented
 
 Administrative Assistant
 
 to join our dynamic team, The ideal candidate will be the backbone of our administrative operations, responsible for managing reports, controlling documents, and coordinating management requests.,
 
 
 If you are a proactive problem-solver with a talent for multitasking and organization, we encourage you to apply!
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 Reporting:
 
 Generate, compile, and distribute regular administrative reports for management, ensuring data accuracy and clarity.
 
 
 </li>
 <li>
 
 
 Document Control:
 
 Manage the entire lifecycle of company documents, including filing, version control, distribution, and archiving, to maintain order and compliance.
 
 
 </li>
 <li>
 
 
 Management Support:
 
 Serve as the primary point of contact for all management planning requests, efficiently coordinating schedules, resources, and logistics.
 
 
 </li>
 <li>
 
 
 Meeting Room Management:
 
 Oversee the booking system for all meeting rooms, ensuring they are properly scheduled, prepared, and equipped for meetings.
 
 
 </li>
 <li>
 
 
 ZOHO System Records:
 
 Maintain and update company databases and internal systems, ensuring all information is current and well-maintained.
 
 
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 
 
 
 
 
 <ul>
 <li>
 
 Proven experience in an administrative, document control, or coordination role.
 
 
 </li>
 <li>
 
 
 Strong proficiency in MS Office Suite (Excel, Word, Outlook, PowerPoint) is essential.
 
 
 
 </li>
 <li>
 
 Experience with office management or asset tracking software is a plus.
 
 
 </li>
 <li>
 
 Excellent English verbal and written communication abilities.
 
 
 </li>
 <li>
 
 Ability to manage multiple priorities and deadlines in a fast-paced environment.
 
 
 </li>
 <li>
 
 Discretion and professionalism when handling confidential information.
 
 
 </li>
 </ul>
</div>

fäm Properties Dubai

<div>
 
 Are you an organized and proactive individual with a passion for real estate? Do you have excellent communication skills and enjoy interacting with clients? We have the perfect opportunity for you!
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 As an Administrative Assistant in Top No. 1 real estate firm, you will play a pivotal role in supporting our Property Investment Manager and contributing to the success of our property listings for both sale and rent.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Proactively reach out to potential clients through cold calls and WhatsApp messages to source new property listings for both sale and rent.
 </li>
 <li>
 Provide administrative support to the Property Investment Manager, efficiently handling phone calls, emails, and calendar management.
 </li>
 <li>
 Organize and maintain client files and important documentation, ensuring accuracy and completeness.
 </li>
 <li>
 Handle CRM related tasks, such as creating and updating listings, creating Electronic form A and NOC and arrange for the property owners signature, as well as facilitating the closure of deals in our CRM system.
 </li>
 <li>
 Create Tenancy Contracts and facilitate the signing process between landlords and tenants.
 </li>
 <li>
 Meet and exceed KPI requirements on a monthly basis, showcasing your dedication to achieving success.
 </li>
 <li>
 Coordinate photoshoots and property viewings, creating a visually appealing experience for potential clients.
 </li>
 <li>
 Verify online portals and maintain accurate property information across various platforms.
 </li>
 <li>
 Assist in marketing efforts by creating eye-catching flyers and promoting properties on social media platforms.
 </li>
 <li>
 Collaborate with other real estate brokers to explore potential business opportunities.
 </li>
 <li>
 Provide weekly campaign reports to property owners, showcasing the effectiveness of our marketing strategies.
 </li>
 </ul>
 
 
 
 
 
 Key Requirements:
 
 
 
 
 
 <ul>
 <li>
 Previous experience in a similar administrative or real estate role is highly desirable.
 </li>
 <li>
 Excellent communication skills, both verbal and written.
 </li>
 <li>
 Proficiency in CRM systems and standard office software.
 </li>
 <li>
 Exceptional organizational skills and ability to multitask effectively.
 </li>
 <li>
 Strong attention to detail and accuracy in handling documentation.
 </li>
 <li>
 Proven ability to work collaboratively with various departments and external partners.
 </li>
 <li>
 A proactive approach and self-motivated attitude.
 </li>
 </ul>
 
 
 
 
 Join Our Dynamic Team:
 
 
 
 This is a unique opportunity to be part of a fast-paced and thriving real estate firm.
 
 If you are passionate about real estate, possess excellent administrative skills, and enjoy working in a team-oriented environment, we encourage you to apply!
 
 
 
 
 
 Package for this role: up to AED 4500 + Residence Visa + Medical Insurance
 
</div>

<div>Administrative Assistant
About DUGGAN BERTSCH:
DUGGAN BERTSCH is a full-service law firm that specializes in the needs of the Private Client. Our clients include ultra-high net worth and new wealth individuals (business owners, athletes, and entertainers). Our practice areas include trusts &amp; estates, corporate, litigation, real estate, sports &amp; entertainment, tax, healthcare and a stand-alone tax and accounting firm. We are a group of talented entrepreneurial legal professionals who care about culture and have a multi-state presence.
Job Summary:
The Administration Assistant plays a critical role in supporting the efficiency and effectiveness of our legal team. You will be responsible for a variety of administrative tasks related to case management, document preparation, client communication, and office operations.
Responsibilities:
Calendar tracking and scheduling of client meetings, depositions, hearings, and making travel arrangements. 
Maintaining and organizing case files, both electronically and physically. 
Manage client communication: 
Scheduling client appointments and managing client inquiries. 
Preparing and distributing meeting agendas and materials. 
Drafting and sending client correspondence. 
Maintaining positive and professional relationships with clients. 
Provide administrative support to the legal team: 
Processing invoices and managing billing tasks. 
Booking travel and arranging logistics for attorney travel. 
Maintaining a clean and organized office environment. 
Assisting with special projects and initiatives. 
Strong research and writing skills are essential. 
Excellent organizational and time management skills are crucial. 
The ability to work independently and prioritize multiple tasks effectively is necessary. 
Strong communication and interpersonal skills, both written and verbal, are required. 
Detail oriented and with a keen eye for accuracy is paramount. 
Discretion and respect for client confidentiality are essential. 
A positive and team-oriented attitude is valued.
Qualifications:
Excellent written and verbal communication skills. 
Deadline and detail oriented. 
Technology skills, Microsoft Office proficient. 
Interpersonal skills. 
Bachelor&rsquo;s Degree is a must. 
Strong attention to detail.
Benefits:<ul><li>
Medical, Dental, and Vision insurance</li><li>
Immediate participation in 401(k) and 100% vested match after 1 year of service</li><li>
Company paid life and long-term disability insurance</li><li>
HSA, HRA and Flex Spending Account options</li><li>
Dynamic and diverse work environment</li><li>
Opportunities for professional growth and development.</li><li>
Paid holidays and 15 PTO days annually</li></ul> 
This position can be based in one of our following locations:<ul><li>
Chicago, IL</li><li>
Des Moines, IA</li><li>
Omaha, NE</li></ul>
#DBLAW
cxgA9fYnBQ</div>

Ronikal Group of Companies

About the Role:We are seeking a proactive and detail-oriented Administrative Assistant to support the smooth running of professional services. This is a remote position, ideal for someone organised, reliable, and able to work independently.Key Responsibilities:<ul><li>Coordinating appointments and managing a online business diaries.</li><li>Communicating with clients and partner organisations in a professional manner.</li><li>Handling phone calls, emails, and correspondence promptly.</li><li>Preparing, formatting, and proofreading documents.</li><li>Managing records and files securely in line with data protection guidelines.</li><li>Providing general administrative support for remote operations.</li></ul>Requirements:<ul><li>Minimum of a bachelor&rsquo;s degree, preferably in Business Administration, IT, or a related field.</li><li>Strong administrative experience (experience in professional services preferred).</li><li>Excellent communication and interpersonal skills.</li><li>High attention to detail and strong organisational skills.</li><li>Confident using Microsoft Office (Word, Excel, Outlook) and online platforms.</li><li>Efficient in English with strong fluency in reading, writing, and speaking.</li><li>Ability to work independently and manage multiple tasks remotely.</li></ul>Desirable:<ul><li>Experience in healthcare, legal, or consultancy administration.</li><li>Knowledge of data protection and confidentiality requirements.</li></ul>How to Apply:Please email your CV with a brief cover letter explaining your suitability to: careers@ronikal.comJob Type: Full-timePay: Rs30,000.00 - Rs35,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Administration: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

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