Administrative Assistant (Construction & Property Management)

Job Overview

This is a direct hire position with a local construction and property management company. No third parties or agencies are involved. No fees are required from applicants at any stage.

We are seeking a highly organized and reliable Administrative Assistant to support daily operations across construction projects and property management.

This role is responsible for keeping the business organized, managing paperwork, tracking finances, and ensuring smooth day-to-day operations.

We are looking for someone who can take ownership of tasks, stay on top of details, and work independently.

Responsibilities

• Create and send invoices to clients
• Track payments and follow up on outstanding balances
• Organize and maintain contracts, project files, and documents
• Manage bookkeeping tasks using QuickBooks (categorizing transactions, tracking expenses, maintaining records)
• Track employee hours and assist with payroll preparation
• Maintain tenant records, leases, and rent tracking
• Communicate with clients, tenants, and vendors as needed
• Keep all business operations organized and up to date

Requirements

• Strong organizational skills and attention to detail
• Experience using QuickBooks (or similar accounting software)
• Experience with administrative work or bookkeeping
• Comfortable using computers, email, and spreadsheets
• Strong communication skills (phone, text, and email)
• Ability to manage multiple tasks independently

Preferred (Not Required)

• Experience in construction or property management
• Familiarity with Jobber or similar software
• Bilingual (English/Spanish) is a plus

Position Details

• Part-time (20 hours per week)
• Flexible schedule
• Opportunity to grow into a larger role over time

To Apply

Please include a brief message describing your experience with QuickBooks, organization, and administrative work.

You will be working directly with the owner of the company.

Pay: $18.00 - $20.00 per hour

Expected hours: 20.0 per week

Work Location: Hybrid remote in Vestal, NY 13850