Administrative Assistant / Billing Clerk

Job Type: Full-Time
Schedule: Monday–Friday | 8:00am – 4:00pm

About Us

We are a growing American manufacturing company dedicated to producing high-quality products and providing exceptional customer service. We are seeking a dependable, organized, and detail-oriented Administrative Assistant / Billing Clerk to support our accounting, customer service, and operations teams. This position is a key member of our office staff and plays an important role in ensuring the smooth day-to-day operation of our business.

Position Summary

The Administrative Assistant / Billing Clerk is responsible for providing administrative support, preparing customer invoices, assisting with accounts receivable activities, and serving as the first point of contact for customers, vendors, and visitors. The ideal candidate is organized, accurate, and efficient.

Responsibilities

• Answer and direct incoming phone calls professionally and courteously.
• Prepare and process customer invoices accurately and on time.
• Verify purchase orders, shipping documentation, and billing information prior to invoicing.
• Process customer payments and assist with accounts receivable functions.
• Respond to customer billing inquiries and resolve invoice discrepancies.
• Assist with order entry and maintain customer account information.
• Coordinate with sales, production, shipping, and accounting departments to ensure accurate order processing and billing.
• Maintain customer files, invoices, and office records.
• Perform filing, data entry, and other general administrative duties.
• Assist with special projects and other office responsibilities as needed.

Qualifications

• High school diploma or equivalent required.
• Proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Experience with ERP systems is a plus.
• Strong attention to detail and excellent organizational skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities while maintaining accuracy.
• Professional demeanor, positive attitude, and dependable attendance.

What We Offer

• Paid holidays and Paid Time Off “Vacation and Sick time”.
• Health and dental insurance
• 401(k) with profit sharing contribution
• Stable, full-time employment with an established U.S. manufacturer.
• Friendly, team-oriented work environment.

Pay

$38,000 annual salary

If you are a dependable, detail-oriented professional who enjoys working with customers, supporting a busy office, and contributing to a successful manufacturing team, we'd love to hear from you. Apply today to become an important part of our growing organization!

Pay: From $19.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Profit sharing

Work Location: In person