Administrative Assistant - Asset Management

Position: Administrative Assistant

Responsibilities:

• Provide high-level administrative support to senior management
• Coordinate domestic and international travel, including airfare, hotel arrangements, and car service
• Maintain executives’ calendar, schedule all meetings and conference calls, field e-mails and phone calls, handle meeting conflicts
• Client interaction with high-level executives; act as liaison with clients and their assistants.
• Manage multiple calendars while anticipating needs
• Prepare and submit expenses via SAP Concur
• Coordinate internal and external meetings and conference calls
• Meet and greet visitors and clients
• Work with the events team to coordinate internal and external events
• Work remotely while attending high profile projects and events
• Work remotely with team members when they are traveling
• Coordinate print and production of documents and materials
• Act as back-up for other Administrative Assistants as necessary

Required Background/Skills:

• Experience using SAP Concur preferred
• Experience working in a high-pressure trading floor environment preferred
• Highly motivated and proactive self-starter
• Excellent verbal and written communication skills
• Superior time management, organization, and adaptability skills with a strong attention to detail
• Quick learner with the ability to multi-task
• Ability to deal with confidential information with a high level of discretion

Minimum Requirements:

• Bachelor’s Degree
• 3+ years of administrative experience preferred
• Strong computer skills with proficient knowledge of MS Outlook, Word, Excel and PowerPoint

New York, NY Full Time Salary Range of $100,000-115,000.

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