Administrative Assistant and Clerkship Coordinator - Marshall Neurosurgery

The position supports both departmental leadership functions and medical student education activities within the Department of Neurology.

Executive Administrative Job Responsibilities:

• Provides administrative and clerical support to the Chair of the Department of Neurology including drafting, typing, and proofreading correspondence and departmental documents.
• Manages the Chair’s calendar, appointments, and meeting schedules.
• Coordinates communication between the Chair, faculty, staff, residents, students, and institutional leadership.
• Assists in preparation of meeting agendas, materials, presentations, and reports.
• Takes minutes during meetings as requested and maintains records of decisions and action items.
• Coordinates travel arrangements, meetings, and departmental events.
• Maintains confidential files and records related to departmental operations and personnel matters.
• Serves as a liaison between the Chair and faculty, staff, and institutional administrative offices.

Clerkship Coordination Job Responsibilities:

• Coordinates schedules for medical students rotating through the Neurology Clerkship including assignments with faculty, residents, and off site clinical activities.
• Facilitates communication between students, faculty, residents, medical school administration, and affiliated clinical sites.
• Assists with planning and implementation of clerkship orientation sessions and educational activities.
• Coordinates and proctors student examinations conducted during the clerkship cycle.
• Tracks and collects faculty evaluations of students and ensures timely submission through institutional systems.
• Maintains records and documentation required for clerkship administration and accreditation.
• Maintains and updates clerkship information and materials on institutional learning platforms or coursework websites.
• Assists in identifying and resolving scheduling or logistical issues related to student rotations.

Other Job Responsibilities:

• Assists with preparation of departmental presentations, reports, and academic documentation.
• Maintains organized files and assists with departmental administrative tasks.
• Participates in departmental educational and administrative activities.
• Performs other duties as assigned or requested.

EDUCATION:
High school diploma or equivalent required. Additional training or college coursework is helpful but not required.

EXPERIENCE:
Prior administrative or office experience is helpful but not required. Candidates with strong organizational skills, attention to detail, and a willingness to learn are encouraged to apply.

Internal applicants must call HR at ext. 11653 to determine eligibility before applying.