Administrative Assistant (Bilingual)

Overview
Join our dynamic team as a Bilingual Administrative Assistant, where your organizational skills and bilingual abilities will be the backbone of our office operations. This vital role offers an energetic environment that values proactive support, clear communication, and efficient management of daily administrative tasks. You will serve as the first point of contact for visitors and callers, ensuring a welcoming atmosphere while maintaining seamless office functioning. Your expertise in office management, bookkeeping, and customer support will drive our team's success and foster positive relationships with clients and colleagues alike.

Responsibilities

• Greet visitors, answer direct calls with professional phone etiquette.
• Manage front desk operations, including handling incoming inquiries and providing exceptional customer service.
• Organize and maintain filing systems, data entry records, and document proofreading to ensure accuracy and accessibility.
• Use Microsoft Office Suite, Google Workspace, and other computer skills to prepare reports, correspondence, and presentations efficiently.
• Oversee calendar management and schedule appointments or meetings to optimize time management for team members.
• Assist with Fleet maintance.
• Assist with office management duties such as supply inventory, filing systems, and general clerical support to ensure smooth daily operations.

Skills

• Bilingual fluency in English and another Spanish to facilitate clear communication with diverse clients and team members.
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry tools.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Experience with office management tasks including filing, calendar coordination, and personal assistant responsibilities.
• Exceptional phone etiquette skills combined with experience managing multi-line phone systems.
• Proven clerical experience with attention to detail in proofreading documents and managing administrative workflows. Embark on a rewarding career where your organizational prowess and bilingual communication skills make a real difference! We are committed to fostering an inclusive environment that supports your professional growth while ensuring every task is handled with precision and enthusiasm.

Pay: $23.00 per hour

Work Location: In person