Administrative Assistant – Construction Industry (Bilingual English/Spanish)

Administrative Assistant – Construction Industry (Bilingual English/Spanish)

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations in a fast-paced construction environment. The ideal candidate is bilingual in English and Spanish, experienced with QuickBooks, comfortable using Microsoft Office applications, and familiar with construction-related administrative tasks.

Responsibilities

• Manage daily administrative and office support functions
• Answer phone calls, emails, and communicate professionally with clients, vendors, and subcontractors
• Prepare estimates, invoices, purchase orders, and other construction-related documents
• Maintain and update records, spreadsheets, and project files
• Use QuickBooks for invoicing, expense tracking, payroll support, and bookkeeping tasks
• Coordinate schedules, meetings, and appointments
• Track project progress, permits, materials, and deadlines
• Assist with data entry and reporting using Excel and Microsoft Office applications
• Support management with general office operations and special projects

Qualifications

• Bilingual in English and Spanish (required)
• Experience with QuickBooks (required)
• Proficient in Microsoft Office Suite, especially Excel, Word, and Outlook
• Construction industry knowledge or previous construction office experience preferred
• Strong organizational and multitasking skills
• Excellent communication and customer service skills
• Ability to work independently and meet deadlines
• High attention to detail and problem-solving skills

Preferred Skills

• Experience handling construction invoices, permits, subcontractors, or project coordination
• Knowledge of basic accounting/bookkeeping principles
• Ability to create and manage spreadsheets and reports

Job Type

• Full-time

Schedule

• Monday to Friday
• 9 am - 5 pm (Hours may vary, depending on the season)

Pay

• $20 - $25/ hour, based on experience

Location

• Central Florida

To Apply

Please send your resume and a brief summary of your experience to: angelantonio.narvaez@gmail.com

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule

Application Question(s):

• Able to legally work in the US?

Education:

• Associate (Required)

Language:

• Spanish (Required)

Willingness to travel:

• 25% (Required)

Work Location: Hybrid remote in Groveland, FL 34736