Administrative Assistant – Construction

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant with a focus on construction-related support to join our team. In this role, you will be the backbone of our office operations, ensuring smooth communication, efficient project coordination, and exceptional customer service. Your proactive approach and attention to detail will help keep our construction projects on track while providing vital administrative support to the team. This paid position offers an exciting opportunity to be part of a fast-paced construction environment where your organizational skills and office management expertise will shine.

Duties

• Manage front desk operations, greeting visitors and directing calls with professionalism and courtesy
• Operate multi-line phone systems, handle inquiries, and route calls efficiently
• Maintain organized filing systems for project documents, contracts, and correspondence
• Perform data entry and bookkeeping tasks using QuickBooks and other accounting software
• Support project coordination by managing calendars, scheduling meetings, and tracking deadlines
• Assist with office management duties such as supply procurement, equipment maintenance, and record keeping
• Proofread documents, reports, and correspondence to ensure accuracy and clarity
• Provide excellent customer support by addressing inquiries promptly and professionally

Requirements

• Proven office management experience in a construction or related industry environment
• Strong computer skills including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools
• Experience with QuickBooks for bookkeeping and financial recordkeeping
• Excellent organizational skills with the ability to multitask effectively in a fast-paced setting
• Bilingual abilities are a plus to assist diverse teams and clients
• Exceptional phone etiquette with experience managing multi-line phone systems
• Clerical experience including filing, proofreading, and document management
• Strong time management skills with the ability to prioritize tasks efficiently
• Personal assistant or administrative support experience preferred
• Familiarity with construction project workflows is advantageous but not required

Join us to be part of a vibrant team dedicated to excellence in construction administration! Your energy, organization, and customer service skills will make a meaningful impact every day.

Pay: $22.00 - $28.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Marietta, GA 30066