Administrative Assistant - Contracts

Description

General Description:
The Contracts & Claims Assistant provides day to day administrative support to the Contract & Risk division of the Company. Performs daily activities in accordance with applicable risk management policies, procedures, methods, and techniques.

Essential Duties:
Sets up document tracking log and directory per project, including current insurance and Union Status.
Reviews all project specific Subcontracts and Purchase Orders for accuracy and logs and scans Subcontractor contracts for tracking. Assist with creation of new project information packets, subcontracts, and purchase order as needed.
Understands Preliminary Lien and Release procedures, ensuring vendor compliance, and creating and tracking of Preliminary Notices.
Assists with project compliance and resolves discrepancies as needed.
Requests and verifies Bay Cities’ Project Certificates of Insurance, reviewing, approving, and maintaining insurance records, compliance reports, and databases for the division.
Performs general office duties, writing correspondence and assisting in preparing reports on a variety of matters.

The above list is intended to describe the general nature and level of work being performed by the incumbent(s) of this job. It is not intended to be an exhaustive list of all responsibilities and activities required of this position.

Education: High school graduate or GED

Skills: Proficient in:
Microsoft Word
Microsoft Excel
Microsoft Outlook
Data Entry
Adaptable to change
Strong organizational skills
Excellent attention to detail
Friendly and professional communication skills
Self-motivated

This will acknowledge that Bay Cities Paving & Grading, Inc. is an E-Verify and Equal Opportunity Employer. Employment with Bay Cities Paving & Grading, Inc. is "at-will." This means that you may terminate your employment at any time with or without notice or cause. It also means that the company can terminate your employment, at any time, with or without notice or cause.

Position location: Concord, CA

We are an Equal Opportunity Employer (EOE AA M/F Vet/Disability)

H1B Visa sponsorship is not available for this specific position. To all recruitment agencies: Bay Cities does not accept agency resumes. Please do not forward resumes to our job alias, Bay Cities employees or any other company location. Bay Cities is not responsible for any fees related to unsolicited resumes.