administrative assistant

Auld & White Constructors

<div>
 Are you highly organized, detail-driven, and energized by supporting a fast-paced team? At Auld &amp; White Constructors, our Business Development team plays a vital role in identifying opportunities, building relationships, and positioning our company for continued growth. As our
 <strong>
  Administrative Assistant
 </strong>
 supporting the
 <strong>
  Business Development
 </strong>
 Department, you&rsquo;ll provide essential administrative and operational support that keeps our opportunities, systems, and team running efficiently.
 <br/>
 <br/>
 <strong>
  Why Join Auld &amp; White Constructors?
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Competitive compensation and comprehensive benefits
  </li>
  <li>
   A close-knit, knowledgeable, and supportive team
  </li>
  <li>
   Opportunities to grow your skills and advance your career
  </li>
  <li>
   Exposure to a wide variety of projects and markets
  </li>
  <li>
   Consistently ranked one of Jacksonville&rsquo;s &ldquo;Best Places to Work&rdquo;
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Position Summary
  <br/>
  <br/>
 </strong>
 The
 <strong>
  Administrative Assistant &ndash; Business Development
 </strong>
 supports all Business Development activities and provides administrative support to the department. This role is responsible for maintaining key systems, organizing pursuit documentation, managing departmental budgets, and ensuring smooth coordination between internal teams and external partners.
 <br/>
 <br/>
 <strong>
  Position Description
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintain the Cosential CRM, including researching and entering contacts, creating and tracking opportunities, and ensuring accurate data management
  </li>
  <li>
   Coordinate the receipt, distribution, and organization of RFP, RFQ, and ITB documents and related materials within the preconstruction filing system
  </li>
  <li>
   Manage the Business Development and Donations budgets, including inputting transactions, assigning costs to appropriate codes, performing reconciliations, and processing check authorization requests
  </li>
  <li>
   Maintain accurate and up-to-date contact lists for owners, architects, and consultants
  </li>
  <li>
   Manage key dates and deadlines within the Business Development calendar
  </li>
  <li>
   Coordinate guest speakers and visitors
  </li>
  <li>
   Maintain and update drawing logs in coordination with the Estimating Assistant, and provide support to the Estimating Department as needed
  </li>
  <li>
   Prepare and submit Public Records Requests
  </li>
  <li>
   Provide administrative support for preconstruction software programs, including Pantera and Viewpoint
  </li>
  <li>
   Assist the Business Development Department with additional administrative tasks to support daily operations
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You&rsquo;ll Bring
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum of three years of administrative assistant experience
  </li>
  <li>
   High school diploma or equivalent required
  </li>
  <li>
   Strong organizational and time-management skills with exceptional attention to detail
  </li>
  <li>
   Proficiency in Microsoft Office Suite; CRM experience preferred
  </li>
  <li>
   Excellent written and verbal communication skills with the ability to handle confidential information with discretion
  </li>
  <li>
   Demonstrated initiative, professionalism, and the ability to build strong working relationships across teams
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Marketing, Communications, or a related field preferred (or equivalent experience)
  </li>
  <li>
   Experience supporting business development, preconstruction, or construction-related teams
  </li>
  <li>
   Familiarity with CRM systems (Cosential experience a plus)
  </li>
  <li>
   Experience in the Architecture, Engineering, or Construction (AEC) industry is a plus
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Auld &amp; White Constructors is an Equal Opportunity Employer.
  <br/>
  <br/>
 </strong>
 Auld &amp; White does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.
 <br/>
 <br/>
 All employment is decided on the basis of qualifications, merit, and business need.
</div>


Administrative Assistant

NAES Corporation

<div><p>Canyon Peak Power, situated in Bennett, Colorado, is a 162 MW simple-cycle gas facility delivering reliable, on-demand energy. The plant features six GE LM2500 simple-cycle gas turbines, offering rapid-start capability and high operational flexibility. Designed to support grid stability, it plays a critical role in meeting peak electricity demand across the region.</p>
<p><b>
Opportunity Summary
</b></p><p>The Administrative Assistant at Canyon Peak Power supports the efficient operation of a peaking, simple-cycle power plant by providing administrative, accounting, and coordination support to plant operations and the Plant Manager. Responsibilities include maintaining accurate plant records, documentation, and data systems; tracking fuel deliveries, usage, and related invoices; coordinating with fuel suppliers, service vendors, and corporate support teams; and supporting procurement and accounts payable activities. The role also provides administrative support for HR, payroll backup, safety, and regulatory compliance functions through effective documentation control, reporting, and communication, contributing to safe, compliant, and reliable plant operations in support of regional grid reliability.</p>
<p><b>
Your scope of responsibility as the Administrative Assistant includes the following primary functions:
</b></p><ul><li>Provide comprehensive administrative support to the plant and Plant Manager, including document preparation, routing for review and approval, accurate recordkeeping, vendor and HR coordination, regulatory support, and efficient daily operations at a peaking, simple-cycle facility.</li>
<li>Maintain plant data systems and records related to fuel deliveries, usage, invoices, and receipts, ensuring accuracy, reconciliation, and accessibility.</li>
<li>Administer electronic and hard copy filing systems for vendor accounts, contracts, insurance certificates, purchase orders, accounts payable files, operational records, and project documentation.</li>
<li>Coordinate accounts payable and procurement activities by processing invoices, validating receipts, reconciling transactions in accounting and CMMS systems (e.g., Maximo, MainSaver), assisting with accruals and tax reconciliations, supporting credit card and expense report processing, and coordinating timely payment with Corporate Accounts Payable.</li>
<li>Support purchasing and commitment tracking through invoice matching, order expediting, discrepancy resolution, and assistance with purchase requisitions, purchase orders, and Budget Variance Report (BVR) reviews.</li>
<li>Serve as the primary administrative liaison for fuel suppliers, service vendors, Human Resources, and Environmental, Safety, and Regulatory groups, ensuring clear communication and alignment with company policies and plant requirements.</li>
<li>Support HR, payroll, training, and safety administration by maintaining onboarding and qualification records, assisting with time entry verification and reporting, completing required system training, updating training databases, and maintaining regulatory postings and bulletin boards.</li>
<li>Assist Environmental and Safety personnel with documentation, reporting, recordkeeping, audits, and incident tracking to support compliance obligations.</li>
<li>Coordinate administrative logistics including outage support, scheduling meetings and calendars, arranging facilities, answering and routing calls, processing mail and shipments, inventory tracking, and documentation of meetings, audits, and events.</li>
<li>Maintain office operations by managing document control, ordering supplies, and ensuring proper handling of incoming and outgoing correspondence and packages.</li>
<li>Demonstrate professionalism in all activities, support employee engagement and community initiatives, and provide flexibility for occasional overtime, limited travel, and additional administrative or operational support as directed by the Plant Manager.</li>
</ul>
<p><b>NAES Safe
</b></p><p>Safety is a core value at NAES, and as a condition of employment, all employees are expected to remain mentally alert and work safely at all times. Employees must also adhere to all safety warnings and posted signs while on company property. Additionally, they are required to follow all NAES safety rules and procedures. Adherence to these safety responsibilities is one of the key factors in the evaluation of each employee&rsquo;s performance.</p>
<p><b>
Working Relationships
</b></p><p>The Administrative Assistant reports directly to the Plant Manager. This position will also coordinate with all plant personnel relative to the accounting, human resources, and administrative processes.</p>
<p><b>
Physical Requirements and Working Conditions
</b></p><p>Work is primarily performed in an office environment. However, as the facility is a power plant, there may be occasions that require standing for extended periods of time, climbing stairs and ladders, and wearing protective equipment (such as hard hats, safety glasses, and hearing protection). On-site conditions may also necessitate work outdoors in varying weather, including both hot and cold temperatures. Please note that smoking restrictions apply in and around the facility.</p>
<p><b>
Fitness for Duty
</b></p><p>All personnel will participate in the Fitness for Duty Program, which includes a post-offer physical examination, drug screening, and post-employment random drug screening.</p>
<p><b>
Work Schedule
</b></p><p>The Administrative Assistant works a standard Monday to Friday day shift schedule, ensuring consistent plant operation and support during regular business hours. This position will also occasionally necessitate extended working hours and flexible shifts as needed, including weekends and holidays, in response to schedules, workload demands, and plant conditions. Periodic callouts or &ldquo;On call&rdquo; status may also be required.</p>
<p>
Some travel may be involved to participate in Manager, Owner, or other offsite meetings.</p>
<p><b>
Compensation
</b></p><p>This position offers a base pay rate ranging from $25 to $33 per hour, along with an annual performance bonus.</p>
<p><b>
Core Qualifications and Skills
</b></p><p>We are seeking a detail-oriented Administrative Assistant with relevant administrative experience and a strong understanding of office operations, including support for fitness for duty programs, workers&rsquo; compensation, human resources, general accounting, and payroll functions.</p>
<ul>
<li>An Associate or Bachelor&rsquo;s degree in business administration, human resources, or a related field is preferred; relevant industry or military experience may be considered in lieu of formal education.</li>
<li>Experience providing administrative support in a fast-paced, operations-focused environment, preferably within industrial, energy, or power generation facilities.</li>
<li>Demonstrated experience coordinating vendor communications, tracking fuel deliveries, and processing, validating, and reconciling invoices in support of accounts payable and purchasing activities.</li>
<li>Working knowledge of procurement processes, including purchase requisitions, purchase orders, order tracking, expediting materials or services, and resolving vendor discrepancies.</li>
<li>Proficiency with administrative and operational systems used for recordkeeping and reporting, such as CMMS and ERP platforms (e.g., Maximo or similar systems).</li>
<li>Strong attention to detail with the ability to maintain accurate electronic and hard-copy records related to fuel usage, vendor accounts, contracts, permits, and operational documentation.</li>
<li>Ability to prepare, format, and distribute professional correspondence, reports, and regulatory or audit-related documentation with accuracy and clarity.</li>
<li>Excellent organizational and time-management skills to manage multiple priorities, support plant leadership and administrators, and maintain document control in a regulated environment.</li>
<li>Clear, professional verbal and written communication skills to effectively serve as an administrative point of contact for fuel suppliers, service vendors, transportation providers, and internal stakeholders.</li>
<li>Must possess a valid, unrestricted U.S. driver&rsquo;s license and ensure it remains in good standing at all times.</li>
</ul>
<p><b>About NAES
</b></p><p>NAES Corporation is a leading provider of operations, maintenance, and engineering services for energy facilities. We have built a reputation as a reliable partner for clients in North America and internationally, offering services across the power generation, oil and gas, and renewable energy sectors. Our growing family of companies allows us to address the entire life cycle of power generation and other industrial plants.</p>
<p>
NAES is committed to fostering a diverse and inclusive workplace. We prioritize selecting employees based on merit and competence, seeking individuals of the highest quality, without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, military status, or affiliation protected under USERRA, or any other form of discrimination prohibited by applicable local, state, and federal law.</p></div>

BLOC Resources, LLC

<div><div><p>BLOC Resources is seeking a highly experienced, proactive, and detail-oriented <b>Administrative Assistant 3</b> to provide expert-level administrative support and operational leadership within a dynamic, fast-paced environment. This role is designed for a seasoned administrative professional with a proven track record of supporting senior leadership, managing complex operations, and driving organizational efficiency.</p>
</div>
<div><p>With over a decade of experience, the ideal candidate will serve as a <b>trusted partner to leadership</b>, ensuring seamless coordination of daily activities, optimizing executive time management, and supporting strategic initiatives through research, reporting, and high-level administrative execution.</p>
</div>
<div><p>This position requires exceptional organizational skills, advanced technical proficiency, and the ability to manage multiple high-priority tasks with minimal supervision. The Administrative Assistant 3 will also serve as a key liaison between internal teams and external stakeholders, maintaining professionalism, confidentiality, and strong communication at all times.</p>
</div>
<div><p>This is a <b>hybrid role</b>, operating Monday through Friday from 8:30 AM to 5:00 PM, with the flexibility to work remotely at least one day per week (typically Fridays). Occasional travel to other office locations will be required.</p>
</div><div>
<p><b>Key Responsibilities</b></p>
</div>
<div><p>The <b>Administrative Assistant 3</b> will perform a wide range of advanced administrative and operational duties, including but not limited to:</p>
</div>
<div><p><b><i>Executive &amp; Administrative Support</i></b></p>
</div>
<div><ul><li><div>Provide high-level administrative support to leadership and cross-functional teams, ensuring operational alignment and efficiency</div>
</li></ul>
</div><div><ul><li><div>Act as a strategic partner to leadership by anticipating needs, prioritizing competing demands, and proactively resolving scheduling or logistical conflicts</div>
</li></ul>
</div><div><ul><li><div>Manage sensitive and time-critical tasks with professionalism and discretion</div>
</li></ul>
</div><div><p><b><i>Calendar &amp; Schedule Management</i></b></p>
</div>
<div><ul><li><div>Independently manage complex and dynamic calendars, including scheduling meetings, appointments, and events across multiple stakeholders</div>
</li></ul>
</div><div><ul><li><div>Prioritize and coordinate competing demands to optimize leadership productivity and time utilization</div>
</li></ul>
</div><div><ul><li><div>Anticipate scheduling conflicts and proactively implement solutions</div>
</li></ul>
</div><div><p><b><i>Meeting, Event &amp; Logistics Coordination</i></b></p>
</div>
<div><ul><li><div>Lead the planning, coordination, and execution of high-level meetings, conferences, and corporate events</div>
</li></ul>
</div><div><ul><li><div>Develop detailed agendas, coordinate meeting materials, and ensure all logistical elements (venue, technology, catering, travel, etc.) are executed flawlessly</div>
</li></ul>
</div><div><ul><li><div>Capture meeting notes, track action items, and ensure timely follow-up and accountability</div>
</li></ul>
</div><div><p><b><i>Document Management &amp; Communication</i></b></p>
</div>
<div><ul><li><div>Prepare, edit, format, and review complex documents, reports, presentations, and correspondence with a high level of accuracy and professionalism</div>
</li></ul>
</div><div><ul><li><div>Ensure all materials align with organizational standards, branding, and communication expectations</div>
</li></ul>
</div><div><ul><li><div>Draft communications on behalf of leadership, including emails, memos, and reports</div>
</li></ul>
</div><div><p><b><i>Research, Data Analysis &amp; Reporting</i></b></p>
</div>
<div><ul><li><div>Conduct in-depth research on various business topics to support leadership decision-making</div>
</li></ul>
</div><div><ul><li><div>Gather, analyze, and synthesize data into clear, actionable insights and professional reports</div>
</li></ul>
</div><div><ul><li><div>Develop presentations and summaries that effectively communicate findings to stakeholders</div>
</li></ul>
</div><div><p><b><i>Confidentiality &amp; Information Management</i></b></p>
</div>
<div><ul><li><div>Handle highly sensitive and confidential information with the utmost discretion and integrity</div>
</li></ul>
</div><div><ul><li><div>Maintain secure and organized records, ensuring compliance with company policies and procedures</div>
</li></ul>
</div><div><p><b><i>Budgeting &amp; Financial Support</i></b></p>
</div>
<div><ul><li><div>Assist with budget tracking, expense reporting, and financial documentation</div>
</li></ul>
</div><div><ul><li><div>Monitor expenditures and ensure accuracy, compliance, and timely submission of financial records</div>
</li></ul>
</div><div><ul><li><div>Support leadership with financial data organization and reporting needs</div>
</li></ul>
</div><div><p><b><i>Stakeholder Engagement &amp; Communication</i></b></p>
</div>
<div><ul><li><div>Serve as a primary point of contact for internal and external stakeholders</div>
</li></ul>
</div><div><ul><li><div>Build and maintain strong professional relationships through effective communication and responsiveness</div>
</li></ul>
</div><div><ul><li><div>Represent leadership and the organization with professionalism in all interactions</div>
</li></ul>
</div><div><p><b><i>Process Improvement &amp; Operational Excellence</i></b></p>
</div>
<div><ul><li><div>Identify inefficiencies in administrative processes and recommend improvements</div>
</li></ul>
</div><div><ul><li><div>Implement best practices to streamline workflows and enhance productivity</div>
</li></ul>
</div><div><ul><li><div>Support continuous improvement initiatives across the team and organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Technical Skills, Knowledge &amp; Competencies</b></p>
</div>
<div><ul><li><div><b>Advanced </b><b>proficiency</b><b> in Microsoft Office Suite</b> (Word, Excel, PowerPoint, Outlook), including complex document formatting, data analysis, and presentation development</div>
</li></ul>
</div><div><ul><li><div>Strong knowledge of administrative operations, office management practices, and organizational procedures</div>
</li></ul>
</div><div><ul><li><div>Exceptional written and verbal communication skills, with the ability to tailor messaging to diverse audiences</div>
</li></ul>
</div><div><ul><li><div>Advanced organizational and time management skills with the ability to manage multiple priorities simultaneously</div>
</li></ul>
</div><div><ul><li><div>High level of attention to detail and accuracy in all work products</div>
</li></ul>
</div><div><ul><li><div>Strong analytical and problem-solving skills, with the ability to interpret data and provide actionable insights</div>
</li></ul>
</div><div><ul><li><div>Ability to work independently, exercise sound judgment, and make decisions in a fast-paced environment</div>
</li></ul>
</div><div><ul><li><div>Proven ability to maintain confidentiality and handle sensitive information with professionalism</div>
</li></ul>
</div><div><ul><li><div>Strong interpersonal skills with the ability to collaborate effectively across all levels of the organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Required Qualifications</b></p>
</div>
<div><ul><li><div>High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or a related field preferred</div>
</li></ul>
</div><div><ul><li><div><b>10+ years of progressive administrative experience</b>, preferably supporting senior leaders or executive teams</div>
</li></ul>
</div><div><ul><li><div>Demonstrated experience managing complex calendars, coordinating large-scale meetings/events, and preparing executive-level documentation</div>
</li></ul>
</div><div><ul><li><div>Advanced experience using Microsoft Office and other business-related software tools</div>
</li></ul>
</div><div><ul><li><div>Strong communication, organizational, and multitasking abilities</div>
</li></ul>
</div><div><ul><li><div>Ability to work effectively in a <b>hybrid work environment</b></div>
</li></ul>
</div><div><ul><li><div>Valid driver&rsquo;s license and willingness to travel occasionally to other office locations</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Job Title: Administrative Assistant 3</b></p>
</div>
<div><p><b>Company:</b> BLOC Resources<br>
<b>Location:</b> Centergy- Georgia Experience Center<br>
75 5th Street NW, Suite 150, Atlanta, GA 30308<br>
<b>Pay Rate:</b> $26.00-$28.05/hour</p></div><div><br>
<p>
</p></div><div><p><b>Position Overview</b></p>
</div>
<div><p>BLOC Resources is seeking a highly experienced, proactive, and detail-oriented <b>Administrative Assistant 3</b> to provide expert-level administrative support and operational leadership within a dynamic, fast-paced environment. This role is designed for a seasoned administrative professional with a proven track record of supporting senior leadership, managing complex operations, and driving organizational efficiency.</p>
</div>
<div><p>With over a decade of experience, the ideal candidate will serve as a <b>trusted partner to leadership</b>, ensuring seamless coordination of daily activities, optimizing executive time management, and supporting strategic initiatives through research, reporting, and high-level administrative execution.</p>
</div>
<div><p>This position requires exceptional organizational skills, advanced technical proficiency, and the ability to manage multiple high-priority tasks with minimal supervision. The Administrative Assistant 3 will also serve as a key liaison between internal teams and external stakeholders, maintaining professionalism, confidentiality, and strong communication at all times.</p>
</div>
<div><p>This is a <b>hybrid role</b>, operating Monday through Friday from 8:30 AM to 5:00 PM, with the flexibility to work remotely at least one day per week (typically Fridays). Occasional travel to other office locations will be required.</p></div><div><br>
<p>
</p></div><div><p><b>Key Responsibilities</b></p>
</div>
<div><p>The <b>Administrative Assistant 3</b> will perform a wide range of advanced administrative and operational duties, including but not limited to:</p>
</div>
<div><p><b><i>Executive &amp; Administrative Support</i></b></p>
</div>
<div><ul><li><div>Provide high-level administrative support to leadership and cross-functional teams, ensuring operational alignment and efficiency</div>
</li></ul>
</div><div><ul><li><div>Act as a strategic partner to leadership by anticipating needs, prioritizing competing demands, and proactively resolving scheduling or logistical conflicts</div>
</li></ul>
</div><div><ul><li><div>Manage sensitive and time-critical tasks with professionalism and discretion</div>
</li></ul>
</div><div><p><b><i>Calendar &amp; Schedule Management</i></b></p>
</div>
<div><ul><li><div>Independently manage complex and dynamic calendars, including scheduling meetings, appointments, and events across multiple stakeholders</div>
</li></ul>
</div><div><ul><li><div>Prioritize and coordinate competing demands to optimize leadership productivity and time utilization</div>
</li></ul>
</div><div><ul><li><div>Anticipate scheduling conflicts and proactively implement solutions</div>
</li></ul>
</div><div><p><b><i>Meeting, Event &amp; Logistics Coordination</i></b></p>
</div>
<div><ul><li><div>Lead the planning, coordination, and execution of high-level meetings, conferences, and corporate events</div>
</li></ul>
</div><div><ul><li><div>Develop detailed agendas, coordinate meeting materials, and ensure all logistical elements (venue, technology, catering, travel, etc.) are executed flawlessly</div>
</li></ul>
</div><div><ul><li><div>Capture meeting notes, track action items, and ensure timely follow-up and accountability</div>
</li></ul>
</div><div><p><b><i>Document Management &amp; Communication</i></b></p>
</div>
<div><ul><li><div>Prepare, edit, format, and review complex documents, reports, presentations, and correspondence with a high level of accuracy and professionalism</div>
</li></ul>
</div><div><ul><li><div>Ensure all materials align with organizational standards, branding, and communication expectations</div>
</li></ul>
</div><div><ul><li><div>Draft communications on behalf of leadership, including emails, memos, and reports</div>
</li></ul>
</div><div><p><b><i>Research, Data Analysis &amp; Reporting</i></b></p>
</div>
<div><ul><li><div>Conduct in-depth research on various business topics to support leadership decision-making</div>
</li></ul>
</div><div><ul><li><div>Gather, analyze, and synthesize data into clear, actionable insights and professional reports</div>
</li></ul>
</div><div><ul><li><div>Develop presentations and summaries that effectively communicate findings to stakeholders</div>
</li></ul>
</div><div><p><b><i>Confidentiality &amp; Information Management</i></b></p>
</div>
<div><ul><li><div>Handle highly sensitive and confidential information with the utmost discretion and integrity</div>
</li></ul>
</div><div><ul><li><div>Maintain secure and organized records, ensuring compliance with company policies and procedures</div>
</li></ul>
</div><div><p><b><i>Budgeting &amp; Financial Support</i></b></p>
</div>
<div><ul><li><div>Assist with budget tracking, expense reporting, and financial documentation</div>
</li></ul>
</div><div><ul><li><div>Monitor expenditures and ensure accuracy, compliance, and timely submission of financial records</div>
</li></ul>
</div><div><ul><li><div>Support leadership with financial data organization and reporting needs</div>
</li></ul>
</div><div><p><b><i>Stakeholder Engagement &amp; Communication</i></b></p>
</div>
<div><ul><li><div>Serve as a primary point of contact for internal and external stakeholders</div>
</li></ul>
</div><div><ul><li><div>Build and maintain strong professional relationships through effective communication and responsiveness</div>
</li></ul>
</div><div><ul><li><div>Represent leadership and the organization with professionalism in all interactions</div>
</li></ul>
</div><div><p><b><i>Process Improvement &amp; Operational Excellence</i></b></p>
</div>
<div><ul><li><div>Identify inefficiencies in administrative processes and recommend improvements</div>
</li></ul>
</div><div><ul><li><div>Implement best practices to streamline workflows and enhance productivity</div>
</li></ul>
</div><div><ul><li><div>Support continuous improvement initiatives across the team and organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Technical Skills, Knowledge &amp; Competencies</b></p>
</div>
<div><ul><li><div><b>Advanced </b><b>proficiency</b><b> in Microsoft Office Suite</b> (Word, Excel, PowerPoint, Outlook), including complex document formatting, data analysis, and presentation development</div>
</li></ul>
</div><div><ul><li><div>Strong knowledge of administrative operations, office management practices, and organizational procedures</div>
</li></ul>
</div><div><ul><li><div>Exceptional written and verbal communication skills, with the ability to tailor messaging to diverse audiences</div>
</li></ul>
</div><div><ul><li><div>Advanced organizational and time management skills with the ability to manage multiple priorities simultaneously</div>
</li></ul>
</div><div><ul><li><div>High level of attention to detail and accuracy in all work products</div>
</li></ul>
</div><div><ul><li><div>Strong analytical and problem-solving skills, with the ability to interpret data and provide actionable insights</div>
</li></ul>
</div><div><ul><li><div>Ability to work independently, exercise sound judgment, and make decisions in a fast-paced environment</div>
</li></ul>
</div><div><ul><li><div>Proven ability to maintain confidentiality and handle sensitive information with professionalism</div>
</li></ul>
</div><div><ul><li><div>Strong interpersonal skills with the ability to collaborate effectively across all levels of the organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Required Qualifications</b></p>
</div>
<div><ul><li><div>High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or a related field preferred</div>
</li></ul>
</div><div><ul><li><div><b>10+ years of progressive administrative experience</b>, preferably supporting senior leaders or executive teams</div>
</li></ul>
</div><div><ul><li><div>Demonstrated experience managing complex calendars, coordinating large-scale meetings/events, and preparing executive-level documentation</div>
</li></ul>
</div><div><ul><li><div>Advanced experience using Microsoft Office and other business-related software tools</div>
</li></ul>
</div><div><ul><li><div>Strong communication, organizational, and multitasking abilities</div>
</li></ul>
</div><div><ul><li><div>Ability to work effectively in a <b>hybrid work environment</b></div>
</li></ul>
</div><div><ul><li><div>Valid driver&rsquo;s license and willingness to travel occasionally to other office locations</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Work Environment &amp; Schedule</b></p>
</div>
<div><ul><li><div><b>Hybrid Work Schedule:</b> Monday&ndash;Friday, 8:30 AM &ndash; 5:00 PM</div>
</li></ul>
</div><div><ul><li><div>Remote work flexibility at least one day per week (typically Fridays)</div>
</li></ul>
</div><div><ul><li><div>Occasional travel required to other office locations within the organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Physical Requirements</b></p>
</div>
<div><ul><li><div>Ability to sit for extended periods while working at a computer</div>
</li></ul>
</div><div><ul><li><div>Ability to lift and carry light office materials (files, laptops, supplies)</div>
</li></ul>
</div><div><ul><li><div>Ability to travel occasionally between office locations</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Compensation &amp; Benefits</b></p>
</div>
<div><p><b>Pay Rate:</b> $26.00-$28.05/hour</p>
</div>
<div><p>Additional benefits of working through <b>BLOC Resources</b> include:</p>
</div>
<div><ul><li><div>Dedicated contractor support, onboarding assistance, and ongoing recruiter engagement</div>
</li></ul>
</div><div><ul><li><div>Opportunity to work in a high-visibility, professional environment at the Georgia Experience Center</div>
</li></ul>
</div><div><ul><li><div>Hands-on experience supporting executive leadership and corporate operations</div>
</li></ul>
</div><div><ul><li><div>Exposure to utility industry operations and large-scale organizational initiatives</div>
</li></ul>
</div><div><ul><li><div>Potential for contract extension or long-term placement based on performance and business needs</div>
</li></ul>
</div><div><ul><li><div>Continuous support from BLOC Resources&rsquo; recruiting and operations teams for career growth and development</div></li></ul></div></div><p></p>

Administrative Assistant 3

L. Echevarría Attorneys at Law

<div>
 Are you organized, dependable, and passionate about providing excellent service? Do you thrive in a fast-paced, professional environment where no two days are the same? Are you fluent in both English and Spanish and enjoy connecting with people from diverse backgrounds?
 <br/>
 <br/>
 L. Echevarria Attorneys at Law is seeking a
 <strong>
  Bilingual Administrative Assistant
 </strong>
 to join our growing team in Lewes, DE. In this key front-office role, you&rsquo;ll serve as the first point of contact for clients and assist with administrative, legal, and marketing support to keep the firm running smoothly. If you&rsquo;re proactive, detail-oriented, and eager to grow within a dynamic law firm, we want to meet you!
 <br/>
 <br/>
 Reporting to the Managing Attorney and Paralegals, the Legal Administrative Assistant plays an essential role in supporting the firm&rsquo;s daily real estate and corporate operations. This position combines client interaction, administrative coordination, and legal support duties, with a focus on real estate transactions, business planning, and corporate matters.
 <br/>
 <br/>
 The ideal candidate is bilingual (English/Spanish), professional, organized, and comfortable handling a variety of responsibilities - from managing the front desk and scheduling appointments to assisting with document preparation and supporting marketing initiatives.
 <br/>
 <br/>
 <strong>
  Compensation &amp; Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Salary: $35,000 - $50,000 total compensation (based on experience)
  </li>
  <li>
   3 Weeks Paid Time Off (PTO) - 15 days
  </li>
  <li>
   Additional Paid Holidays
  </li>
  <li>
   Employer-Sponsored Medical Benefits
  </li>
  <li>
   SIMPLE IRA Retirement Plan (after 1 year of employment)
  </li>
  <li>
   Flexible In-Person Work Environment
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation:
 </strong>
 $35,000 - $50,000 yearly
</div>


Scott & Associates

<div><p><b>Scott &amp; Associates, P.C., </b>operating in partnership with S&amp;A Legal Management Services, Inc., is a legal recoveries organization committed to providing exceptional legal representation to industry clients.</p><p>
We pledge to provide distinctive quality and unparalleled service. Each employee is essential to fulfilling our mission and achieving our vision through hard work, dedication, and collaborative spirit.</p><p>
We are currently seeking an Administrative Assistant to join our Call Center support team.</p><p><b>
About the Role:</b></p><p>
The Call Center Administrative Assistant plays a crucial role in ensuring the smooth operation of our office in Plano, TX. This position is responsible for providing comprehensive administrative support to the collections departments, facilitating effective communication and organization within the team. Qualified candidates must be highly organized and efficient with advanced knowledge of Microsoft Office Suite and the ability to quickly learn new software.</p><p><b>
Responsibilities:</b></p><ul><li>
Opening, sorting, and responding to or distributing all incoming physical mail, fax and email correspondence.</li><li>
Generate, prepare, and distribute numerous reporting tools to call center management and call center staff.</li><li>
Collaborate closely with the Collections management team to ensure smooth workflow and timely resolution of inquiries or issues.</li><li>
Prepare documents to email/fax to authorized parties</li></ul><p><b>
Minimum qualifications:</b></p><ul><li>
2-5 years' experience in an administrative support role</li><li>
Previous experience in a legal, call center, or debt recovery/collections environment is desirable</li><li>
Advanced proficiency in MS Office with advanced knowledge in Word, PowerPoint, Outlook, and Excel.</li><li>
Detail-oriented and comfortable working in a fast-paced, often changing office environment.</li><li>
Above-average communication skills, with the ability to interact effectively with various stakeholders.</li><li>
Strong organizational skills and attention to detail.</li><li>
Dedication to completing projects in a timely manner.</li><li>
Discretion and confidentiality is a must.</li><li>
Ability to work efficiently and demonstrate excellent decision quality with limited oversight.</li></ul></div><p></p>

Chapman and Cutler LLP

<div>
 <p>
  Chapman and Cutler LLP is seeking to hire an Administrative Assistant to join our New York office. The Administrative Assistant will work with other administrative and legal professionals in a collegial environment, performing a variety of clerical duties for attorneys and assisting with projects as directed by the Administrative Assistant Supervisor, Chief Support Services Officer and supervising attorneys. The position requires an in-office presence but includes flexibility for some remote work.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The responsibilities of the Administrative Assistant will include:
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Reports to the office in a reliable and punctual manner.
  </li>
  <li>
   Works as part of a team to meet the clerical, administrative, and word processing requirements of the Firm.
  </li>
  <li>
   Provides direct administrative/clerical and word processing support including, but not limited to, time keeping, processing billing memos, expense reports, scheduling, scanning, document editing, blacklining, collating, preparing packages/labels/envelopes for mailing.
  </li>
  <li>
   Is familiar with standard computer applications such as Microsoft Word, Excel and PowerPoint, Adobe Acrobat and comparison software.
  </li>
  <li>
   Works one-on-one with attorneys, paraprofessionals and administrative assistants for projects that require special or specific instruction.
  </li>
  <li>
   Works independently on tasks as directed, and exhibits an understanding of how individual tasks affect other long-term projects and the department functioning as a whole.
  </li>
  <li>
   Displays competency while learning new tasks and ability to ask thoughtful questions to complete assignments.
  </li>
  <li>
   Creates and maintains all client and general files.
  </li>
  <li>
   Handles incoming and outgoing mail as necessary.
  </li>
  <li>
   Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; follows practice group guidelines for protecting client information.
  </li>
  <li>
   Makes appointments for attorney(s) and updates attorney calendar(s) using Firm software regarding meetings, conference calls, in-house meetings, travel, etc.
  </li>
  <li>
   Makes necessary travel arrangements; completes expense reports in a timely manner.
  </li>
  <li>
   Understands and properly utilizes, the Firm&rsquo;s reference materials, including training materials and internal online information.
  </li>
  <li>
   Respects the Firm&rsquo;s policies and procedures.
  </li>
  <li>
   Attends scheduled training sessions and utilizes information in daily work production.
  </li>
  <li>
   Proofreads material for grammatical, typographical or spelling errors.
  </li>
  <li>
   Is well organized, resourceful, motivated and has the ability to adjust to rapidly changing priorities.
  </li>
  <li>
   Communicates and follows instructions effectively from a diverse group of clients, attorneys, paraprofessionals and staff and provides information in person or by phone with courtesy and tact.
  </li>
  <li>
   Develops familiarity with Chapman and Cutler standard formatting and document production procedures.
  </li>
  <li>
   Is proactive in establishing helpful working relationships with coworkers; shows initiative in seeking additional tasks to maintain steady workload.
  </li>
  <li>
   Assists in any other area of the Firm and performs other duties as assigned.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   MINIMUM QUALIFICATIONS
  </strong>
  :
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   At least five (5) years of experience in a professional environment
  </li>
  <li>
   Prior law firm experience is preferred
  </li>
  <li>
   Excellent typing, spelling, grammar and punctuation skills
  </li>
  <li>
   Ability to use handbooks and other reference materials
  </li>
  <li>
   Teamwork oriented
  </li>
  <li>
   High degree of organization
  </li>
  <li>
   Computer knowledge, Mac OS preferred; proficiency with Microsoft Office
  </li>
  <li>
   Ability to work collaboratively and to organize, prioritize and complete numerous tasks
  </li>
  <li>
   College degree preferred
  </li>
  <li>
   Committed to following all Firm security protocols and maintaining information security
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  In accordance with the New York Pay Transparency Law, the expected salary range for this New York position is $84,000-$92,000. The benefits overview for this position is available for review at the below link.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Benefits Overview
 </p>
 <p>
  <br/>
 </p>
 <p>
  Please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.
  </strong>
 </p>
</div>


Buccellati

<div>
 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
 <br/>
 <br/>
 <strong>
  The Responsibility Of This Position Include
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
  </li>
  <li>
   Process and monitor invoices, expenses, and other financial documentation
  </li>
  <li>
   Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
  </li>
  <li>
   Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
  </li>
  <li>
   Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
  </li>
  <li>
   Prepare correspondence, reports, and presentations as needed
  </li>
  <li>
   Assist in planning and organizing visits of visitors
  </li>
  <li>
   Liaise with HQ, partners and local agencies on various topics including Training arrangements
  </li>
  <li>
   Liaise with vendors, service providers, and clients as necessary for specific orders and services
  </li>
  <li>
   Provide ad-hoc projects support to the office team
  </li>
  <li>
   Perform general office and clerical duties to ensure the smooth operation of the office
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Candidate Profile
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration or related field.
  </li>
  <li>
   Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
  </li>
  <li>
   Proven experience as an administrative assistant, office assistant, or in a similar role.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
  </li>
  <li>
   Effective communication and written skills
  </li>
  <li>
   Very organized, attention to details
  </li>
  <li>
   Ability to work independently and collaboratively in a team environment.
  </li>
  <li>
   Fluent in English (additional language skills such as Italian or Arabic are a plus)
  </li>
 </ul>
</div>


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