Administrative Assistant

Zech Group is seeking a highly organized and detail-oriented Administrative Assistant to provide essential administrative and operational support to our team. The ideal candidate will be proactive, dependable, and skilled at managing multiple priorities while maintaining accuracy, professionalism, and confidentiality.

This position plays a key role in supporting daily business operations through scheduling, communication coordination, document management, reporting, and administrative process improvement.

 Responsibilities;

• Provide administrative support to managers, departments, and project teams
• Manage calendars, schedule meetings, coordinate appointments, and organize company events
• Prepare, format, and maintain reports, presentations, spreadsheets, and business documents
• Handle incoming calls, emails, correspondence, and internal communications professionally
• Maintain accurate electronic and physical filing systems and company records
• Assist with data entry, tracking reports, and updating operational documentation
• Coordinate meetings, prepare agendas, record notes, and distribute follow-up information
• Support purchasing activities, invoice processing, expense reports, and office supply management
• Assist with travel arrangements and logistics coordination as needed
• Communicate effectively with employees, clients, vendors, and external partners
• Maintain confidentiality of sensitive company information and records

Requirements;

• High school diploma or equivalent required; associate degree preferred
• 2+ years of administrative, office support, or business operations experience preferred
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple tasks, deadlines, and changing priorities
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office technology
• Strong problem-solving skills and ability to work independently

Preferred Experience;

• Supporting executives, managers, or operational teams
• Experience with project coordination or administrative workflows
• Familiarity with accounting systems, CRM platforms, or document management tools
• Experience preparing reports, tracking data, and improving office processes

Compensation will be based on experience, qualifications, and overall fit for the role.

About Zech Group

At Zech Group, we value professionalism, accountability, and operational excellence. Our team members contribute directly to the success of our organization by supporting efficient processes, strong communication, and high-quality service.