Administrative Assistant / Dispatch

Job Overview
We are seeking a dynamic and organized Administrative Assistant / Dispatch to join our team! This vital role combines front desk responsibilities with dispatch duties, ensuring smooth communication, efficient scheduling, and exceptional customer support. As the first point of contact for visitors and callers, you will manage office operations while coordinating dispatch activities to keep our operations running seamlessly. Your proactive approach, strong organizational skills, and ability to multitask will help create a positive and productive work environment. This paid position offers an exciting opportunity to develop your administrative and office management skills in a fast-paced setting.

Duties

• Report directly to the manager.
• Answer multi-line phone systems with professionalism and courtesy, providing excellent customer service.
• Manage front desk operations, including filing, data entry, and maintaining a welcoming office environment.
• Coordinate dispatch activities by scheduling appointments, tracking deliveries, and communicating with field teams.
• Utilize computer skills to update records using internal software.
• Coordinates upcoming work orders with the other branch offices.

Experience

• Prior administrative experience is required; familiarity with dispatch a plus.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Bilingual abilities are highly desirable to assist diverse clients and team members.
• Personal assistant experience that includes calendar management and scheduling is preferred.

Work Schedule: Monday - Friday 7:00AM - 4:00PM

Join us in this energetic role where your organizational talents will shine! We value proactive individuals who thrive on multitasking and delivering exceptional support. If you’re ready to contribute to a vibrant team while honing your administrative expertise, we’d love to hear from you!

Pay: $22.00 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

License/Certification:

• Drivers License (Required)

Work Location: In person