Administrative Assistant (Maintenance Coordinator)

Maintenance Coordinator / Administrative Assistant Job Posting

Are you looking for an opportunity to grow with an award-winning and fast-paced company? Are you a hard worker seeking a culture of driven employees and supportive teamwork? Guardian Property Maintenance is looking for you! We’re a locally owned company that manages and maintains residential rental properties throughout the Twin Cities greater metro area and are currently seeking a full-time Maintenance Coordinator/Administrative Assistant to join our team.

What Does this job entail?

Role Responsibilities:

• Answer, track and coordinate maintenance work requests via portal, email and phone
• Troubleshoot basic household maintenance issues over the phone or by use of online videos
• Coordinate maintenance for urgent and emergent maintenance issues (plumbing leaks, no heat, etc.)
• Determine best course of action and assign work orders to the appropriate entity
• Follow up on maintenance work requests, gathering bids from vendor partners as needed
• Communicate and provide updates to property owners, residents, vendors, and maintenance technicians ensuring outstanding client relations, customer service and efficiency
• Follow up on project proposals and contracts
• Track, review and process vendor invoices, ensuring they are accurate and paid on time
• Provide administrative support to Guardian’s maintenance department: rental licensing and inspections, contracting division, unit turnovers, as needed
• Participate and engage in department and company-wide meetings

Ideal Candidate:

• 2+ years administrative experience
• Experience with high-level coordination
• Strong organization and prioritization skills
• Ability to thrive in a fast-paced environment
• Strong communication skills
• Strong sense of urgency
• Excellent attention to detail
• Experience using Microsoft Office Suite
• Ability to follow and utilize spreadsheets for tracking purposes
• Positive Attitude
• Bilingual a plus
• Property Management experience a plus

Why work with Guardian Property Maintenance?

We are truly guided by our core values of:

• Honesty and Integrity
• Culture of Support and Service
• Good, Better, Best Philosophy
• Work Accountability and Life Balance
• Laughter and a Positive Attitude

We offer great benefits that include:

• $20 - $22 per hour, DOE
• Company paid life insurance
• Company paid long-term disability insurance and participation in the State short-term disability insurance program
• 2 weeks of paid time off with accrual starting on day 1
• 10 paid holidays each year with eligibility starting on day 1
• 401k with a generous company match offered at 90 days and immediately fully vested
• Half-day Fridays! Our office closes at noon on Fridays.
• Health, vision and dental insurance coverages are not currently available through our company

Guardian is an Equal Opportunity employer. We have been voted Minnesota’s Best Property Management Company for 3 years running by the Minneapolis Star Tribune’s annual Readers’ Choice Awards, winning the gold medal for 2023, 2024 and 2025 and have twice been recognized as “100 Best Companies to Work For” by Minnesota Business magazine.

If you share our values, and are looking to contribute to a committed team, please apply for our open position with a resume and cover letter at www.guardianprop.com/careers .

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Life insurance
• Paid time off

Application Question(s):

• Do you speak any languages other than English?

Experience:

• Administrative: 2 years (Required)

Ability to Commute:

• Minneapolis, MN 55413 (Required)

Work Location: In person