Administrative Assistant / Front Desk

Overview
This Monday - Friday position is a chance to join our dynamic team as an Administrative Assistant / Front Desk professional, where your energy and organizational skills will be the heartbeat of our business. In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming environment while managing essential administrative tasks with precision and enthusiasm. Your proactive approach will help keep our operations running smoothly, supporting team members and clients alike with professionalism and warmth.

Responsibilities

• Greet visitors warmly, assist with check-in procedures, and direct them appropriately to foster a positive first impression
• Assisting with employee new hire paperwork, onboarding processes
• Assisting with creating and maintaining an activity calendar and monthly newsletter for families
• Notetaking at staff and resident meetings
• Manage multi-line phone systems with courteous phone etiquette, screening and directing calls efficiently
• Handle incoming correspondence, emails, and inquiries promptly using strong computer literacy skills in Microsoft Office and Google Workspace
• Maintain organized filing systems, perform data entry, and proofread documents to ensure accuracy and clarity
• Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings or events
• Provide excellent customer service by addressing client needs, supporting customer support initiatives, and ensuring a seamless experience for all visitors

Requirements

• Proven office experience with strong clerical skills including filing, data entry, and document proofreading
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience managing multi-line phone systems and demonstrating professional phone etiquette
• Strong interpersonal skills with a friendly demeanor suitable for front desk responsibilities and customer support roles
• Previous experience in medical roles or as a personal assistant is a plus but not required
• Demonstrated time management skills to handle multiple responsibilities efficiently while maintaining attention to detail.

This paid position offers an exciting opportunity to develop your administrative expertise while making a meaningful impact on daily office operations. We value energetic individuals who thrive on organization, communication, and delivering exceptional service. If you’re ready to bring your positive attitude and proactive mindset to our team, we look forward to welcoming you aboard!

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Experience:

• Assisted living: 1 year (Preferred)

Work Location: In person