administrative assistant

Purdue University

<div></div><div><div><div><div><div><div>Req Id: 39452
</div></div></div></div><div><div><div><div>Job Title: Administrative Assistant
</div></div></div></div><div><div><div><div>City: Hammond
</div></div></div></div><div><div><div><div>
<div><div><div><h2 class="jobSectionHeader"><b>Overview of Administrative Assistant
</b></h2></div><div><p>The Computer and Information Technology &amp; Graphics Department at Purdue University Northwest is seeking an Administrative Assistant. The position will be responsible for handling all day to day administrative support functions for the Center for Cybersecurity . This individual will work independently to administer and provide specialized support.<br>
 </p><p></p><ul><li><p>Typically 8am &ndash; 5pm with occasional evening/weekend work; will flex work schedule to accommodate<br>
</p></li></ul><p></p><p><b><i>This position is grant-funded and continued employment is contingent upon ongoing funding availability.
</i></b></p></div></div><div><div><h2 class="jobSectionHeader"><b>Duties and Responsibilities of Administrative Assistant
</b></h2></div><div><ul><li><p>Assist in grant proposal preparation and submission
</p></li><li><p>Assist in reporting and marketing
</p></li><li><p>Manage grant budgets, pay invoices, coordinate travel, and perform temp and student hiring
</p></li><li><p>Reporting and Marketing
</p></li><li><p>Serve as liaison between PIs, University administrative offices, and external agencies, sponsors or partners
</p></li><li><p>Provide support on special projects as needed
</p></li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>Benefits of Administrative Assistant
</b></h2></div><div><div><ul><li>Full benefits &ndash; Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
</li></ul></div><ul><li>Ten paid vacation days first year of employment
</li><li>Ten paid holidays
</li><li>University paid and matching contribution to retirement
</li><li>University contribution to Health Savings Account &ndash;
<ul><li>Plus, a chance to earn more through participating in University Wellness Initiatives
</li></ul></li><li>Employee Wellness Programs
</li><li>Paid Parental Leave
</li><li>Tuition remission for you, your spouse and dependent children at any Purdue campus
</li></ul><div><p>For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/
</p></div></div></div><div><div><h2 class="jobSectionHeader"><b>Education of Administrative Assistant
</b></h2></div><div><ul><li><p>High school diploma/GED required
</p></li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>Experience of Administrative Assistant
</b></h2></div><div><ul><li><p>Two years&rsquo; administrative support experience
</p></li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>Core Competencies of Administrative Assistant
</b></h2></div><div><ul><li><p>Ability to work well independently with accuracy and efficiency
</p></li><li><p>Highly organized and excellent attention to detail
</p></li><li><p>Ability to manage multiple projects simultaneously and meet deadlines in a team environment
</p></li><li><p>Self-direction, excellent initiative and creativity while maintaining high quality of work
</p></li><li><p>Self-motivated and able to use time and resources effectively
</p></li><li><p>Able to make and implement plans with patience, persistence, and consistency
</p></li><li><p>Ability to identify and correct problems as they occur
</p></li><li><p>Outstanding written and verbal skills
</p></li><li><p>Proficiency in Video Conferencing and Microsoft Office software
</p></li><li><p>Ability to learn and adapt to system and policy changes
</p></li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>Additional Information
</b></h2></div><div><div><p>Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.<br>
</p><p></p><p>Purdue University Northwest is an equal opportunity/equal access university.
<br>
<br>
Purdue University Northwest (PNW) is a student-centered university that transforms lives through innovative education, impactful research and community engagement. Located in Northwest Indiana in the greater Chicago area and near the Indiana Dunes National Park, PNW serves approximately 9,000 students, including 6,000 core students, in a wide range of academic programs at the baccalaureate, master&rsquo;s and applied doctoral levels.<br>
</p><p></p><p>Purdue Northwest employs more than 1,000 faculty and staff members for operations at its main campus in Hammond, Ind., and its branch campus in Westville, Ind., plus additional sites in Northwest Indiana including the Gabis Arboretum near Valparaiso, Ind. PNW&rsquo;s values reflect the university&rsquo;s commitment to respect, innovation, a student-centric university, and excellence.<br>
</p><p></p><p>PNW is consistently ranked among the best public regional universities in U.S. News &amp; World Report&rsquo;s annual Best Colleges report and is recognized as a First Scholars institution as well as an Innovation and Economic Prosperity University. With its vision to cultivate leaders, inspire excellence, and impact our world, PNW advances the socioeconomic mobility of its students and positively impacts regional development.
</p></div></div></div><div><div><h2 class="jobSectionHeader"><b>FLSA Status
</b></h2></div><div>Non-Exempt
</div></div></div></div></div></div></div><div><div>
</div></div><div><div><div><div>Posting Start Date: 11/19/25</div></div></div></div></div></div>

Administrative Assistant

Defender Association of Philadelphia

<div><p>Administrative Assistant, Municipal Court Unit</p><p></p><p><br>
FLSA Status: Non-Exempt</p><p>
Division/Department: Municipal Court Unit</p><p>
Reports to: Chief and Assistant Chief of Municipal Court</p><p>
Direct Reports: N/A</p><p></p><p><br>
Job Summary</p><p>
The Municipal Court Administrative Assistant works closely with the Chief, Assistant Chief, Rotating Supervisors, attorneys and administrative staff assigned to the Municipal Court Unit. This position provides administrative support for the Unit. The Administrative Assistant is responsible for the maintenance, preparation, and organization of all Municipal Court files as well all client correspondence on behalf of the unit attorneys.</p><p><br>
</p><p>Major Areas of Responsibility</p><p>
Administrative</p><ul><li> Provide administrative support to the department heads and assigned staff</li><li> Check, verify and update all client information in Defender databases</li><li> Type letters in mass for clients before and after court proceedings on behalf of attorneys</li><li> Assist with development and revision of department forms and processes that will increase productivity and/or establish efficient work protocols</li><li> Act as department liaison in communication with other units, clients, court personnel and other stakeholders</li><li> Answer telephones on behalf of unit management as well as transfer and forward calls appropriately, take messages, and promptly document communication in Defender database</li><li> Maintain internal databases, including inputting information, marking files and routing files to the appropriate location</li><li> Handles filings, monitoring all quashes and enters information into the database</li><li> Assigns and tracks refusuals</li></ul><p></p><p><br>
General Clerical</p><ul><li> Assist to organize and administratively prepare daily trial and preliminary hearing lists for attorneys at least three days prior to court date when needed</li><li> Maintain file room and ensure that the work area is clean, and the files are orderly and accessible</li><li> Create bar codes and open files for newly appointed cases</li><li> Ensure that relevant documentation is filed properly in client files and/or directed to attorney assigned to court list</li><li> Deliver files out of unit</li><li> Locate and ensure attorneys receive all missing files in advance of court date by regularly communicating with attorneys and fellow staff</li><li> Locate, mark, and deliver administratively relisted cases in a timely fashion</li><li> Serve as backup to the unit coordinator</li></ul><p>
Qualifications</p><p>
Education
</p><ul><li> High School Diploma/GED equivalent required. Bachelor&rsquo;s degree preferred.</li></ul><p></p><p><br>
Experience, Knowledge Skills and Abilities</p><ul><li> Familiarity with Defender computer programs including Print Letters, DCM, CPCMS, Lock and Track, and Return Work</li><li> Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li> Ability to compose, type and edit professional written correspondence</li><li> Ability to use Defender phone system</li><li> Excellent communication and the ability to record accurate messages</li><li> Excellent organizational skills and the ability to prioritize assignments</li><li> Ability to work well with others and handle tasks simultaneously while promoting and encouraging a team environment</li><li> Self-starter work ethic and ability to work with minimal supervision</li><li> Experience handling confidential information in an appropriate and responsible manner</li><li> Excellent record of attendance and punctuality</li><li> Commitment to fostering a positive and productive workplace rooted in respect and collaboration</li></ul><p></p><p><br>
Physical Requirements:</p><ul><li> Prolonged periods sitting at a desk and working on a computer</li><li> Must be able to lift up to 15 pounds</li></ul><p>
Nothing in this job description restricts management&rsquo;s right to assign or reassign duties and responsibilities to this job at any time. This description reflects management&rsquo;s assignment of essential functions. It does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time.</p><p>
I acknowledge that I have read and understand the above job description in its entirety and am capable of performing all of the stated requirements.</p></div><p></p>

Pen & Voice

<p>Job Vacancy: Administrative Assistant</p><p>Pen &amp; Voice LLC &ndash; Doha, Qatar (QFC Registered)</p><p><b>Pen &amp; Voice LLC</b>, a leading Public Relations and Media Production agency based in Media City Qatar, is seeking a <b>highly organized and proactive Administrative Assistant</b> to join our team.</p><p><b>Key Responsibilities</b></p><ul><li>Provide day-to-day administrative and office support</li><li>Manage schedules, coordinate meetings, and handle internal communication</li><li>Assist with documentation, filing, data entry, and basic reporting</li><li>Support PR and media operations with logistical tasks when needed</li><li>Maintain a professional and welcoming office environment</li></ul><p><b>Requirements</b></p><ul><li>Strong communication skills (English required; Arabic is a plus)</li><li>Excellent organizational skills and attention to detail</li><li>Proficiency in Microsoft Office and standard admin tools</li><li>Positive attitude, reliability, and ability to multitask</li><li>Previous experience in admin or office support roles preferred</li></ul><p><b>Salary &amp; Benefits</b></p><ul><li><b>Monthly Salary: QAR 3,000</b></li><li>Supportive work environment</li><li>Growth and development opportunities</li><li>Chance to be part of an international PR &amp; media team</li></ul><p><b>How to Apply</b></p><p>Interested candidates may send their CV to:</p><p><b>careers@penandvoice.net </b><br/>Subject: <i>Administrative Assistant Application</i></p><p>Job Types: Full-time, Permanent</p><p>Pay: Up to QAR3,000.00 per month</p>

IIQAF

<div><h3 class="jobSectionHeader"><b>Description</b></h3>
<p>We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team within the hospitality industry. This role is pivotal in ensuring the smooth operations of our office and providing exceptional support to our management team. As an Administrative Assistant, you will be responsible for handling various administrative tasks that are crucial for the daily functioning of our establishment.</p>
<h3 class="jobSectionHeader"><b>Responsibilities</b></h3>
<ul><li>Manage and coordinate office activities and operations to secure efficiency and compliance.</li><li>
Assist in organizing and scheduling meetings, appointments, and events.</li><li>
Handle incoming calls, emails, and other communications.</li><li>
Maintain filing systems, databases, and records.</li><li>
Prepare and edit documents, reports, and presentations.</li><li>
Support HR functions such as recruitment, onboarding, and employee relations.</li></ul>
<h3 class="jobSectionHeader"><b>Requirements</b></h3>
<ul><li>Proven experience as an Administrative Assistant or relevant role.</li><li>
Proficient in MS Office and other office management software.</li><li>
Excellent time management and multitasking abilities.</li><li>
Strong communication and interpersonal skills.</li><li>
Attention to detail and problem-solving skills.</li><li>
High school diploma; additional qualifications in Office Administration are a plus.</li></ul>
<h3 class="jobSectionHeader"><b>Benefits</b></h3>
<ul><li>Competitive salary and benefits package.</li><li>
Opportunities for growth and advancement within the company.</li></ul></div>

Directpath Management Consultancy Services, OPC

<p><b>Administrative Assistant (Independent Contractor)</b></p><ul><li><i>Remote &ndash; Philippines</i></li><li><i>&#8369;20,000 per month (contract-based)</i></li><li><i>Full-Time | Immediate Start</i></li></ul><p><b>About the Company</b><br/><b>Directpath Global Technologies (DGT)</b> is a Managed Security Service Provider (MSSP) committed to helping organizations strengthen their cybersecurity posture through innovation and reliability. We are looking for a detail-oriented and proactive <b>Administrative Assistant (Independent Contractor)</b> to support our executive and sales team.</p><p><b>Role Overview</b><br/>As an independent contractor, you will provide remote administrative and operational support to help ensure smooth day-to-day business activities. You will collaborate closely with company leaders, coordinate schedules, and manage various administrative tasks with professionalism and confidentiality.</p><p><b>Key Responsibilities</b></p><ul><li>Provide administrative and clerical support to executives and managers.</li><li>Manage calendars, organize meetings, and coordinate travel arrangements.</li><li>Prepare and format reports, correspondence, and presentations.</li><li>Maintain and update records, databases, and document systems.</li><li>Assist with communication between internal and external stakeholders.</li><li>Support expense tracking and basic recordkeeping.</li><li>Perform other administrative duties as needed to support the team.</li></ul><p><b>Qualifications</b></p><ul><li>At least <b>2&ndash;3 years of experience</b> in administrative or executive support roles.</li><li>Strong command of English (written and verbal).</li><li>Excellent organizational, time management, and multitasking skills.</li><li>Proficient in Microsoft Office and Google Workspace.</li><li>Reliable internet connection and ability to work independently.</li><li>Professional demeanor and high attention to detail.</li></ul><p><b>Preferred Skills</b></p><ul><li>Experience working with international or tech-focused teams.</li><li>Prior experience as an independent contractor or virtual assistant.</li></ul><p><b>Compensation &amp; Terms</b><br/><b>Monthly Fee:</b> &#8369;20,000 (independent contractor basis)</p><ul><li><b>Work Setup:</b> Fully remote (Primarily remote role with occasional in-person meetings within Metro Manila, particularly in Makati or Quezon City)</li><li><b>Start Date:</b> Immediately available</li><li>This is a <b>contract-based, non-employee position.</b> The contractor will issue their own invoice and manage applicable taxes or contributions.</li></ul><p><b>Why Work with DGT</b><br/>At DGT, you&rsquo;ll collaborate with a globally minded, innovative team that values integrity, flexibility, and professional growth. This is a great opportunity for self-motivated professionals seeking long-term remote work in a dynamic and supportive environment.</p><p><b>How to Apply</b><br/>Send your <b>resume and a short cover letter</b> to <b>exec.asst@dgti.tech</b> with the subject line:</p><ul><li><i>&quot;Administrative Assistant (Independent Contractor) &ndash; [Your Name]&rdquo;</i></li></ul><p>Job Type: Full-time</p><p>Pay: From Php20,000.00 per month</p><p>Work Location: In person</p>

Mindware

<div>
 Date: Nov 6, 2025
 <br/>
 <br/>
 Location:
 <br/>
 <br/>
 Dubai, AE
 <br/>
 <br/>
 Company: MINDWARE TECHNOLOGY TRADING L.L.C.
 <br/>
 <br/>
 Req ID: 2402
 <br/>
 <br/>
 <strong>
  Job Title
  <br/>
  <br/>
 </strong>
 <strong>
  Administrative Assistant (Emiratization)
  <br/>
  <br/>
 </strong>
 <strong>
  Job Scope
  <br/>
  <br/>
 </strong>
 The Administrative Assistant is accountable for providing high-level administrative support to the Direct Manager and the team in an efficient and timely manner while performing various clerical and administrative functions.
 <br/>
 <br/>
 <strong>
  Main Duties And Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support in a timely and professional manner
  </li>
  <li>
   Maintain and coordinate calendars, plan and set appointments, meetings and events and make timely reminders
  </li>
  <li>
   Receive, sort and direct all incoming correspondences and respond as assigned
  </li>
  <li>
   Screen and direct phone calls appropriately, take notes and transmit messages accordingly
  </li>
  <li>
   Prepare letters, replies, reports and reviews as and when requested by the Direct Manager
  </li>
  <li>
   Handle and update the office expenses, invoices and payments and share related reports accordingly
  </li>
  <li>
   Organize and maintain the filing system and documentation
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Position Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  Education
  <br/>
  <br/>
 </strong>
 Bachelor&rsquo;s degree in Business Administration or any other related field
 <br/>
 <br/>
 <strong>
  Experience
  <br/>
  <br/>
 </strong>
 At least 3 years of relevant experience
 <br/>
 <br/>
</div>


Volcans Marine Services and Commercial Diving Company

<div>
 <strong>
  Company Description
  <br/>
 </strong>
 <br/>
 Volcans Marine Services and Commercial Diving Company specializes in professional diving and underwater services in Kuwait. With years of expertise, the company handles diverse underwater challenges, including structural inspections, maintenance, and salvage operations, with a strong focus on safety and efficiency. Volcans is committed to environmental sustainability, integrating eco-friendly practices in all projects. The company values professionalism, safety, and environmental responsibility, delivering reliable solutions to its clients. At Volcans, innovation and dedication ensure excellence in every endeavor.
 <br/>
 <br/>
 <strong>
  Role Description
  <br/>
 </strong>
 <br/>
 This is a full-time on-site role for an Administrative Assistant, based in Hawally. The Administrative Assistant will perform day-to-day tasks such as managing schedules, organizing meetings, and maintaining records. They will also handle phone inquiries, assist with clerical duties, and provide support for executive-level tasks. Coordination and communication with both internal and external parties will be a key part of the role.
 <br/>
 <br/>
 <strong>
  Qualifications
  <br/>
 </strong>
 <br/>
 <ul>
  <li>
   Proficient in Administrative Assistance and Clerical Skills, including maintaining records, managing documentation, and organizing schedules
  </li>
  <li>
   Strong Phone Etiquette and Communication skills, with the ability to handle inquiries professionally
  </li>
  <li>
   Experience in providing Executive Administrative Assistance to senior management
  </li>
  <li>
   Strong organizational, multitasking, and time-management abilities
  </li>
  <li>
   Proficiency in office software tools, such as Microsoft Office Suite
  </li>
  <li>
   Ability to work independently and in a team environment
  </li>
  <li>
   Previous administrative experience is preferred
  </li>
  <li>
   Certification in office administration or a related field is a plus
  </li>
 </ul>
</div>


Search 9332+ Administrative assistant jobs near you this November. New roles added regularly across leading industries. Apply today.

9332 administrative assistant jobs NEAR_ME

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant