Administrative Assistant II- CAQO

Position Summary

Proudly standing as the nation’s oldest HBCU, Cheyney University of Pennsylvania has been a stalwart and highly respected institution of higher education since our founding in 1837. For over 185 years our alumni have emerged as leaders and left their mark on the social, economic, and political history of Philadelphia, the surrounding region, the nation, and the world. Building on this legacy, the vision for Cheyney University is to become the premier model for academic excellence, character development, and social responsibility.

Here at Cheyney, we value scholarship, diversity, integrity, respect, and service. We are committed to maintaining a vibrant educational community that is dedicated to promoting scholarship and lifelong learning for its students, offering wide student access to resources to ensure an opportunity for all to acquire an education, encouraging freedom of thought and freedom from discrimination by ensuring a respectful environment, and provide outreach and service to external and constituent communities, demonstrating their understanding of the importance and value of service.

We’re looking for exceptional individuals who share our values, embrace our mission, recognize our potential, and covet the opportunity to continue to move our historic University forward. CU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; generous retirement plans; a commitment to work-life balance including generous paid vacation, paid sick time, military leave, and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

Cheyney University of Pennsylvania (CU) is seeking one (1) full time Academic Navigator to join the university’s new Chief Administration and Quality Office. You will coordinate the administrative operations of the Chief Administration and Quality office while providing integral support for Human Resources, Information Technology, and Public Safety/Emergency Management. Provides direct administrative support to the Chief Administration and Quality office (and the management team). This incumbent works on behalf of the university, the department and the President and must demonstrate the ability to work in confidence with all HR situations and legal matters.

• Provides general administrative support for day-to-day operations, events and activities of the Chief Administration and Quality office. Is the first point of contact via telephones, emails and walk-ins and work on behalf of the department to maintain the highest professional standards
• Responds to meeting notices in a timely manner and assists in prioritizing meetings to be attended in order of importance
• Develops and provides various reports regarding activities and results for the department.
• Uses Microsoft Office, SAP, and other technology to assist with the preparation of presentations, charts, booklets, announcements, programs, etc.
• Schedules all appointments and travel, makes arrangements for meetings and events, takes notes and prepares meeting minutes as requested. Composes and prepares routine and non-routine correspondence, reports and memorandums.
• Manages department files and establishes a method for tracking, retrieving all documents.
• Liaison with the other departments, vendors, and external partners.
• Handles and processes all incoming and outgoing mail, routes mail to appropriate office and follows up as necessary.
• Maintains fiscal documentation for all receipts and disbursements, prepares and processes travel requests, leave forms, expense vouchers, office supplies requisitions and Agency Purchase Requests.

Requirements

Minimum Requirements

• Associate's degree and at least three years’ experience as an Administrative Assistant or in a similar position are required. Such training as may have been gained through graduation from a four (4) year college or university or any equivalent combination of experience and training.
• Must have a high level of proficiency in Microsoft Word and related software, including Excel and PowerPoint and strong written and oral communication skills. Such training as may have been gained through graduation from a four-year college or university, or any equivalent combination of experience and training.

• Bachelor's degree

Instructions for Applying

A complete online application will include the following attachments. Incomplete applications will not be reviewed.

• Cover Letter
• Resume

Diversity Statement

Cheyney University an equal opportunity/affirmative action employer complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.