Administrative Assistant hybrid

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team in a hybrid work environment. This role offers an exciting opportunity to support daily office operations, manage administrative tasks, and provide exceptional customer service both in-person and remotely. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to ensure smooth office functioning and positive interactions with clients, vendors, and team members. This position is essential in maintaining an efficient workflow while fostering a welcoming office atmosphere.

Duties

• Serve as the front desk point of contact, greeting visitors and managing multi-line phone systems with professionalism and courtesy
• Handle calendar management, scheduling appointments, meetings, and coordinating events using Microsoft Office and Google Workspace tools
• Perform data entry, maintain filing systems, and manage document proofreading to ensure accuracy and organization
• Assist with bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial record keeping and payroll.
• Support office management activities such as supply ordering, inventory control, and maintaining cleanliness of the workspace
• Provide customer support via phone and email, addressing inquiries promptly and professionally while demonstrating excellent phone etiquette
• Manage clerical duties such as typing correspondence, preparing reports, organizing files, and ensuring timely follow-up on pending items

Requirements

• Proven office experience with strong clerical skills and familiarity with office management procedures
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and basic computer literacy
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Strong communication skills in both English and bilingual capabilities to serve diverse clients and team members
• Demonstrated ability to handle multi-line phone systems with professionalism and maintain proper phone etiquette
• Prior experience in administrative support or personal assistant roles is preferred
• Ability to perform data entry accurately while maintaining high attention to detail and proofreading skills
• Familiarity with time management techniques to meet deadlines efficiently

Join us as an Administrative Assistant hybrid where your organizational talents will shine! Be part of a vibrant team dedicated to excellence in office operations while enjoying a flexible work schedule that balances remote work with valuable in-office engagement. Your proactive approach will help create a seamless experience for everyone you support!

Job Type: Full-time

Pay: $21.50 - $28.50 per hour

Work Location: Hybrid remote in Waddell, AZ 85355