Administrative Assistant - Growth Opportunity

We're looking for a sharp, proactive Admin Assistant to work side-by-side with our Business Development leader across a growing portfolio of construction and restoration companies. This is a high-visibility role for someone who wants real access, real responsibility, and a clear path forward.

What You'll Own

Manage the Business Development executive's calendar end-to-end: Anticipate conflicts before they happen, own email follow-up on his behalf, all inbound communications triaged and responded to within 24 hours, track active proposals, RFPs, and BD deadlines across multiple companies and flag them well in advance. Draft correspondence, prepare briefings, and put together pitch materials and presentations. Coordinate with internal teams, GC partners, and sister company leadership on the executive's behalf. Keep filing systems, contact databases, and admin records organized and current across MS Office and Dropbox Process expense reports and invoices in QuickBooks Online as needed.

Why this role is different

• This isn't a typical "good luck getting 5 minutes with your boss" role. You'll have direct access to the Business Development leader — by phone, in person, whenever you need it. He's invested in your success and will be a resource you can lean on every day.
• This role is built to launch careers, not park them. We're a growing multi-company organization and we actively develop people. The right person will gain real exposure to project management, contract management, business development, and financial management.
• Real autonomy. You'll run your own world. This isn't micromanaged. Make decisions, own your outcomes.
• Intentional growth. We'll expose you to operations, finance, and project management. Your next role here is part of the plan.

What We're Looking For

• 5+ years in an EA, admin, or office support role reporting to senior leadership
• Construction, restoration, or field-service background strongly preferred
• Excellent written communication, writing professionally and kindly. Following up thoroughly.
• Proficient in MS Office (especially Outlook, Word, Excel) and Dropbox
• Bilingual English/Spanish highly preferredY
• Ambition & Proactivity. You don't wait to be told. You see what needs to happen and you handle it.

Pay: $23.00 - $26.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Application Question(s):

• Please describe your reason for applying/interest in this role

Ability to Commute:

• Manassas, VA 20112 (Preferred)

Work Location: In person