Administrative Assistant – Bookkeeping Experience Required

About the Role

We are seeking a highly organized and proactive Executive Administrative Assistant / Bookkeeper to support the owner of a growing construction and real estate services company.

This role is ideal for someone who enjoys keeping operations organized, managing financial records, and helping a business run efficiently. You will work directly with leadership and play a key role in improving office systems, supporting projects, and helping transition the company to more digital and AI-supported processes.

If you are detail-oriented, a great communicator, comfortable with software platforms, and enjoy managing multiple priorities, we would love to hear from you.

Key Responsibilities

• Provide executive administrative support to the owner, including scheduling, correspondence, and document preparation
• Assist with transitioning company records and operations from paper systems to a digital SaaS service management platform
• Enter and organize customer service requests in the company’s service management software
• Prepare, track, and manage project proposals and estimates
• Generate invoices and assist with documentation for work in progress
• Maintain accurate financial records using QuickBooks
• Perform bank and credit card reconciliations and track project-related expenses
• Issue and track purchase orders and support accounts payable processes
• Prepare timesheets and payroll summary reports for processing
• Maintain organized digital and physical filing systems
• Communicate professionally with clients, vendors, and financial institutions as needed
• Assist with document collection and organization related to property management and project records

Qualifications

• Previous experience in an administrative assistant, bookkeeping, or office management role
• Strong computer skills and ability to navigate multiple software platforms
• Proficiency in QuickBooks and Microsoft Office 365
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to work independently while supporting a collaborative team environment
• High attention to detail and strong problem-solving ability
• Experience in construction, real estate, or property management environments is a plus

What We Offer

• Competitive salary starting at $55,000+ depending on experience
• Opportunity to work directly with company leadership
• A growing company where your organizational skills can have a real impact on operations
• A professional but flexible office environment
• Paid time off
• Growth opportunity

If you are a detail-oriented professional who enjoys bringing structure and organization to a fast-paced business, we encourage you to apply.

Pay: From $55,000.00 per year

Benefits:

• 401(k) matching
• Paid time off
• Professional development assistance

Work Location: In person