administrative assistant

padgett.wyatt@gmail.com

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our project managers and employees. Administrative Assistant responsibilities include making appointments for city inspections, scheduling testing, contacting customers, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we&rsquo;d like to meet you. These are not requirements, just pluses. We are also willing to train and teach for this position if you are someone that can do so.Responsibilities<ul><li>Answer inbound phone calls, taking messages categorize and assign issues accordingly.</li><li>Complete data entry tasks for various department updating and maintaining databases.</li><li>Provide customer service to customers when answering questions regarding process,, procedures, and general information</li><li>Prepare written correspondence as needed</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Update and maintain spreadsheets</li></ul>Skills<ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written, verbal, and customer service communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus, ability to learn and be trained also a plus.</li></ul>Job Type: Full-timePay: $17.00 - $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>Work Location: In person

Administrative Assistant

This will start as a part-time position Monday-Thursday with the opportunity to move into a full-time position with benefits, 401k match, etc. starting January 2027We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company&rsquo;s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we&rsquo;d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>Skills<ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and fax machines</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul>Job Type: Full-timePay: From $20.00 per hourWork Location: In person

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a well-established financial services organization in New York City, is seeking a professional and detail-oriented
 
 Administrative Assistant
 
 to support daily office operations and internal teams. This company operates in a fast-paced, corporate environment and is looking for someone who can provide strong administrative support while maintaining a high level of professionalism.
 
 
 
 Salary/Hourly Rate
 
 
 
 $25/hr - $30/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will provide administrative and operational support to executives and department teams within a finance environment. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a structured, fast-paced setting. The position is fully onsite.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to executives and internal teams.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare reports, presentations, and business correspondence.
 </li>
 <li>
 Handle data entry, filing, scanning, and document management.
 </li>
 <li>
 Coordinate meetings and assist with conference room scheduling.
 </li>
 <li>
 Support office operations, including ordering supplies and coordinating vendors.
 </li>
 <li>
 Assist with travel arrangements and expense tracking.
 </li>
 <li>
 Maintain organized records and assist with special projects.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 2 - 4 years of administrative assistant experience in a corporate environment
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Highly organized with strong attention to detail.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Ability to multitask and meet deadlines in a fast-paced environment.
 </li>
 <li>
 Professional, polished demeanor.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Experience working in finance or financial services environments.
 </li>
 <li>
 Experience supporting multiple teams or senior leadership.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 High school diploma is required.
 </li>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 
 About Atrium:
 
 
 What you do matters.
 
 Guided by our Applicant-Centric&trade; approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 394790
</div>

Administrative Assistant - 394790

Triple H Insulation, Heating & Cooling

Administrative AssistantTriple H Insulation is looking for an Administrative Assistant to provide administrative support to ensure the efficient operation of our office. The Administrative Assistant will support managers and employees with a variety of tasks. Ability to effectively communicate via phone and email ensuring that all Administrative duties are completed accurately and delivered with high quality in a timely manner.Administrative Assistant responsibilities:● Provide back up to our Appointment Center by answering the phones, following up on customer inquiries by outbound calls and email and scheduling appointments ● Cover the Appointment Center when required ● Address customer concerns.Schedule remediation if necessary ● Prepare pre/post installation documents ● Contact and confirm installation projects ● Send Thank you cards ● Ensure the sales team is resulting and quoting all appointments ● Request reviews from customers ● Assist with marketing, create and publish social media posts, update our website by adding before and after pictures of our projects ● Provide polite and professional communication ● Contribute to team effort by accomplishing requested assistance as needed ● Reply to email and telephone calls in a timely manner Administrative Assistant requirements: ● Excellent time management skills and ability to multitask and prioritize work ● Attention to detail and problem solving skills ● Excellent written and verbal communication skills ● Strong organizational and planning skills​Full time, in person, Monday- Friday, ​9am- 5pm $​23.00 per hour.Pay: From $23.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

City of Rhinelander

Job Title: Administrative Assistant1Department: Planning/Zoning/InspectionSupervisor: Building Inspector/Zoning AdministratorWork hours: 28 hrs/week &ndash; Non-exemptWage: $17.95-$20.01 (depending on experience)FLSA: At willGENERAL POSITION SUMMARY:The Administrative Assistant is identified as primarily an office personnel position. The work duties of this position involve high visibility and responsibility with direct contact with the public. The part-time Administrative Assistant works in a fast-paced environment; often making decisions without direct supervision. The position works closely with the Planning, Zoning, and Inspections Departments. This position often requires working directly with other departments within the City of Rhinelander. Discretion and confidentiality are vital in this role. The position is responsible for all duties and assignments noted, and additional duties or requests assigned by the Supervisor.DISTINGUISHING CHARACTERISTICS:Administrative Assistant 1 &ndash; This is an entry level class in the Administrative Assistant role responsible for clerical and office management duties of a general and specialized nature in support of the assigned department. Work is generally supervised while in progress and/or tends to follow a general pattern or structure. Exceptions or changes in procedures are explained in detail as they arise.PRINCIPAL DUTIES AND RESPONSIBILITIES:<ul><li>Assist Planning/Zoning/Inspection Office customers with daily inquiries while maintaining a high level of professionalism and customer service.</li><li>Operate and maintain Inspection and License database system, including insurance records.</li><li>Learn, operate and maintain Permit database system.</li><li>Work with SAFEBuilt on various administrative aspects of zoning and residential inspections, including the processing of applications, permits, and the receipt of payments</li><li>Be familiar with Rhinelander City Building Codes and Zoning Ordinances</li><li>Assist Fire and Inspection Department Administrative Assistant with the processing and issuance of permits.</li><li>Prepare and issue monthly billing statements.</li><li>Accept and Receipt payments, make bank deposits, and assist in delinquency collections.</li><li>Assist with entering Fire Inspection data on an as needed basis.</li><li>Perform all general clerical functions of the Inspection Office (mail sorting, filing, copying, answering phones, typing documents, etc.)</li><li>Provide &ldquo;fill-in&rdquo; duties to maintain office operations in the absence of other staff, due to planned or unexpected absences.</li><li>Perform any other duties related to the position as assigned by the Supervisor.</li></ul>Prior customer service and clerical experience is preferred; must type a minimum of 60 WPM; will assist with the duties and requirements of the full-time Inspection Department Secretary; proficient with Microsoft Office applications; knowledge of accounts receivable &amp; accounts payable; work in a fast-paced environment.This position will be entitled to all benefits available to part-time City employees as set forth in the Employee Handbook. Schedule will be 28 hrs/week, Monday &ndash; Friday, with scheduling adjustments where necessary to achieve Planning/Zoning/Inspection Office objectives.Pay: $17.95 - $20.01 per hourBenefits:<ul><li>Retirement plan</li></ul>Work Location: In person

Administrative Assistant 1

Routes Car Rental

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company&rsquo;s general administrative activities. Administrative Assistant responsibilities include making fleet reports , preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.Skills<ul><li>Working knowledge of office equipment, like printers and fax machines</li></ul>*<ul><li>Excellent time management skills and the ability to prioritize work</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul>Job Type: Full-timePay: $16.00 - $19.00 per hourWork Location: In person

The Gabriel Group

<div>
 
 
 Company Description
 
 
 
 The Gabriel Group is a small,but top producing, real estate team. We are committed to providing exceptional real estate services to our clients and supporting our team members with innovative tools and resources to excel in their careers.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a part-time hybrid role for an Administrative Assistant based in Algonquin, IL, with flexibility for some remote work. The Administrative Assistant will be responsible for managing daily administrative tasks, supporting Real Estate Agents and their clients with clerical and scheduling needs, maintaining effective communication and phone etiquette, and ensuring the smooth operation of office activities. Additional responsibilities may include preparing reports, organizing meetings, and maintaining records.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Strong skills in Administrative Assistance and Clerical Tasks
 </li>
 <li>
 Proficiency in Executive Administrative Assistance and managing schedules
 </li>
 <li>
 Excellent Communication skills and professional Phone Etiquette
 </li>
 <li>
 Detail-oriented with the ability to manage multiple tasks efficiently
 </li>
 <li>
 Ability to work independently and in a team environment
 </li>
 <li>
 Previous experience in real estate or related industries is a plus
 </li>
 <li>
 High school diploma or equivalent; additional education is advantageous
 </li>
 </ul>
</div>

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