Administrative Assistant I

Under the supervision of a Principal or Principal's Secretary, the Administrative Assistant performs a full range of secretarial work and office support duties.

Essential Functions

• Exercises sound judgement, tact and courtesy in screening visitors and telephone calls for superiors; provides information or answers to inquiries not requiring superior's attention or refers callers to appropriate source on own initiative.
• Maintains supervisor's appointment schedule, revising as necessary to accommodate changing priorities; contacts others to arrange appointments or conferences; notifies superior in advance of appointments; assembles correspondence, files, and other materials in preparation for meetings.
• Devises attractive and efficient formats for materials not covered by standard formats.
• Reads correspondence and reports and summarizes information to facilitate superior's review.
• Prepares meeting agenda from superior's instructions and other submitted material; provides agendas and related information to superior and others.
• Composes correspondence, independently or with minimal direction; may sign routine correspondence or form letters for superior.
• Makes revises or cancels travel arrangements for superiors; maintains expense records and prepares reports.
• Logs and routes correspondence, information, or work instructions from supervisor to staff members; monitors deadlines and follow-up actions.
• Maintains personal and confidential files and oversees maintenance of other important or sensitive record systems.
• Receives training in or operates personal computers and/or work processors.
• Performs a variety of general office support duties necessary for efficient office operation.
• Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school board's policies and the professional standards.

Desired Qualifications

Required:

• High School Diploma or GED
• Two years of office support experience, including one year in a secretarial role.
• Knowledge of business procedures/protocol.
• Knowledge of English grammar and usage, spelling, punctuation, and vocabulary.
• Knowledge of standard business formats for correspondence, narrative reports, and related materials.
• Ability to exercise sound judgment on a variety of matters guided by general instructions.
• Ability to locate and retrieve information from a variety of sources and to compile the information following general directions.
• Ability to interact with other employees and the public with tact and courtesy.
• Skilled in use of advanced computer programs, including Microsoft Word, Excel, and PowerPoint.
• Good verbal and written communication skills, including the ability to compose business correspondence.