Administrative Assistant (Entry Level – Recent Graduates Welcome)

About Us

Exciting new addition to the nightlife scene — a sleek, modern venue focused on premium service and unforgettable experiences. As we prepare to open our doors, we're looking for a motivated and detail-oriented Administrative Assistant.

Club X is preparing for an opening and is looking for a motivated, organized Administrative Assistant to join our growing team. This position is ideal for a recent college graduate or early-career professional who wants to gain hands-on experience working directly with business leadership in a fast-paced hospitality and entertainment environment.

This role offers the opportunity to learn operations, business administration, vendor management, and event coordination while helping build a newly revitalized brand.

If you’re organized, detail-oriented, and eager to grow professionally, we want to hear from you.

Key Responsibilities

• Manage calendars, meetings, and scheduling for ownership and management
• Answer and direct phone calls and emails in a professional manner
• Organize and maintain digital and physical filing systems
• Assist with vendor communications and service coordination
• Help prepare reports, spreadsheets, and internal documents
• Support HR tasks including onboarding paperwork and employee records
• Assist with invoices, purchase orders, and basic bookkeeping coordination
• Coordinate deliveries, appointments, and service providers
• Provide general administrative and office support as needed

Qualifications

• Bachelor’s degree preferred (Business, Communications, Hospitality, or related field)
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace, QuickBooks (major plus)
• Detail-oriented with the ability to multitask
• Positive attitude and willingness to learn
• Ability to maintain confidentiality and professionalism
• Interest in hospitality, entertainment, or business operations is a plus

Compensation & Benefits

• Salary: $45,000 – $49,000 per year (based on experience)
• Health benefits available
• Paid time off
• Professional development and growth opportunities
• Employee perks and discounts
• Opportunity to work directly with leadership and gain real business experience

Schedule

Full-time position
Monday – Friday schedule with occasional flexibility during major events or busy periods.

Who This Job Is Perfect For

• A recent graduate or early career professional looking to build real-world business experience
• Someone who enjoys organization, coordination, and problem solving
• A professional who wants exposure to business operations and event-driven environments

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: Hybrid remote in Secaucus, NJ 07094