Administrative Assistant (contract)

Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

We are looking for a highly organized, proactive, and detail-oriented administrative professional to join a dynamic and fast-paced integrated marketing organization. This role is central to enabling operational excellence by supporting two senior General Managers and working in close partnership with Chiefs of Staff, Business Managers, and cross-functional stakeholders. The ideal candidate thrives in an environment where priorities shift quickly, exercises sound judgment and discretion, and brings a strong sense of urgency and ownership to every task. From managing complex executive calendars to coordinating team events and tracking project deliverables, this individual will serve as a critical operational backbone for a high-performing marketing leadership team.

Job Responsibilities:

• Provide high-level administrative support to two General Managers, including calendar management, meeting coordination, and travel planning

• Manage complex, fast-changing schedules across multiple leaders, proactively anticipating conflicts and resolving them with sound prioritization

• Coordinate logistics for team meetings, Town Halls, offsites, and morale events, including venue selection and material preparation

• Track project timelines, coordinate across teams, and manage deliverables to ensure seamless execution

• Manage expenses for senior leaders, ensuring compliance with internal financial policies

• Partner with internal stakeholders including Chiefs of Staff, Business Managers, Executive Administrators, and Program Managers to align on business priorities

• Maintain confidentiality and exercise professional judgment when handling sensitive information

• Ensure compliance with internal policies and contribute to a culture of respect, inclusivity, and integrity

• Respond with urgency and effectiveness to shifting leadership and team needs

Requirements:

• 8 to 10 years of experience in administrative, business support, or customer service roles supporting executive-level management

• Proven expertise in executive calendar and travel management, event planning, and expense tracking

• Demonstrated experience working in a global or cross-functional team environment

• Experience mentoring peers and contributing to team development is preferred

• Bachelor's degree in Business Administration, Human Resources, Marketing, Communications, or equivalent experience preferred

• Advanced proficiency in Microsoft Outlook, with demonstrated ability to manage high-volume, complex executive calendars

• Strong calendar management skills across multiple senior leaders, including prioritization and conflict resolution

• Project and task management capabilities, including tracking timelines, coordinating across teams, and managing deliverables

• Excellent written and verbal communication skills with a high degree of responsiveness

• Strong organizational skills and attention to detail, with the ability to manage multiple competing priorities independently

• Proficiency in procurement and financial tools including MyOrder, MSInvoice, and GSR

• High level of professionalism, discretion, and tact in handling confidential matters

• Self-starter mentality with a strong sense of initiative, ownership, and urgency

• Ability to adapt quickly in a fast-paced, ever-changing environment

Additional Details:

• Location: Redmond, WA (Hybrid: 3 days/week)

• Duration: 12 months

• Pay Range*: $32.50 - $37 per hour

• Weekly Schedule: 40 hours

• Job Status: Non-Exempt

• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This role is eligible for the following benefits:

• Medical, dental & vision

• Hospital plans

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)

• Company paid short and long-term disability

• Health & Dependent Care Spending Accounts (HSA & DCFSA)

• Employee Assistance Program

• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

• 
  We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.