Administrative Assistant – High-Performance Role (Full-Time, On-Site)

About Us

We are a well-established association with 17 years of success, known for professionalism, efficiency, and strong client relationships. We are the National Home Watch Association, setting the standard for professionalism in our industry. We value individuals who take initiative, pay attention to detail, and represent our organization with excellence. We are hiring a serious, long-term Administrative Assistant who operates with accuracy, professionalism, and accountability.

Compensation & Benefits

$23–$26 per hour (based on experience, to start) Top candidates may start at the higher end and be fast-tracked for increases based on performance Performance-based bonuses 401(k) with company match Paid time off (PTO)

READ BEFORE APPLYING – STRICT REQUIREMENTS

Do NOT apply if:

· You want remote work

· You are seeking temporary or seasonal work

· You are not available full-time, on-site

· You lack confidence in your writing or communication skills

· You are not comfortable using computers and multiple systems daily

Position Overview

We are seeking a detail-oriented, tech-savvy professional who communicates clearly, stays organized under pressure, and can manage multiple responsibilities independently.

Core Responsibilities

· Communicate with clients and prospective clients professionally (phone, email, virtual)

· Manage schedules, calls, and daily office operations

· Perform data entry and maintain accurate records

· Organize and maintain filing systems

· Draft professional communications

· Support operations with efficiency and attention to detail

Minimum Qualifications (Non-Negotiable)

· 1–3+ years administrative experience

· Tech-savvy — able to quickly learn systems

· Proficient in Microsoft Office Excellent spelling and grammar (this WILL be evaluated)

· Strong multitasking and organizational skills

· Professional communication ability Dependable and seeking long-term employment

Preferred (Strong Advantage)

· QuickBooks

· Canva skills

· Marketing experience

· Knowledge of GAPs

· Positive attitude and team mindset

How to Apply (REQUIRED – READ CAREFULLY)

· Submit your resume

· AND complete ALL sections below:

1. Professional Summary (5–7 sentences) Include:

· Your admin experience

· Your comfort with software/computers

· Why you want a long-term role

2. Scenario (2–3 sentences)

· How do you handle multiple priorities, a ringing phone, and an urgent request at the same time?

3. Personality Insight (1–2 sentences)

· What makes you dependable in a fast-paced environment?

4. Mini Test (Attention + Critical Thinking)

· You receive an email from a client with multiple spelling errors and unclear instructions. What steps do you take before responding?

At the end of your application, include this exact phrase: “Detail matters.”

Applications missing this phrase will not be considered

How to Apply (REQUIRED – READ CAREFULLY)

· Submit your resume

· AND complete ALL sections below:

1. Professional Summary (5–7 sentences) Include:

· Your admin experience

· Your comfort with software/computers

· Why you want a long-term role

2. Scenario (2–3 sentences)

· How do you handle multiple priorities, a ringing phone, and an urgent request at the same time?

3. Personality Insight (1–2 sentences)

· What makes you dependable in a fast-paced environment?

4. Mini Test (Attention + Critical Thinking)

· You receive an email from a client with multiple spelling errors and unclear instructions. What steps do you take before responding?

At the end of your application, include this exact phrase: “Detail matters.”

Applications missing this phrase will not be considered

Bonus

Applicants who demonstrate any familiarity with the National Home Watch Association will be viewed more favorably.

Important Questions

· Can you work full-time on-site at this location?

· Are you seeking long-term employment?

· How many years of administrative experience do you have?

· What is your computer proficiency level?

· Are you comfortable using multiple systems daily?

· Are you confident in your spelling and grammar skills?

· Do you have experience with QuickBooks, Canva, or similar tools?

· Are you willing to undergo a criminal background check?

Poor grammar, incomplete responses, or generic answers = automatic rejection

Applicants who demonstrate any familiarity with the National Home Watch Association will be viewed more favorably.

Pay: $23.00 - $26.00 per hour

Benefits:

• 401(k) matching
• Paid time off
• Professional development assistance
• Retirement plan

People with a criminal record are encouraged to apply

Application Question(s):

• • Can you work full-time on-site at this location?
• Are you seeking long-term employment?
• How many years of administrative experience do you have?
• What is your computer proficiency level?
• Are you comfortable using multiple systems daily?
• Are you confident in your spelling and grammar skills?
• Do you have experience with QuickBooks, Canva, or similar tools?
• Are you willing to undergo a criminal background check?

Work Location: In person