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Administrative Assistant Intern

About Hamptons Swim

Hamptons Swim is a woman-founded and owned company providing swim instruction throughout the Hamptons and New York City. Our instructors travel to clients’ homes and residential buildings to deliver private swim lessons for students ages 6 months through adulthood. In addition to private lessons, we provide certified lifeguards and activity leaders for private events and parties.

As a growing, relationship-driven company serving two dynamic markets, we prioritize professionalism, safety, and a high-touch client experience. Our team manages instructor placement, scheduling, client communication, and operational logistics across both regions.

What We Are Looking For

We are seeking an administrative intern assistant with a genuine interest in business operations and entrepreneurship—whether that means starting your own company one day or helping lead and grow an existing organization.

This role is ideal for someone who is organized, proactive, and interested in learning how a service-based business operates behind the scenes. We are a small team, so we expect collaboration and effective communication.

This is a part-time remote position lasting from May 15th - August 15th. We will occasionally meet in person in the Gallatin area. Your initial training will be via in-person meetings and zoom calls. You must have availability during office hours.

This hourly rate for this position starts at $10/hr and will count toward your internship credit. We will also provide you with training and mentorship as needed.

What You Will Do / Learn

Operations & Scheduling

Assist with scheduling through Acuity
Support last-minute cancellations and rescheduling
Track client contracts and progress checklists
Maintain calendars, Zoom meetings, and internal systems

Client & Team Communication

Answer calls and respond to website inquiries
Send intake forms, follow-ups, and initial communications
Communicate with clients, instructors, and lifeguards
Update the team on completed tasks

Hiring & Onboarding

Post and monitor job ads (Indeed and other platforms)
Conduct and document intro calls with applicants
Schedule applicant interviews with the owner
Call references and assist with background checks
Send onboarding materials to new hires

Marketing & Administrative Support

Assist with Google Business posts and newsletter updates
Add contacts to email lists
Support general administrative tasks and special projects
Create + send emails to clients located in NYC year round to remind about NYC lessons

What you’ll gain

As a small business, we operate with an all-hands-on-deck mindset. This role offers hands-on exposure to multiple facets of running a service-based company, including business operations, client communication, marketing initiatives, scheduling systems, and growth strategy. You will gain practical, real-world experience while contributing meaningfully to the day-to-day execution and continued expansion of the business.