Administrative Assistant – Accounts Payable

Job Overview
We are seeking a detail-oriented and organized Administrative Assistant familiar in Accounts Payable to join our dynamic office team. This role is vital in ensuring smooth financial operations, balancing records, and supporting overall office management. The ideal candidate will possess strong clerical skills, proficiency with accounting software or the ability to learn quickly, and excellent communication abilities to provide exceptional customer service and administrative support within a fast-paced environment.

Duties

• Manage accounts payable records, ensuring accuracy
• Handle front desk responsibilities, including greeting visitors and managing multi-line phone systems
• Support office management tasks such as filing & data entry.
• Maintain organized records of vendor information
• Assist with calendar management, scheduling meetings, and coordinating appointments
• Provide customer support via phone and email, demonstrating professional phone etiquette
• Support bookkeeping activities and assist with general administrative tasks as needed
• Support personal assistant duties such as calendar management for executives or staff members

Requirements

• Strong organizational skills with the ability to multitask efficiently in a busy environment
• Excellent written and verbal communication skills; bilingual abilities are a plus
• Experience with front desk operations, multi-line phone systems, and customer service best practices
• Knowledge of office procedures including filing, proofreading, calendar management, and time management techniques
• Demonstrated computer literacy (Microsoft Suite Excel Experience a Plus) with attention to detail and accuracy in data entry tasks
• Ability to work independently while supporting team objectives; strong phone etiquette is essential

Pay: $18.00 - $20.00 per hour

Benefits:

• Health insurance

Work Location: In person