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Administrative Assistant - Legal & Finance
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Administrative Assistant – Legal & Finance
Location: Kansas City, MO
Who We Are:
We design places where people love to be together.
Populous is a global design firm that began with a singular focus: to draw people together around the things they love, through experiences that capture all the senses, amplifying the atmosphere of excitement and pure joy shared in human moments.
We’ve designed and delivered some of the world's most memorable civic, sports and entertainment buildings, from iconic stadia to ground-breaking live music venues. Populous is where architects and designers of all kinds create moments bigger than ourselves. We offer the best of both worlds: the resources and impact of the design giants and the tightly knit atmosphere and growth opportunities of smaller firms.
What We Offer:
Professional & Personal Development Programs + Summer Hours + On-Site Gym (Dallas/KC) + Paid Architect Licensure & Certifications Exams + Wedding Pay + Charitable Match Program + Market Leading Wellness Health and Welfare Benefits.
Who We Are Looking For:
We are looking for an Administrative Assistant to support leadership in the Legal & Finance department. This role is in-person Monday through Friday in our Kansas City office.
Our preferred candidate will have 5+ years prior Administrative Assistant experience supporting a team in an office environment, preferably in an architecture or engineering firm.
What Your Day Could Consist Of:
- Calendar management, scheduling meetings and booking locations.
- Preparing and submitting expense reports.
- Composing various correspondence, meeting notes, proposals, and reports.
- Proofreading and editing various documents, contracts, and agreements as requested.
- Track emails to anticipate and prepare for the needs of leaders.
- Manage invoices and process with Finance.
- Support rotation of reception desk during breaks and vacations.
- All other duties as assigned.
Requirements For Success:
- Outstanding communication skills and team-oriented mindset that encourages effective collaboration.
- Positive and professional attitude, resourceful nature, and excellent problem-solving capability.
- Detail-oriented, organized, learns quickly and adapts to new responsibilities.
- Ability to effectively manage sensitive and confidential information.
- Ability to anticipate and proactively prepare for what is needed by team leadership.
- Highly self-motivated and capable of thriving in a fast-paced, deadline-driven environment.
- Proven administrative, time management, and multi-tasking skills.
- Proficiency in Microsoft Office and Adobe Creative Suite.
Essential Qualifications:
- An accredited degree in a related field or commensurate work experience within an office environment supporting a team.
- 5+ years of Administrative Assistant experience is preferred.
- Experience with corporate law, state filings, and registrations of Architectural and ENG licensure is preferred.
- Notary license is preferred.
Additional details:
- Overtime may be necessary.
Populous offers a competitive salary and bonus packages. We strive to offer our staff the best benefits package in the industry, at the lowest cost to employees, including medical, dental and vision coverage, 401k, FSA/HSA, paid time off and continuing education benefits. Populous is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, veteran status, disability status, or any other characteristic protected under applicable federal, state, or local laws.
No. 1 Most Innovative Company in Architecture by Fast Company
No. 1 Firm in Cultural on Interior Design magazine’s Top 100 Giants
No. 1 Architecture Firm in Cultural Facilities by BD+C
No. 1 Architecture Firm in Convention Centers by BD+C
No. 1 Architecture Firm in Performing Arts and Concert Venues by BD+C
Find us here - https://populous.com/careers
Instagram: @WeArePopulous
X: @Populous
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