Administrative Assistant - Kewadin HR

POSITION SUMMARY: The HR Administrative Assistant III provides frontline administrative support to the Human Resource Department by greeting guests, team members, answering phones, responding to email correspondence, and assisting HR staff with daily operational needs. This role reports to the HR Manager, maintains organized office operations, manages purchasing and travel logistics, performs data entry, conducts basic research, and ensures adherence to filing and record‑retention guidelines. The ideal candidate is professional, detail‑oriented, and committed to excellent customer service.

ESSENTIAL FUNCTIONS: (includes, but is not limited to, the following)

• • Answer and direct all incoming internal and external customers (in-person, phone calls, and/or emails) for the Kewadin Casinos HR Department.
  • Assist with processing paperwork within the Kewadin Casinos HR Dept.
  • Take and document meeting minutes for the department.
• • Maintain and order office supplies and/or equipment for the Kewadin HR Dept, by disbursing and maintaining the supply room.
  • Coordinate travel for the Kewadin Casinos HR Department verifying travel is booked and reconciled in accordance with all Kewadin Casinos Travel Policies.
  • Receive and distribute office mail.
  • Keep office space tidy and welcoming.
  • Track and report on the status of assignments and projects within the department, conveys necessary information relevant to the performance of assignments to the Director.
  • Prepare forms for purchasing.
  • Responsible for daily filing, annual audits with the Manager/Director, and file transfers.
  • Assist with preparing monthly and/or periodic reports.
  • Responsible for scanning and saving documents as assigned.
• Assist with an annual leave calendar.

ADDITIONAL RESPONSIBILITIES: (includes, but is not limited to, the following)

• All other job-related duties as assigned.

CONTACTS:

Immediate peers, peers in other departments, immediate supervisor/manager, managers in other departments, executives, Board of Directors, customers, and outside vendors/service providers.

PHYSICAL REQUIREMENTS:

Position light with lifting of 20 pounds and frequent lifting/carrying up to 10 pounds. Physical factors include constant use of hearing/near vision and typing; frequent sitting; and occasional standing, walking, carrying/lifting/pushing and pulling of office supplies and small equipment, stooping, reaching, manual handling, midrange/far/field of vision and driving and bending. Working conditions include occasional exposure to weather/extreme cold. Potential hazards include constant computer use and occasional exposure to moving mechanical parts, electric shock, infectious exposure from contact with public and equipment, and occasional travel. Protective equipment includes hazard kits with protective gloves, masks, etc., and personal protection equipment.

REQUIREMENTS:

Education: High School diploma or equivalent. Associate degree in Office Administration or related degree preferred.

Experience: Minimum of 3 years administrative office experience required.

Certification/License: None

Knowledge, Skills, and Abilities:

• Strong verbal and written communication skills.
• Ability to provide excellent customer service to team members across the organization.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and standard office equipment.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Detail oriented with accuracy in data entry, documentation, and record keeping.
• Ability to manage purchasing workflows, travel coordination, and requisition processes.
• Ability to handle confidential information with discretion and professionalism.
• Dependable, adaptable, and able to work independently, or collaboratively.
• Must demonstrate initiative.
• Native American preferred.