Administrative Assistant-Judge Staff

Description

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES OF THE POSITION
The following duties indicate the general nature and level of work performed by the Administrative Assistant – Judge Assignment. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of this position. Other duties may be required or assigned at any time.

• Open and prepare the office for daily operations at the start of the business day.
• Provide clerical and administrative support, including composing correspondence, memoranda, reports, and other documents for the Presiding, Administrative, and Associate Judges.
• Utilize software applications to maximize efficiency and productivity in administrative operations.
• Provide high-quality customer service to the public and Court staff while maintaining efficient workflow practices.
• Establish and maintain uniform correspondence procedures and formatting standards.
• Coordinate meetings, including scheduling, preparing agendas, reserving facilities, recording minutes, and distributing weekly schedules to Judges, Department Managers, and designated staff.
• Assist with special projects and administrative initiatives as assigned.
• Transcribe and manage confidential correspondence and maintain strict confidentiality of all work product and information.
• Prepare the Judges’ quarterly session assignment schedule.
• Coordinate and prepare quarterly visiting judge requests to the Supreme Court of Ohio.
• Prepare annual Financial Disclosure Statements for Judges as required.
• Draft memoranda regarding Acting Presiding and Administrative Judge assignments as needed. 13.Deliver professional, courteous, and respectful service that meets or exceeds public expectations.

Minimum Qualifications

QUALIFICATIONS AND REQUIREMENTS

• High school diploma or equivalent required.
• Minimum of seven (7) years of experience in an administrative or clerical role.
• Demonstrated proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to prioritize and manage multiple tasks.
• Ability to maintain a high level of confidentiality and professionalism.
• Strong attention to detail and accuracy in administrative work.
• Ability to plan, coordinate, and manage administrative activities effectively.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to interact professionally with Judges, staff, and the public.

Supplemental Information

Physical Demands
The physical demands and work environment characteristics described are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Court Expectations of Employees
All employees of the Cleveland Housing Court are expected to comply with Court policies, procedures, and guidelines; serve as professional role models both within and outside the Court; perform duties accurately and timely in accordance with workload demands; meet established productivity standards; and maintain regular communication with supervisors regarding departmental operations and issues.

At-Will Employment
The Administrative Assistant – Judge Assignment serves at the pleasure of the Court and is an at-will employee. This position is not part of the classified civil service system and is not represented by a bargaining unit. The Cleveland Housing Court is an Equal Opportunity Employer committed to fostering a diverse and inclusive workforce.

ADDITIONAL REQUIREMENTS
Qualified applicants may be required to submit to testing and provide writing samples. Proof of education and employment references will be required prior to final interview. Employment is contingent upon successful completion of a criminal background check and drug screening. A valid Ohio Driver’s License is required. This position is subject to a 180-day probationary period.

EQUAL OPPORTUNITY EMPLOYMENT
The Cleveland Municipal Court – Housing Division is an Equal Opportunity Employer and does not discriminate on the basis of age, gender, religion, race, color, national origin, ancestry, sexual orientation, or disability.

The City of Cleveland makes available a variety of benefit options depending upon your employment status and any applicable union membership. In general, benefit options include comprehensive medical, dental, vision, prescription medical and life insurance. Specific information regarding benefit eligibility will be discussed and reviewed at the time of hire.