Administrative Assistant for Professional and Technical Dept

General Function

Under general supervision the administrative assistant works in a collaborative team manner to provide clerical, organizational, and administrative support for the College. This will include, but not limited to; typing, data entry, reception, maintain inventory of office supplies, completing requisitions, distributing mail, handling incoming calls, arranging appointments, operating and maintaining various office equipment. Duties also include assisting faculty with clerical needs; working effectively with co-workers, students, and the public.

Essential Duties and Responsibilities

• Provides administrative and clerical support for the Dean of Professional and Technical programs and faculty members, (Full-time and adjunct)
• Coordinates daily office operations
• Assists the Dean in planning, organizing, coordinating, directing, and executing the administrative functions of the division
• Collects and reviews timesheets, leave forms and other payroll related information for appropriate faculty and staff of the division.
• Calculates, enters, and produces adjunct faculty contracts
• Prepares and submits pertinent paperwork associated with new hires
• Serves as the adjunct faculty liaison (i.e., room key requests)
• Exceptional working knowledge and ability to perform tasks required of the Curriculum Module of (CIS) Colleague, Self Service, and Watermark Faculty Success
• Coordinates the collection and submission of textbook adoption forms to the BCC bookstore and Curriculum Coordinator
• Maintains and populates shared information on Microsoft TEAMS
• Edits, prepares and distributes information into Microsoft TEAMS and Watermark Faculty Success related to course syllabi, budget sheets, faculty rosters and P&T student enrollment data
• Monitors, orders, and maintains office supplies and instructional materials for the division
• Develops and submits purchase requisitions via E-Procurement
• Prepares and submits pertinent paperwork associated with faculty travel
• Exceptional working knowledge of and the ability to navigate the NCCC Combined Course Library
• Assists all faculty with the day-to-day office functions
• Assigns, maintains, collects and distributes faculty mail in the McLamb building
• Oversees working conditions of office equipment
• Designated point person to create and submit work order requests for the division
• Reviews semester course schedules and supports Faculty with sending changes to Curriculum Coordinator
• Assists in editing instructional portions of college catalog and other college related publications
• Works in a multi-task environment, requiring organizational and interpersonal skills
• Serves on college committees as needed
• Performs other related duties as required
• Confidentiality is imperative

Minimum Qualifications

• Associate’s Degree from an accredited institution and three years of related experience or equivalent combination of education and experience
• Proficiency in Microsoft Office applications including Microsoft Teams
• Completes tasks in a timely manner
• Ability to communicate with all levels of employees of the College
• Positive attitude is required

Preferred Requirements

• Three or more years of experience in an academic setting, community college preferred
• Proven ability to work with diverse population including administration, faculty, staff, and students,

• Working knowledge of Colleague

BCC is an Equal Opportunity Employer