Administrative Assistant – Hanson Properties LLC – Dubai - (Real Estate Industry)

Location: Green Community DIP - Dubai, UAE
Employment Type: Full-time

About Us:
Hanson Properties is a trusted and dynamic real estate company specializing in property sales, leasing, and management across Dubai and the UAE. We are committed to providing exceptional client service and maintaining the highest standards of professionalism. To support our growing operations, we are looking for a highly organized and proactive Administrative Assistant to join our growing team. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask in a fast-paced real estate environment.

Job Responsibilities:

As the first point of contact for our clients, you will play a key role in creating a welcoming and professional atmosphere in the office. Your responsibilities will include:

• Greeting clients and visitors warmly and directing them to the appropriate departments or agents.
• Answering, screening, and professionally forwarding incoming phone calls.
• Managing front desk operations, including appointments, walk-ins, and daily inquiries.
• Handling emails and correspondence efficiently and maintaining accurate records.
• Coordinating meeting room bookings and assisting with office scheduling.
• Maintaining a clean, organized, and professional reception area.
• Supporting the administrative team with data entry, filing, and document preparation.
• Managing courier and mail services.
• Upholding company standards and confidentiality at all times.
• Provide administrative support to the sales and leasing team.
• Manage property listings on portals such as Bayut, Dubizzle, Property Finder, etc.
• Maintain and update property databases and client records.
• Prepare and organize documents such as tenancy contracts, listings, and reports.
• Schedule meetings, property viewings, and follow-ups.
• Coordinate with agents, landlords, and tenants for smooth operations.
• Assist in preparing marketing materials and social media posts.
• Ensure office supplies, files, and records are properly managed.

Qualifications & Skills:

• Minimum 2 years of experience in a similar administrative role (Real Estate experience preferred).
• Strong knowledge of MS Office (Word, Excel, PowerPoint), DLD, RERA and CRM systems.
• Excellent communication and organizational skills.
• Fluency in English (Arabic or other languages is a plus).
• Ability to multitask and prioritize tasks effectively.
• Positive attitude, professionalism, and attention to detail.
• UAE experience preferred.
• Bachelor’s degree or diploma (preferably in Business Administration or related field).
• Minimum 1–2 years of experience as a receptionist, front desk officer, or administrative assistant (real estate experience preferred).
• Excellent verbal and written communication in English (Arabic or other languages are a plus).
• Proficient in MS Office (Word, Excel, Outlook) and familiar with CRM systems.
• Strong multitasking and organizational skills.
• Friendly, approachable, and client-focused personality.
• Professional appearance and demeanor.
• Ability to handle confidential information with discretion.
• Punctual, reliable, and adaptable in a fast-paced environment.

What We Offer:

• Professional and supportive work environment.
• Career growth opportunities within the real estate sector.
• Exposure to a dynamic and client-focused industry.

To Apply:
Interested candidates are invited to send their CV with a recent photo to admin@hansonuae.com with the subject line:
“Application for Administrative Assistant ”

Job Type: Full-time

Pay: AED2,000.00 - AED4,000.00 per month