Administrative Assistant- Estimating

General Description of Job: In general, the Administrative Assistant is responsible for answering phones, greeting guests, and creating submittal and operation & maintenance manuals.

Duties to include but not limited to:

• Ensure coffee is available in the mornings and in the large conference rooms as needed
• Stock paper in printers, on shelves in library, and throw boxes out after supplies are put up
• Communicate office supply needs to purchasing
• Ensure common areas are kept organized (library, printer area, conference rooms, kitchen, etc.)
• Update calendar with people out for the day
• Schedule conference rooms
• Answer phones and greet guests
• Assign badges
• Handle small orders being picked up by customers
• File documents in the library
• Open, sort, distribute, and send mail daily
• Create submittals and operation & maintenance manuals
• Order lunches, flowers, etc. as requested by management
• Process PE license renewals for President
• Assist project managers, estimators, & other office staff on all tasks to include excel sheets, research, or any other document preparation
• Assist President, & Vice Presidents with travel arrangements, personal arrangements or any task that may be needed
• Attend meetings and trainings deemed necessary by management
• Any other tasks, assignments, duties, or projects as requested by management

Physical Requirements

Requirements:

• Customer service oriented
• Great communication skills, both verbal and written
• Highly organized and detail oriented
• Strong technical and computer skills to include Microsoft Office Suite, Word, Excel, Outlook, Power Point, etc.
• Ability to multitask