Administrative Assistant (Construction Operations)

Administrative Assistant (Construction Operations)

Company: Sadler Construction, Inc.
Location: Near Eagle Grove, IA (In-Office)
Schedule: Part-Time (20–30 hours/week, potential to grow)

About Us

Sadler Construction, Inc. is a fast-paced construction company focused on delivering high-quality work while maintaining strong financial and operational control. We’re looking for someone who doesn’t just complete tasks—but understands how work flows through a business and stays one step ahead.

Position Overview

This is not your typical admin role. You’ll play a key part in keeping projects, financials, and operations moving smoothly. The right person is organized, detail-driven, and able to anticipate what needs to happen next without constant direction. You’ll work closely with leadership on job costing, payroll allocation, billing support, and day-to-day operations.

Key Responsibilities

Job Costing & Financial Support

• Assist with tracking job costs (labor, materials, subs)
• Categorize labor by work comp codes and projects
• Help maintain accurate data between Excel and QuickBooks
• Support invoicing and billing processes

Administrative & Operations

• Maintain organized digital and physical filing systems
• Track project documentation (contracts, permits, compliance)
• Assist with scheduling, follow-ups, and internal coordination
• Update pricing sheets and internal trackers

Construction Workflow Support

• Help ensure jobs are progressing administratively (not just in the field)
• Identify missing information or bottlenecks before they become issues
• Communicate with team members to keep projects moving

What We’re Looking For

Must-Have:

• Strong organizational and time management skills
• Ability to complete tasks AND think ahead to the next one
• Comfortable working in a fast-paced, sometimes unstructured environment
• Strong attention to detail (especially with numbers/data)
• Basic to intermediate experience with Excel and/or QuickBooks

Preferred (but not required):

• Experience in construction, accounting, or operations
• Familiarity with job costing or payroll allocation
• Experience with systems like QuickBooks, Excel dashboards, or CRMs

What Makes This Role Different

• You’ll gain real experience in construction operations, finance, and project management
• Opportunity to grow into a larger role as the company expands
• Direct exposure to how a business actually runs—not just admin tasks

Who This Is NOT For

• Someone who needs constant direction or supervision
• Someone who prefers repetitive, clearly defined tasks only
• Someone uncomfortable with accountability or problem-solving

How to Apply

Please submit your resume along with a short note explaining:

• Why this role interests you
• An example of a time you took initiative without being asked

Work Location: In person