administrative assistant

POWERTEK USA LLC

Job SummaryAs a Remote Administrative Assistant, you will be the backbone of our daily business operations. You will provide high-level administrative support to our leadership team and departmental staff, ensuring smooth communication and efficient workflows. Because this is a 100% remote role, success requires exceptional self-motivation, bulletproof organization, and top-tier communication skills.Key Responsibilities1. Calendar &amp; Schedule Management<ul><li>Coordinate and maintain executive calendars, scheduling meetings across multiple time zones.</li><li>Send meeting invites, prepare agendas, and handle rescheduling requests promptly.</li><li>Protect executives' time by screening meeting requests and prioritizing urgent matters.</li></ul>2. Communication &amp; Inbox Triage<ul><li>Monitor, sort, and respond to general company emails and inquiries.</li><li>Draft professional correspondence, announcements, and internal memos.</li><li>Serve as a reliable point of contact for internal team members and external clients.</li></ul>3. Data Entry &amp; Documentation<ul><li>Maintain and update digital filing systems (e.g., Google Drive, SharePoint) ensuring data security and easy retrieval.</li><li>Prepare, format, and edit reports, presentations, and spreadsheets.</li><li>Take accurate minutes during virtual meetings and track action items to completion.</li></ul>4. Operations &amp; Logistics Support<ul><li>Assist with virtual event planning, team-building activities, and company-wide webinars.</li><li>Coordinate occasional travel arrangements (flights, accommodations, itineraries) when required.</li><li>Manage software subscriptions and assist with basic IT onboarding coordination for new hires.</li></ul>Skills &amp; QualificationsRequired:<ul><li>Experience: 2+ years of experience as an administrative assistant, virtual assistant, or in a similar operational role.</li><li>Remote Tech Stack: High proficiency with tools like Microsoft Onedrive (Docs, Sheets, Slides, Calendar), Zoom, Jibble and Manatal.</li><li>Organization: Exceptional time-management skills with a proven track record of managing multiple tasks without letting details slip through the cracks.</li><li>Communication: Fluent in English with impeccable written and verbal communication skills.</li><li>Work Environment: A reliable, high-speed internet connection and a quiet, dedicated workspace free from distractions.</li></ul>What We Offer<ul><li>100% Remote Work: The flexibility to work from the comfort of your own home.</li><li>Competitive Salary: Based on experience and local market standards.</li><li>Growth Opportunities: A supportive environment that encourages learning and career advancement.</li><li>Team Culture: Regular virtual social events to keep us connected and engaged.</li></ul>Application Question(s):<ul><li>How many years of experience do you have as an administrative assistant, virtual assistant, or in a similar operational role?</li><li>Have you ever worked in remote setting before?</li><li>What's your expected compensation for this role per month in PKR?</li></ul>Work Location: Remote

Administrative Assistant

Nike

<div>
 
 Work options:
 
 Hybrid
 
 
 Mon-Thurs: Onsite
 
 
 
 Expression of Interest for:
 
 Administrative roles
 
 
 
 Locations
 
 : Beaverton, OR | Boston, MA
 
 
 
 As an Administrative Assistant contractor at Nike, you can do work with impact. To be considered for future Administrative Assistant opportunities, express your interest now and be added to the Nike Contract Talent Community and the Administrative Talent Pool.
 
 
 
 NIKE, Inc. does more than outfit the world's best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers, leaders and visionaries. At Nike, it&rsquo;s about each person bringing skills and passion to a challenging and constantly evolving game.
 
 
 
 What You Will Work On
 
 
 
 As an Administrative Assistant your responsibilities will encompass a wide range of administrative tasks, from maintaining office operations to coordinating meetings, events, and travel arrangements. Additionally, you will be responsible for providing excellent reception services, handling confidential information with discretion, and assisting with presentations and reports.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Manage complex calendars across time zones, coordinate meetings, and handle travel logistics
 </li>
 <li>
 Process and reconcile expenses using Concur
 </li>
 <li>
 Support internal communications and assist with event planning and team coordination
 </li>
 <li>
 Prepare presentations and documents using Microsoft Office Suite and Campaign Monitor
 </li>
 <li>
 Ensure accuracy and follow-through across multiple tasks and stakeholders
 </li>
 <li>
 Serve as a key point of contact for cross-functional teams and external partners
 
 
 </li>
 </ul>
 
 What You Bring
 
 
 
 <ul>
 <li>
 Previous experience supporting senior executives in an administrative capacity
 </li>
 <li>
 Strong attention to detail and ability to multitask effectively
 </li>
 <li>
 Energetic, driven, and eager to learn
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Experience with Concur, Campaign Monitor, and Microsoft Office Suite
 </li>
 <li>
 Prior experience at Nike, Converse, or in a retail/product creation environment is a plus
 </li>
 </ul>
</div>

Millennium Torque & Tensioning, Inc.

Job description:Overview We are seeking a motivated, detail-oriented, and organized Administrative Assistant for our Canonsburg location. This role involves managing daily administrative tasks, maintaining accurate records, handling phone calls, and supporting the team with general office needs. The Administrative Assistant will provide day-to-day support to our location and management team and play a key role in keeping operations organized and running efficiently.Responsibilities<ul><li>Answer phone calls and direct calls or messages to the appropriate staff.</li><li>Process time entry/validation of field technicians.</li><li>Assist branch managers in scheduling and maintaining employee travel arrangements, as needed.</li><li>Maintain organized files, records, and documentation.</li><li>Assist with data entry, billing, and other general office tasks.</li><li>Assist in gathering pertinent job information such as timesheets, work vouchers, and project related expenses.</li><li>Support various administrative tasks as needed to enhance operational efficiency.</li><li>Reporting to work ready &amp; fit for duty, with timely attendance.</li><li>Other duties as they arise.</li></ul>Qualifications<ul><li>Previous administrative or office experience preferred.</li><li>Proficient in using Microsoft Office Suite.</li><li>Strong data entry skills with attention to detail.</li><li>Excellent phone etiquette and communication skills.</li><li>Highly organized with the ability to manage multiple tasks simultaneously.</li><li>Capable of working independently as well as collaboratively within a team environment.</li><li>Strong proofreading skills to ensure high-quality documentation.</li></ul>If you are a motivated individual looking to contribute to a dynamic team environment, we encourage you to apply for the Administrative Assistant role.Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>Monday to Friday</li></ul>Work Location: In personJob Type: Full-timePay: $20.00 - $24.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Ability to Relocate:<ul><li>Canonsburg, PA 15317: Relocate before starting work (Required)</li></ul>Work Location: In person

Noorka

<div>Noorka Logistics is seeking a proactive and organized Administrative Assistant to support daily office operations in our Dubai branch. This role is ideal for a professional who can manage administrative tasks efficiently, coordinate office activities, and contribute to maintaining a productive and well-organized logistics environment.
Key Responsibilities:
<ul><li>Provide administrative and clerical support to different departments.</li>
<li>Manage filing, document preparation, and record-keeping activities.</li>
<li>Handle phone calls, emails, and office correspondence professionally.</li>
<li>Schedule meetings, appointments, and maintain calendars.</li>
<li>Assist in preparing reports, presentations, and office documents.</li>
<li>Coordinate office supplies and ensure smooth office operations.</li>
<li>Maintain accurate records and update company databases.</li>
<li>Support management with daily administrative requirements.</li>
<li>Ensure confidentiality of company documents and information.</li>
</ul>Requirements:
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li>
<li>1&ndash;3 years of experience in administrative or office support roles.</li>
<li>Proficiency in MS Office applications including Word, Excel, and Outlook.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Attention to detail and ability to work under pressure.</li>
<li>Professional attitude and problem-solving skills.</li>
</ul>Skills &amp; Competencies:
<ul><li>Strong organizational and coordination skills</li>
<li>Time management and multitasking abilities</li>
<li>Good communication and interpersonal skills</li>
<li>Attention to detail and accuracy</li>
<li>Ability to work independently and as part of a team</li>
</ul>At Noorka Logistics, effective administrative support is essential for maintaining smooth business operations and operational efficiency. This Administrative Assistant position in Dubai offers an excellent opportunity to grow your career while contributing to a professional and dynamic logistics organization.</div>

Landings Real Estate Group

<div><h2 class="jobSectionHeader">Job Overview:</h2>
The Administrative Assistant assists in the efficient operation of the assigned property by performing a variety of clerical and administrative functions to drive company success. The Administrative Assistant is expected to support our property leasing team and community managers with all administrative tasks. Perform all duties in accordance with company operating policies.<h2 class="jobSectionHeader"> 
Duties &amp; Responsibilities:</h2><div> 
<ul><li>
Welcome and direct residents, prospects, vendors and guests.</li><li>
Answer and screen phone calls, transfer when necessary.</li><li>
Respond to and resolve administrative inquiries and questions.</li><li>
Assist with leasing apartments in the absence of the leasing specialist.</li><li>
Draft correspondence and other formal documents including lease agreements, notices and supporting documentation.</li><li>
Plan and schedule viewing appointments and events.</li><li>
Assist with application and move-in processes.</li><li>
Assist with move-out processes.</li><li>
Maintain electronic filing systems as assigned.</li><li>
Process invoices.</li><li>
Process rent checks and remote deposits</li><li>
Assist with apartment inspections.</li><li>
Prepare and follow-up on resident work requests.</li><li>
Work seamlessly with a team of professionals.</li><li>
Maintain office supplies and coordinates maintenance of office equipment.</li><li>
Perform other related duties as assigned.</li></ul></div><h2 class="jobSectionHeader"> 
 Required Skills/Abilities:</h2> 
<ul><li>
Desire to learn the multifamily housing business and embrace growth opportunities.</li><li>
Ability to prioritize and multitask.</li><li>
Excellent written and verbal communication skills.</li><li>
Strong interpersonal and customer service skills.</li><li>
Proficient in Microsoft Office Suite or related software.</li><li>
Exceptional organizational skills and attention to detail.</li><li>
Basic understanding of clerical procedures.</li><li>
Ability to work independently.</li><li>
Ability to follow instructions from supervisor.</li></ul><div></div><h2 class="jobSectionHeader"> 
Education and Experience</h2><div><ul><li>
High school diploma or equivalent required. Associate&rsquo;s degree trade schooling preferred.</li></ul></div><ul><li>
Previous experience in office administration or other related fields</li><li>
On-the-job training offered.</li></ul><div><h2 class="jobSectionHeader"> 
Physical Requirements:</h2></div><div><ul><li>
Prolonged periods sitting at a desk and working on a computer.</li>
Must be able to lift up to 15 pounds at times. 
<li>
</li></ul></div> 
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management&rsquo;s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Landings Real Estate Group is an Equal Opportunity Employer.</div>

A.T. Becker & Associates, Inc.

<div>
 
 
 Full-Time | In-Person | Overtime Available
 
 
 
 
 
 
 
 About Us
 
 
 
 A.T. Becker &amp; Associates is a small financial firm in Scarsdale, NY providing tax preparation, bookkeeping, and financial planning for individuals and small businesses. We offer a supportive, educational, and team-oriented environment where growth and professional development are encouraged.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time on-site Administrative Assistant role located in Scarsdale, NY. The Administrative Assistant will be responsible for managing day-to-day office operations, including performing clerical tasks, maintaining professional communication, scheduling and coordinating meetings, and assisting executives with administrative needs. The role involves handling phone inquiries, organizing documents, and supporting the overall efficiency of the office. Candidates should demonstrate exceptional attention to detail, professionalism, and strong organizational skills.
 
 Hours will generally be M-F 9:00 am - 5:00 pm. However, during busy seasons there will be the opportunity for overtime including weekend and evening hours. The full-time administrative assistant is expected to additionally work one weekend day (Saturday or Sunday) from February to April 15.
 
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Interpersonal skills
 </li>
 <li>
 Strong written and verbal communication
 </li>
 <li>
 Organization skills
 </li>
 <li>
 Reliability
 </li>
 <li>
 Microsoft Office proficient
 </li>
 <li>
 Teamwork skills
 </li>
 <li>
 Professional attitude and demeanor
 </li>
 <li>
 Ability to multitask in a fast-paced environment
 </li>
 <li>
 Knowledge of Quickbooks (preferred)
 </li>
 <li>
 3 years of office experience (preferred)
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 <ul>
 <li>
 Compensation commensurate with experience and qualifications
 </li>
 <li>
 Paid overtime opportunities
 </li>
 <li>
 Opportunities for professional growth and advancement
 </li>
 <li>
 Supportive, education-focused work environment
 </li>
 </ul>
 
 
 
 
 
 Work Location
 
 
 <ul>
 <li>
 In person&nbsp;&mdash; Scarsdale, NY 10583
 </li>
 <li>
 No remote work available
 </li>
 </ul>
 
 
 
 
 
 Benefits
 
 
 <ul>
 <li>
 Retirement plan
 </li>
 <li>
 Retirement plan matching
 </li>
 <li>
 Health insurance
 </li>
 <li>
 Dental insurance
 </li>
 <li>
 Vision insurance
 </li>
 <li>
 Paid sick time
 </li>
 <li>
 Paid time off
 </li>
 </ul>
 
 
 
 
 
 Due to financial services industry compliance and regulatory requirements, and the fact that you will be handling clients' assets and personal information, extreme accuracy and attention to details are required. You will be finger printed according to FINRA Requirements.
 
 
</div>

Grandseal Building Materials Trading LLC

Job Description:We are seeking a highly organized and skilled Administrative Assistant to join our dynamic team. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office and will play a key role in preparing essential documents such as Material Submittals and Pre-Qualification Submittals.Key Responsibilities:<ul><li>Prepare and manage Material Submittals and Pre-Qualification Submittals in compliance with project requirements.</li><li>Use Adobe Acrobat and Microsoft Office Suite (Word, Excel, PowerPoint) to format, edit, and finalize documents.</li><li>Coordinate with various departments to collect and compile necessary documentation for submittals.</li><li>Maintain accurate records, both digital and physical, ensuring timely submission of documents.</li><li>Perform general administrative tasks including answering phone calls, scheduling meetings, and organizing files.</li><li>Support management with office duties and special projects as assigned.</li><li>Assist in the preparation of reports, presentations, and other business documents.</li><li>Handle multiple tasks simultaneously while maintaining a high level of attention to detail.</li></ul>Qualifications:<ul><li>Proven experience as an Administrative Assistant, preferably in the construction or building materials industry.</li><li>Expertise in preparing Material Submittals and Pre-Qualification Submittals is essential.</li><li>Proficient in Adobe Acrobat and Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Excellent communication and organizational skills.</li><li>Ability to prioritize tasks, multitask effectively, and work under tight deadlines.</li><li>Strong attention to detail and a proactive problem-solving approach.</li><li>Bachelor&rsquo;s degree or equivalent is preferred</li></ul>What We Offer:<ul><li>Opportunities for professional development and career growth.</li><li>A collaborative and supportive work environment.</li><li>Competetive salary</li><li>Transportation</li></ul>Work Location: In person

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