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Administrative Assistant I
JOB SUMMARY: Work involves a wide variety of involved clerical operations, requiring the interpretation of broad guidelines.
ESSENTIAL FUNCTIONS:
- Performs moderate level administrative functions (word processing, presentations)
- May assist with bi-weekly and hourly payroll information
- Prepares bank deposits and statements of revenue as needed
- Prepares and submits billings as needed
- Assists with statistical reporting and facilities management as needed
- Responsible for disbursement, maintenance and reconciliation of petty cash as required
- Establishes, maintains and updates the filing system
- Compiles reports; updates, checks and completes records, forms and documents
- Processes and distributes confidential and sensitive documents
- Answers phones, greets customers
- Performs other general clerical duties (typing, filing, distributing mail, etc.)
- Operates and maintains a variety of office equipment
SUPERVISORY REQUIREMENTS: possibly
KNOWLEDGE/SKILLS/ABILITIES: Preferred Spanish-bilingual. Excellent verbal and written communication skills. Comprehensive knowledge of and skilled in office administrative procedures. Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
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