Administrative Assistant Office Manager

This position is being recruited on behalf of one of our valued clients — an established and innovative technology company with a growing presence in the U.S. market. The successful candidate will be joining a dynamic organization known for its cutting-edge solutions, collaborative culture, and global reach. While the recruitment process is managed by LUMI HR, the selected individual will be hired directly by the client and play a key role in supporting their regional growth strategy.

Job Description:

We are seeking a reliable and detail-oriented Office Manager & Administrative Assistant to join our team. This role is responsible for providing comprehensive administrative and clerical support to ensure efficient operation of the office. The ideal candidate will be organized, proactive, and able to manage multiple tasks with precision and professionalism.

Key Responsibilities:

• Answer and direct phone calls in a professional manner
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare and edit correspondence, communications, presentations, and other documents
• Organize and maintain paper and electronic files
• Perform data entry and maintain accurate records
• Assist with the preparation of reports and presentations
• Order office supplies and manage inventory
• Handle incoming and outgoing mail and deliveries
• Support team members with administrative tasks as needed
• Maintain a clean and organized office environment
• Provide support to the VP of Corporate Communications
• Provide support to the Head of Human Resources

Required Qualifications & Experience

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred
• Proven experience as an administrative assistant or in a similar role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills
• Excellent organizational and time management skills
• Ability to handle confidential information with discretion
• Professional demeanor and positive attitude
• Ability to work independently and as part of a team

Working Conditions:

• Office environment, Monday to Friday.