Administrative Assistant - Maintenance Department

Job Title: Administrative Assistant

Reports to: Director

Primary Purpose: Work under minimum supervision to provide advanced clerical services to the cabinet-level administrator assigned.

Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public.

Qualifications: Education/Certification: High school diploma or GED

Special Knowledge/Skills: Knowledge of school district organization, operations, and administrative policies.

Ability to read and comprehend instructions, correspondence, and memos.

Ability to make independent decisions regarding planning, organizing, and scheduling.

Excellent public relations, organization, communication, and interpersonal skills.

Ability to use software to develop spreadsheets, perform data analysis, and do word processing.

Ability to multi-task numerous complex administrative activities

Experience: Advanced secretarial experience with extensive contact with people preferred.

Major Responsibilities and Duties:

Clerical Support

1. Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrator assigned.

2. Schedule appointments and maintain the administrator’s calendar

3. Answer incoming calls and greet visitors. Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to (cabinet-level administrator) or other administrators. Policy, Reports, and Correspondence

4. Compile pertinent data used to prepare various required state and local reports.

5. Prepare purchase orders and payment authorizations as directed.

6. Compile, maintain, and file all reports, records, and other documents as required.

Other

7. Comply with policies established by federal and state laws and regulations, and local board policy.

8. Maintain confidentiality.

9. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities: None.

Mental Demands/Physical Demands/ Environmental Demands: Tools/Equipment Used:

Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds)

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Job Type: Full-time

Pay: $19.29 - $23.24 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person