Administrative Assistant in our Downtown Miami location

We are excited to welcome a proactive and detail-oriented Administrative Assistant in our Miami location team. If you thrive in a dynamic environment and enjoy contributing to the seamless operation of an office, this role is perfect for you! Your work will play a key role in ensuring our office runs smoothly, while supporting a team of dedicated professionals.

Key Responsibilities:

• Reception coverage and managing service email backups
• Must have knowledge or ability to use Powerpoint
• Maintain office space and coordinate repairs as needed
• Oversee shredding services and manage shredding/scanning projects
• Perform court runs and obtain cashier’s checks
• Track and manage inventory for kitchen, office, toner, and mailing supplies
• Reserve and organize office space for new attorneys
• Send/receive eFaxes and handle FedEx/certified mail
• Miscellaneous administrative and office services projects
• Assist with toner orders and copier maintenance

Skills & Qualifications:

• Bilingual (Spanish-speaking preferred)
• Proficient in MS Word, Excel, and Outlook
• Experience in an office environment; legal firm experience is a plus
• Excellent communication and organizational skills
• Ability to multitask and manage time effectively

This is a great opportunity to join a supportive team where your skills will be valued and your contributions will make a difference. If you are detail-oriented, reliable, and eager to grow, we encourage you to apply!

Job Type: Part-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person