Administrative Assistant Child Care

Description

JOB TITLE: Administrative Assistant DEPARTMENT: Child Care

REPORTS TO: Deputy Child Care Manager POSITION: STATUS: Full-time, Non-Exempt

JOB CLASS: 4 APPROVED: June 2023

SUMMARY: Serves as administrative clerical support to the Child Care Management Staff.

PERFORMANCE RESPONSIBILITIES: include the following. Other duties as assigned.

Maintains the AVCP Child Care budget spread sheet.
Maintains the Monthly Data reports for accuracy.
Assist the deputy manager and director in preparing for monthly meetings.
Assist with setting up travel and reconciling travel expenditures.
Process Microix requests and manage orders.
Assist with other departments as needed to complete projects that collaborate with Child Care.
Maintain a binder for the team meetings: meeting minutes, agenda, and agenda items.
Is responsible for all expenders for the Child Care, making check requests, purchase orders, tracking purchase orders.
Maintain Program Operations and Central Office Calendar and revisions.
Assist Deputy Director and Child Care Specialists in grant preparations and in researching Grant possibilities.
Assists in putting any Child Care data into the appropriate software.
Establish, develop, maintain, and update filing system for the deputy director and management staff.
Is knowledgeable regarding all purchasing policies and acts as the (1) Link between the main office accounting department and (2) the Child Care department.
Answers all questions regarding purchasing.
Responsible for general clerical duties as assigned.

Requirements

QUALIFICATIONS:

AA degree or two years related experience.
Ability to read, analyze, write well, organize and accurate reports and documents.
Demonstrated knowledge of clerical systems and office equipment.
Ability to use basic math skills and to compute rate, ratio and percent; ability to draw and interpret bar graphs.
Ability and knowledge to use Word, Excel and windows software programs, format and work in tables to produce error free documents.
Tuberculosis screening and physical exam required upon hire. Tuberculosis screening by a certified health provider must be submitted yearly and physical evaluation every four (4) years.
Pass Criminal Background Check.

PREFERRED:

Familiarity with social, cultural and economic realities of rural Alaska is desired.
Familiarity with statewide/regional governmental and non-profit organizations is desired.
Yupik/English Bilingual.
Native hire preference
Present or past Head Start parent

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