Administrative Assistant (Footville WI)

Job Summary

HQ Accounting & Tax Service is a growing bookkeeping and tax firm looking for an organized, dependable, and adaptable Administrative Assistant to help keep daily operations running smoothly.

This is a hands-on support role where you will help organize client information, manage office systems, assist with communication, and support the team behind the scenes so senior staff can focus on client work. The ideal candidate is detail-oriented, trustworthy, professional, and comfortable juggling a variety of responsibilities throughout the day.

We’re looking for someone who enjoys staying organized, takes pride in doing things well, and wants to grow with a successful and expanding business. Our owner is kind, supportive, and team-focused - but also values accountability, initiative, and excellence.

Responsibilities:

• Support client onboarding and bookkeeping workflows by organizing client information, documents, and internal checklists
• Maintain and update tracking systems, spreadsheets, and internal databases
• Help transition work from paper and Excel into TimeSolv and other firm systems
• Organize and maintain electronic and paper filing systems, binders, and office records
• Make and receive client phone calls professionally and courteously
• Follow up on voicemails and ensure communication is documented appropriately
• Assist with TimeSolv timekeeping and related administrative tasks
• Maintain office supply inventory and purchase supplies within company guidelines
• Handle confidential client and financial information with discretion and professionalism
• Provide general administrative and project-based support to senior staff, especially during busy seasons

Qualifications:

• High school diploma or GED (or equivalent experience)
• Approximately 2 years of experience in administrative support, office support, customer service, or a related role
• Basic computer skills, including Microsoft Office and Google Workspace
• Comfortable learning QuickBooks, TimeSolv, and other office systems
• Ability to work with spreadsheets, data entry, sorting, and organization tasks
• Strong organizational skills and attention to detail
• Ability to multitask, shift priorities, and meet deadlines in a fast-paced environment
• Clear and professional communication skills, both written and verbal
• Willingness to ask questions, learn, and take initiative
• High level of trustworthiness and respect for confidentiality

Schedule & Compensation:

• Part-time, nonexempt position
• Generally scheduled between 9:00 a.m. – 5:00 p.m.
• Starting at approximately 25 - 30 hours per week, with potential for additional hours as the business grows
• On-site only (Footville, WI); no remote work
• $17–$19/hour
• PTO, paid holidays, and professional development support included

Additional Requirements

• Background check, credit check, and drug screening required
• Work authorization required

Pay: $17.00 - $19.00 per hour

Benefits:

• Paid time off

Application Question(s):

• Do you have experience using spreadsheets?

Experience:

• administrative support, customer service, or a similar role: 2 years (Preferred)

Work Location: In person