Administrative Assistant - Food Service

Administrative Assistant - Food Service

Full Time | Days

Masonic Villages of Pennsylvania - Elizabethtown Campus - is immediately hiring for an Administrative Assistant - Food Service.

With over 145 years of providing award-winning care and services across the state of PA, Masonic Villages is driven by our Mission of Love to assist individuals in realizing their potential and enjoying the highest possible quality of life.

Why Choose Masonic Villages:

Each campus is supported by corporate leaders who are fully invested in our Mission of Love and hiring like-minded individuals who are committed to providing heartfelt customer service and contributing to our team environment. When you join our team you can expect:

• Comprehensive industry-leading benefits package ***
• Vacation Time/Flex Time and Paid Holidays ***
• Pay on-demand. Access to a portion of your earned wages in real-time.
• Discounted Grocery gift cards
• Tuition and Educational Reimbursement ***
• Discounts for onsite Daycare
• Free Gym and Pool Membership ***
• Paid lunch break ***
• Discounted tickets for movies, theme parks, hotels, and MORE!
• Shoe discounts
• Cell phone discounts
• Weekend differentials and additional shift differentials!
• Employer matched Retirement Savings with free financial planning ***
• Employer - sponsored Employee Assistance Program (EAP)
• A commitment to growing our leaders with leadershipmentorship programs available

Key: *** = Full TimePart Time Regular Staff Only

As an Administrative Assistant - Food Service, you will carry out our Mission of Love by overseeing general office tasks and administrative duties, such as directing communications between colleagues and customers, organizing schedules and events, entering data, bookkeeping, and maintaining office equipment.

Our Administrative Assistant - Food Service is responsible for the following:

• Maintains department files in an accurate and efficient manner.
• Provides administrative support services to the RL DiningCulinary team and Sr.
• Administrative Assistant.
• Prepares and distributes correspondence, compiles reports, completes other documentation
• as needed and directed.
• Responsible to prepare/draft and submit the "What You Need to Know" article on a weekly basis.
• Receives and processes all employee documentation (i.e. coaching/counseling reports/commendations) as received for review by the Director or Assistant Director.
• Answers telephone calls, relays messages in a professional and efficient manner.
• Issues, prepares, and processes material requests, purchase orders and invoices.
• Issues catering bills, reconciles payments and prepares deposits for finance.
• Prepares and distributes the administrative staff schedule on a bi-weekly basis.
• Schedules and attends meetings as directed. Also prepares notes as needed and directed for meetings.
• Oversees and assists with Full Count concerns/questions from residents and staff.
• Enters changes of resident meal plans in Full Count as well as reviewing resident charges

What You Have as am Administrative Assistant - Food Service:

• High School graduate preferred or equivalent.
• Three years of related office experience preferred.
• Current knowledge of office software such as Microsoft Word, Excel or related software.
• Current knowledge of the operation of general office equipment.
• Effective written, oral communication skills and organizational skills required.

We are proud to be an equal opportunity employer.