Administrative Assistant cum Procurement Officer

Procurement Officer:

• Lead operational procurement, including sourcing, purchasing, and monitoring deliveries.
• Prepare and process purchase orders and documents in accordance with company policies, procedures, and specifications.
• Coordinate with the operations team on costing and quotations. Demonstrate expertise in sourcing materials quickly at competitive prices. Handle both local and overseas purchases.
• Arrange, monitor, and coordinate import and export shipments. Maintain and control all purchase files.

• Purchase supplies and equipment for Smart Home Automation and resolve any discrepancies in purchases or deliveries.
• Ensure purchases are accurately invoiced, completed, and delivered promptly.
• Communicate and negotiate with vendors to secure the best prices.
• Create and maintain a list of device stocks.
• Monitor incoming and outgoing devices.
• Check the quantity of devices in the stockroom.
• Receive deliveries and verify contents.
• Prepare lists and quantities of devices required for each project.

Administrative Assistant:

• Computer literate with the ability to use Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong analytical skills in handling big data and complex information.
• Resourceful and able to work independently with minimal supervision.
• Create and maintain a file record for the company’s daily expenses.
• Ensure all client contract copies are properly encoded and stored in the system.
• Perform general office duties as required.

Job Type: Full-time

Language:

• English and Tagalog (Required)