Administrative Assistant for CEO

Job Summary
We are seeking a highly organized and proactive Administrative Assistant to support our CEO with a wide range of administrative and executive support duties. This vital role ensures smooth daily operations, manages complex schedules, coordinates projects, and provides exceptional office management. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to help our leadership team stay focused and efficient. This paid position offers an exciting opportunity to be an integral part of a dynamic organization committed to excellence and growth.

Duties

• Manage the CEO’s calendar, schedule appointments, meetings, and travel arrangements using Microsoft Outlook Calendar and Google Workspace.
• Prepare, proofread, and transcribe correspondence, reports, and presentations with precision.
• Coordinate special projects and events from planning through execution, ensuring all details are handled professionally.
• Handle incoming calls with professionalism using multi-line phone systems and maintain excellent phone etiquette.
• Oversee office management tasks including filing, data entry, bookkeeping with QuickBooks, and maintaining office supplies inventory.
• Assist with personal tasks for the CEO as needed, acting as a reliable personal assistant to facilitate daily routines.
• Support clerical functions such as proofreading documents, transcription, data entry, filing systems, and front desk responsibilities.

Skills

• Proven experience in administrative support or office management roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and Microsoft Outlook Calendar.
• Experience with QuickBooks for bookkeeping and basic financial record keeping.
• Excellent typing speed combined with strong proofreading and transcription abilities.
• Demonstrated ability to coordinate projects efficiently while managing multiple priorities simultaneously.
• Exceptional customer service skills coupled with professional phone etiquette on multi-line phone systems.
• Strong attention to detail in clerical tasks such as filing, data entry, and document management using DocuSign or similar platforms.
• Knowledge of office procedures including filing systems, front desk operations, and office experience in a fast-paced environment. This role is perfect for a motivated individual eager to contribute to an energetic team while supporting executive leadership at the highest level. If you thrive in a busy environment where your organizational talents can shine—this is your opportunity!

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person