Administrative Assistant I/Attendance Clerk

The Administrative Assistant (I) to the Director or Principal performs clerical, operational, and confidential administrative work; requires a broad knowledge of the organization and regulations affecting the school or department; and can communicate and interact equitably and effectively with both internal and external customers. Works with school staff, parents, and students to improve student attendance. Performs a variety of duties in accordance with policy set forth by the Virginia Department of Education records and maintains daily student attendance records. Maintains a safe and secure school environment via visitor and volunteer electronic management system.

• Maintain a high volume of contact by telephone, email, and in person with students, parents, and staff.
• Retrieve and distribute mail, supplies, and materials.
• Serve as the receptionist for visitors, deliver messages, and refer visitors to appropriate personnel.
• Customarily and regularly exercises discretion and independent judgment in handling routine problems and questions.
• Organize and maintain the filing system according to standard filing procedures, and at times, according to local, state, or federal guidelines.
• Assist with maintaining school and student records.
• Assist with programs regarding the operation of office equipment.
• Assists with the inventory.
• Maintain the confidentially of reports, records, and personal experiences of a private nature regarding students, staff, and patrons.
• Performs other duties as assigned.
• Collects daily attendance records from teachers and oversees the digital management system that records attendance and related information, such as truancy, tardiness and early dismissals.
• Prepares official attendance reports in accordance with district and state policies and procedures.
• Communicates attendance policy and handles correspondence to parents of students who have excessive absences.
• Answers phone calls regarding student attendance in a pleasant, professional manner for the purpose of providing information.
• Collaborates with parents, teachers, and other school staff to reconcile attendance issues to include collection of excused absences from school.
• Responsible for informing school principal, teachers, and parents about attendance concerns and potential truancy issues.
• Completes truancy referrals and conducts parent conferences as required by the Virginia Department of Education.
• Participates in Juvenile and Domestic Relations Court truancy hearings.
• Records visitors and volunteers to maintain accurate record of building occupancy.
• Greets all visitors, students, and teachers courteously, determines their needs, checks appointments and directs or escorts them to the proper person.
• Oversees Raptor and general screening and checking-in of visitors to the building.
• Assists principal and other administrators with security-related and attendancerelated tasks as needed or directed.
• Answers phone calls as needed

• Honesty
• Integrity
• Ethical
• Equity Minded
• Emotional Intelligence
• Cultural Competence
• Safety
• Quality

• Models Excellent Customer Service
• Thinks Strategically
• Shows Initiative
• Acts Decisively
• Communicates Effectively
• Works Collaboratively
• Resolves Conflict Proactively

• Technical Capabilities
• Computer Literacy
• Data Analysis and Management
• Fiscal Planning and Management
• Project Management
• Strategic Planning

• High School Diploma or Equivalent
• Bilingual candidates are desirable
• Prior experience working with children preferred

• Knowledge of and experience with the Lynchburg City Schools organization, policies, and practices preferred
• Knowledge and understanding of effective organizational and communication practices
• Knowledge and understanding of accurate and effective record-keeping and time management
• Knowledge and understanding of Microsoft Office and Google Suite and ability to learn new technical programs/practices and office productivity applications as needed
• Knowledge and understanding of equitable practices that create a safe, inclusive, and supportive environment for LCS staff, students, families, and community members.

• None

• Reliable transportation, is necessary
• Minimal travel within the City of Lynchburg as needed
• Minimal travel outside of the City of Lynchburg as needed