Administrative Assistant-Katy/Cypress

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team in the Katy/Cypress area. This vital role offers an exciting opportunity to support daily office operations, ensure seamless communication, and contribute to a productive work environment. The ideal candidate will be energetic, detail-oriented, and possess excellent multitasking skills to handle a variety of administrative tasks with enthusiasm and professionalism. If you thrive in a fast-paced setting and are passionate about providing outstanding support, this position is perfect for you!

Duties

• Manage front desk responsibilities, greeting visitors and clients with a friendly and professional demeanor
• Operate multi-line phone systems, directing calls efficiently and courteously
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Perform data entry and bookkeeping tasks using QuickBooks and other office software
• Support office management activities including calendar management, appointment scheduling, and meeting coordination
• Assist with customer support by addressing inquiries promptly and professionally
• Handle clerical duties such as proofreading documents, preparing correspondence, and managing incoming/outgoing mail
• Utilize Google Workspace and Microsoft Office tools to create reports, spreadsheets, presentations, and correspondence
• Support personal assistant tasks as needed, including travel arrangements and personal scheduling
• Maintain office supplies inventory and coordinate with vendors for procurement

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in QuickBooks, Microsoft Office (Word, Excel, PowerPoint), and Google Workspace applications
• Excellent computer literacy with the ability to learn new software quickly
• Strong phone etiquette skills with experience managing multi-line phone systems
• Bilingual abilities are highly preferred to serve diverse client needs effectively
• Demonstrated experience in office management, bookkeeping, data entry, and filing processes
• Exceptional attention to detail with proofreading skills for accuracy in documents
• Effective time management skills to prioritize tasks efficiently in a busy environment
• Previous experience supporting customer service or client interactions is advantageous
• Personal assistant experience or calendar management skills are a plus

Join us in creating an energetic workplace where your organizational talents make a real difference! We value proactive individuals who are eager to contribute their skills in a supportive environment that encourages growth and excellence.

Pay: $10.00 - $14.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person