Administrative Assistant for Liturgy

Description:

SUMMARY

The Administrative Assistant for Liturgy supports the Pastor and Director of Liturgy in the preparation and coordination of all parish liturgical celebrations. The position also includes oversight of the liturgical environment and provides general administrative support. Responsibilities vary based on parish or departmental needs.

The Diocese of Orlando’s four core values lay the foundation for the work performed by employees.

• Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living.
• Respect: Affirming each person’s God-given dignity and uniqueness.
• Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
• Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties and functions outlined herein are representative of the types of tasks performed within this classification. They are not listed in any order of importance. The omission of specific duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this role. Other duties may be required and assigned.

• Assist the Director of Liturgy in preparing ritual books for daily and weekend Masses, as well as special liturgies throughout the liturgical year
• Ensure all liturgical materials are properly organized, updated, and ready for use
• Coordinate and maintain the liturgical environment, including seasonal décor and sacred spaces, in accordance with the norms of the Church
• Help schedule and communicate with liturgical ministers as needed
• Maintain inventory of liturgical supplies and assist with ordering when necessary
• Provide administrative support such as managing calendars, preparing documents, and responding to communications
• Assist with planning and execution of major liturgical celebrations such as Holy Week, Christmas, and other solemnities
• Perform other duties as assigned

Requirements:

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Practice of the Catholic faith is required. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION and/or EXPERIENCE

High school diploma or equivalent required. Possesses a strong knowledge of Church liturgical documents, ritual books; knowledge and experience of liturgical music is a plus. Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

OTHER SKILLS AND ABILITIES

• Strong organizational and interpersonal skills with attention to detail.
• Ability to perform clerical and administrative tasks with accuracy and efficiency.
• Ability to read, interpret, and compose routine correspondence with a strong command of the English language.
• Ability to prioritize work, manage multiple tasks, and meet deadlines with moderate independence.
• Ability to respond to inquiries from diocesan entities, parishioners, and members of the business community in a professional manner.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to learn and apply office systems, processes, and procedures.

WORKING CONDITIONS

The employee may be required to work beyond a standard 8-hour day, including evenings and weekends. Must be able to manage multiple tasks and work effectively in a moderately fast-paced environment.

PHYSICAL REQUIREMENTS

Tasks require the ability to exert light physical effort in sedentary to light work, which may involve lifting, carrying, pushing, and/or pulling objects and materials of light weight (up to 10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. The position requires the ability to sit and stand for extended periods, as well as reach, grasp, and perform tasks requiring manual dexterity. Must be able to see both up close and at a distance and use standard office equipment, with or without reasonable accommodation. Must be able to communicate effectively in both verbal and written form.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.