Administrative Assistant for Publishing

SCT is a management consulting firm supporting mission-critical operations across the U.S. Government. We are pursuing a contract to support the U.S. Coast Guard Directives and Publications Division, which manages lifecycle publishing for Commandant Instructions (CIs), ALCOAST messages, forms, and related policy products under the Directives System Program. This position supports audit-ready publishing production, internal control compliance, and Sponsor coordination. This position is contingent upon contract award. This is a U.S.-based, full time, remote role requiring a Common Access Card (CAC) and use of government-furnished equipment in an unclassified environment.

Position Summary

The Journeyman Administrative Assistant for Publishing supports publication tracking, reporting, and documentation management. This role ensures accurate status updates, maintains production trackers, and supports Sponsor communication workflows. The position contributes to internal control documentation and compliance support in a structured publishing environment.

Core Responsibilities

• Monitor shared inboxes and route Sponsor inquiries.
• Maintain publication status trackers in SharePoint/Power Apps.
• Update lifecycle data and ensure tracking accuracy.
• Support monthly progress report preparation.
• Maintain audit documentation records.
• Coordinate scheduling for scrum meetings (as assigned).
• Provide basic editing and formatting support.
• Maintain organized digital file repositories.
• Assist with forms documentation tracking.
• Support correspondence routing and follow-up.

Required Qualifications

Required

• High school diploma (Associate's preferred).
• Minimum 1 year customer service or administrative support experience.
• Proficiency in Microsoft Office suite.
• Beginning to intermediate Power Apps proficiency
• Typing proficiency of at least 35 words per minute.
• Strong written English proficiency.
• Ability to obtain/maintain CAC.
• Familiarity with SharePoint or workflow systems.

Preferred

• Experience maintaining trackers or compliance documentation.
• Experience supporting federal or military administrative processes.

Location: Remote

Travel: Not required outside of retrieving CAC